21/054 - Archiving Services for Gas Networks Ireland

Gas Networks Ireland

The Contracting Entity is undertaking a competitive tender process to establish single-supplier framework agreement for the provision of Archiving Services. The scope of the Contract includes but is not limited to the provision of the following Archiving Services.
The scope of services is expected to include:
a) Collection of Archives
b) Warehousing / Storage of all items including data storage
c) Electronic Storage
d) Cataloguing and barcoding of all items in storage to database in a suitable format
e) Retrieval of all archival materials to GNI sites
f) Destruction of any archival materials requested by GNI
g) Consultation facilities when necessary
h) Supply of materials when necessary
i) Scanning and Rendering
j) Additional Services Required
k) Reporting
l) Online ordering of services
M) Security of premises
Please refer to the PQQ document for more detailed information.

Deadline

The time limit for receipt of tenders was 2022-05-06. The procurement was published on 2022-04-01.

Who? What? Where?
Procurement history
Date Document
2022-04-01 Contract notice
Contract notice (2022-04-01)
Object
Scope of the procurement
Title: Archiving services
Reference number: 21/054
Short description:
The Contracting Entity is undertaking a competitive tender process to establish single-supplier framework agreement for the provision of Archiving Services. The scope of the Contract includes but is not limited to the provision of the following Archiving Services. The scope of services is expected to include: a) Collection of Archives b) Warehousing / Storage of all items including data storage c) Electronic Storage d) Cataloguing and barcoding of all items in storage to database in a suitable format e) Retrieval of all archival materials to GNI sites f) Destruction of any archival materials requested by GNI g) Consultation facilities when necessary h) Supply of materials when necessary i) Scanning and Rendering j) Additional Services Required k) Reporting l) Online ordering of services M) Security of premises Please refer to the PQQ document for more detailed information.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Archiving services 📦
Additional CPV: Imaging and archiving system 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Gas Networks Ireland
Postal address: Gasworks Road
Postal code: Cork
Postal town: Cork
Contact
Internet address: http://www.gasntetworks.ie 🌏
E-mail: tenders@gasnetworks.ie 📧
Phone: +353 0214239065 📞
URL for documents: http://www.etenders.gov.ie 🌏
URL for participation: http://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2022-04-01 📅
Submission deadline: 2022-05-06 📅
Publication date: 2022-04-06 📅
Identifiers
Notice number: 2022/S 068-181570
Refers to notice: 2021/S 148-395247
OJ-S issue: 68
Additional information
You must submit through the eTenders system before the deadline. The system will automatically lockdown at the exact time specified in the PQQ documents. Tenders that are not fully uploaded by the response deadline will not be accepted by the system. Please submit via the eTenders system not later than 12:00 hrs local time on Fri 6th May 22 Help Guides: www.etenders.gov.ie/system-user-guides
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Object
Scope of the procurement
Short description:
The Contracting Entity is undertaking a competitive tender process to establish single-supplier framework agreement for the provision of Archiving Services. The scope of the Contract includes but is not limited to the provision of the following Archiving Services.
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The scope of services is expected to include:
a) Collection of Archives
b) Warehousing / Storage of all items including data storage
c) Electronic Storage
d) Cataloguing and barcoding of all items in storage to database in a suitable format
e) Retrieval of all archival materials to GNI sites
f) Destruction of any archival materials requested by GNI
g) Consultation facilities when necessary
h) Supply of materials when necessary
i) Scanning and Rendering
j) Additional Services Required
k) Reporting
l) Online ordering of services
M) Security of premises
Please refer to the PQQ document for more detailed information.
Duration: 84 months
Description of renewals: Three years with an option to extend of a further four years
Additional information:
You must submit through the eTenders system before the deadline. The system will automatically lockdown at the exact time specified in the PQQ documents. Tenders that are not fully uploaded by the response deadline will not be accepted by the system. Please submit via the eTenders system not later than 12:00 hrs local time on Fri 6th May 22
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Place of performance
Main site or place of performance: Cork/Dublin

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Refer to tender documents.
List and brief description of rules and criteria: Refer to tender documents.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.
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Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tender Admin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: www.etenders.gov.ie 🌏
URL for participation: www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏

Reference
Additional information
You must submit through the etenders system before the deadline. The submission deadline is strict & no submissions will be possible after the date & time specified in the PQQ documents. Please note that all tenders
are electronic, as such NO paper copies will be accepted or read. Please submit via the etenders system not later than 12:00 hrs local time Friday 6th May 2022

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).
Source: OJS 2022/S 068-181570 (2022-04-01)
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