Archiving and Records Management Services (Digitisation of Records held on Microfilm) for the Department of Social Protection

Department of Social Protection

The provision of archiving and records management services (specifically the
transfer onto disk storage infrastructure, and the subsequent upload onto the
Department's digital platform, with the provision of accompanying search and
retrieval functionality) relating to confidential customer records currently saved on
acetate plastic-backed microfilm, held by the Department of Social Protection.

Deadline

The time limit for receipt of tenders was 2016-10-03. The procurement was published on 2016-09-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-09-02 Contract notice
2016-09-29 Additional information
2016-12-28 Contract award notice
2017-12-20 Modification of a contract/concession during its term
Contract notice (2016-09-02)
Object
Scope of the procurement
Title: Imaging and archiving system
Short description:
The provision of archiving and records management services (specifically the transfer onto disk storage infrastructure, and the subsequent upload onto the Department's digital platform, with the provision of accompanying search and retrieval functionality) relating to confidential customer records currently saved on acetate plastic-backed microfilm, held by the Department of Social Protection.
Show more
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Imaging and archiving system 📦
Additional CPV: Records 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Social Protection
Postal address: Buncrana Intreo Centre, McCarter's Road, Ardarvan, Co. Donegal
Postal town: Buncrana
Contact
Internet address: http://www.welfare.ie 🌏
E-mail: karen.keating@welfare.ie 📧
Phone: +353 749342483 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102727&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102727&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-09-02 📅
Submission deadline: 2016-10-03 📅
Publication date: 2016-09-07 📅
Identifiers
Notice number: 2016/S 172-309117
OJ-S issue: 172

Object
Scope of the procurement
Short description:
The provision of archiving and records management services (specifically the
transfer onto disk storage infrastructure, and the subsequent upload onto the
Department's digital platform, with the provision of accompanying search and
retrieval functionality) relating to confidential customer records currently saved on
acetate plastic-backed microfilm, held by the Department of Social Protection.
Estimated total value: 280 000 EUR 💰
Estimated value excluding VAT: 280 000 EUR 💰
Duration: 4 months
Description of renewals: Possible extension of the term by 6 months.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2016-10-03 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Karen Keating
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102727&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Central Office of the High Court, Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2016/S 172-309117 (2016-09-02)
Additional information (2016-09-29)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2016-09-29 📅
Submission deadline: 2016-10-10 📅
Publication date: 2016-10-01 📅
Identifiers
Notice number: 2016/S 190-341339
Refers to notice: 2016/S 172-309117
OJ-S issue: 190
Source: OJS 2016/S 190-341339 (2016-09-29)
Contract award notice (2016-12-28)
Object
Scope of the procurement
Short description:
The provision of archiving and records management services (specifically the transfer onto disk storage infrastructure, and the subsequent upload onto the Department's digital platform, with the provision of accompanying search and retrieval functionality) relating to confidential customer records currently saved on acetate plastic-backed microfilm, held by the Department of Social Protection.
Show more
Total value of the procurement: 304 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-12-28 📅
Publication date: 2016-12-30 📅
Identifiers
Notice number: 2016/S 252-464755
OJ-S issue: 252

Procedure
Award criteria
Quality criterion (name): Quality and comprehensiveness of the proposed solution, including the project plan, management procedures, deliverables, QA, and risk management procedures.
Quality criterion (weighting): 25 %
Quality criterion (name): Calibre and balance of personnel proposed.
Quality criterion (weighting): 10 %
Quality criterion (name): Demonstrated ability to guarantee the integrity, security and confidentiality of all materials and information related to the process.
Projected period required for completion.
Quality criterion (weighting): 15 %
Price weighting: 40 %

Award of contract
Date of contract conclusion: 2016-11-14 📅

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2016/S 252-464755 (2016-12-28)
Modification of a contract/concession during its term (2017-12-20)
Object
Scope of the procurement
Reference number: 2016/S 252-464755
Total value of the procurement: 359 000 EUR 💰
Notice metadata
Document type: Modification of a contract/concession during its term

Procedure
Award criteria
Not applicable

Contracting authority
Identity
Postal address: Buncrana Intreo Centre, McCarter's Road, Ardarvan,
Postal code: Ie
Postal town: Buncrana, Co. Donegal.

Reference
Dates
Date dispatched: 2017-12-20 📅
Publication date: 2017-12-22 📅
Identifiers
Notice number: 2017/S 246-515952
Refers to notice: 2016/S 252-464755
OJ-S issue: 246

Object
Scope of the procurement
Title of the lot: The provision of archiving and records management services
Short description:
The provision of archiving and records management services (specifically the transfer onto disk storage infrastructure, and the subsequent upload onto the department's digital platform, with the provision of accompanying search and retrieval functionality) relating to confidential customer records currently saved on acetate plastic-backed microfilm, held by the Department of Social Protection.
Show more
Place of performance
Main site or place of performance: Dublin.

Complementary information
Review body
Postal address: Central Office of the High Court, Four Courts,
Phone: +353 18886000 📞
Source: OJS 2017/S 246-515952 (2017-12-20)
New procurements in related categories 🆕
Related searches 🔍
Products/services:
Radio, television, communication,... Television and radio receivers, and sound... Parts of sound and video equipment Sound recordings Records Software package and information systems Document creation, drawing, imaging,... Drawing and imaging software package Imaging and archiving system IT services: consulting, software...