Cft for the provision of an Archives Management System for University of Galway Library
University of Galway (ID 1400)
University of Galway is seeking a service provider for the provision of supply, implementation, service and management of an integrated Archives Management System (AMS) for its Heritage Collections at the University of Galway Library, delivered through a cloud based, Software as a Service, solution during the life of the Framework. Currently over 48,000 metadata records are held in the Archives Management System CALM. These records are expected to be migrated into the new Archives Management System as part of the implementation phase. The archival collections of the University of Galway are added to on an ongoing basis and records will be added to the system each year
DeadlineThe time limit for receipt of tenders was 2025-06-13. The procurement was published on 2025-05-09.
Who? What?- โข Industry specific software development services โบ Library software development services
- โข Library and archive services โบ Archive services
- โข Library and archive services โบ Library services
- โข Library software package โบ Library management system
- โข System, storage and content management software package โบ Storage management software package
- โข Aฯฯฮนฮบฮฎ โบ ฮฯฯฮตฮนฮฟฯ ฮคฮฟฮผฮญฮฑฯ ฮฮธฮทฮฝฯฮฝ
- โข Eastern and Midland โบ Dublin
Procurement history
| Date | Document |
|---|---|
| 2025-05-09 | Contract notice |
Contract notice (2025-05-09)
Object
Scope of the procurement
Title: Cft for the provision of an Archives Management System for University of Galway Library
Short description:
Type of contract: Services
Products/services: Library, archives, museums and other cultural services ๐ฆ
Other restrictions on the place of performance: Anywhere in the given country
Description
Internal identifier:
Estimated value excluding VAT: 275 000 EUR ๐ฐ
Additional products/services:
Country: Ireland ๐ฎ๐ช
Duration
Start date: 2025-08-29 ๐
End date: 2029-08-28 ๐
Title
Lot Identification Number:
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-06-13 00:00:00 ๐
Conditions for opening of tenders: 2025-06-13 00:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=5639829
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-06-13 00:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=5639829
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Contracting authority
Name and addresses
Name: University of Galway (ID 1400)
National registration number:
Postal address: University Road, Galway
Postal code: H91TK33
Postal town: Galway
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: procure@universityofgalway.ie ๐ง
Phone: 091493720 ๐
URL: https://www.universityofgalway.ie/ ๐
Address of the buyer profile: https://www.universityofgalway.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=5639829 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=5639829 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Name and addresses
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 091-307003 (2025-05-09)
Object
Scope of the procurement
Title: Cft for the provision of an Archives Management System for University of Galway Library
Short description:
University of Galway is seeking a service provider for the provision of supply, implementation, service and management of an integrated Archives Management System (AMS) for its Heritage Collections at the University of Galway Library, delivered through a cloud based, Software as a Service, solution during the life of the Framework. Currently over 48,000 metadata records are held in the Archives Management System CALM. These records are expected to be migrated into the new Archives Management System as part of the implementation phase. The archival collections of the University of Galway are added to on an ongoing basis and records will be added to the system each year
Show more
Products/services: Library, archives, museums and other cultural services ๐ฆ
Other restrictions on the place of performance: Anywhere in the given country
Description
Internal identifier:
0
Estimated value excluding VAT: 275 000 EUR ๐ฐ
Additional products/services:
Archive services
๐ฆ
+ 4 more
Library services
๐ฆ
Duration
Start date: 2025-08-29 ๐
End date: 2029-08-28 ๐
Title
Lot Identification Number:
LOT-0001
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-06-13 00:00:00 ๐
Conditions for opening of tenders: 2025-06-13 00:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=5639829
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-06-13 00:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=5639829
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Contracting authority
Name and addresses
Name: University of Galway (ID 1400)
National registration number:
0022578J
Postal address: University Road, Galway
Postal code: H91TK33
Postal town: Galway
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: procure@universityofgalway.ie ๐ง
Phone: 091493720 ๐
URL: https://www.universityofgalway.ie/ ๐
Address of the buyer profile: https://www.universityofgalway.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=5639829 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=5639829 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Name and addresses
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 091-307003 (2025-05-09)
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