The Central Bank require an off-site storage facility with the ability to provide file cataloguing, collection, retrieval, tracking, destruction and scanning services; and to manage an in-house records management service and an established archive service.
Deadline
The time limit for receipt of tenders was 2021-07-26.
The procurement was published on 2021-06-21.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Provision of Records Management and Archiving Services for the Central Bank of Ireland
2020P080”
Products/services: Storage and retrieval services📦
Short description:
“The Central Bank require an off-site storage facility with the ability to provide file cataloguing, collection, retrieval, tracking, destruction and...”
Short description
The Central Bank require an off-site storage facility with the ability to provide file cataloguing, collection, retrieval, tracking, destruction and scanning services; and to manage an in-house records management service and an established archive service.
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Estimated value excluding VAT: EUR 1 985 000 💰
The Central Bank require an off-site storage facility with the ability to provide file cataloguing, collection, retrieval, tracking, destruction and scanning services; and to manage an in-house records management service and an established archive service.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 750 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The Central Bank may extend the term for a period of up to a maximum of 24 months on the same terms and conditions.”
Legal, economic, financial and technical information Economic and financial standing
List and brief description of selection criteria: Selection criteria as stated in procurement documents.
Technical and professional ability
List and brief description of selection criteria: Selection criteria as stated in procurement documents.
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-07-26
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 9
Conditions for opening of tenders: 2021-07-26
12:00 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 4 years.
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Postal code: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie📧
URL: https://www@courts.ie 🌏 Review procedure
Precise information on deadline(s) for review procedures:
“As set out at section 7 of the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations SI 130/2010, as amended.”
Source: OJS 2021/S 121-319864 (2021-06-21)
Contract award notice (2021-10-15) Contracting authority Name and addresses
Postal code: New Wapping Street,
Object Scope of the procurement
Title:
“PROVISION OF RECORDS MANAGEMENT AND ARCHIVING SERVICES FOR THE CENTRAL BANK OF IRELAND
2020P080” Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 7000
Price (weighting): 3000
Description
Additional information:
“The Central Bank did not receive any suitable tenders for this Competition and is closing the Competition without awarding a contract”
Procedure Administrative information
Previous publication concerning this procedure: 2021/S 121-319864
Award of contract
1️⃣
Contract Number: 1
Title:
“PROVISION OF RECORDS MANAGEMENT AND ARCHIVING SERVICES FOR THE CENTRAL BANK OF IRELAND” Information on non-award
No tenders or requests to participate were received or all were rejected
Complementary information Additional information
“The Central Bank did not receive any suitable tenders for this Competition and is closing the Competition without awarding a contract.” Review procedure
Precise information on deadline(s) for review procedures:
“As set out at section 7 of the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations SI 130/2010, as amended”
Source: OJS 2021/S 204-533947 (2021-10-15)
Contract award notice (2022-01-26) Contracting authority Name and addresses
Postal town: Dublin
Region: Dublin🏙️
URL: https://www.centralbank.ie/🌏
Object Scope of the procurement
Title: Records Management and Archiving Services
2020P080
Total value of the procurement (excluding VAT): EUR 1 830 000 💰
Description
Place of performance: Dublin🏙️ Award criteria
Quality criterion (name): Mandatory requirements
Quality criterion (weighting): 0
Price (weighting): 0
Procedure Type of procedure
No tenders or no suitable tenders/requests to participate in response to open procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union (explanation):
“In June 2021, the Central Bank ran an open procedure for the provision of Records Management and Archiving Services. Submissions were received from two...”
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union (explanation)
In June 2021, the Central Bank ran an open procedure for the provision of Records Management and Archiving Services. Submissions were received from two tenderers, however, neither tender met all of the mandatory requirements outlined in the ITT. Accordingly, both tenders were deemed manifestly incapable, without substantial changes, of meeting the Central Bank’s needs and requirements as specified in the procurement documents (within the meaning of Regulation 32(4)(a)). Both tenders were eliminated from the competition and the competition was closed.
As the Central Bank received no suitable tenders in response to the open procedure, the Central Bank (in accordance with Regulation 32(2)(a)), entered into a negotiated procedure without prior publication with Glenbeigh Records Management ("GRM"). GRM demonstrated that it was capable of meeting all mandatory requirements in the course of the negotiated procedure and the Central Bank proceeded to award the contract. The initial conditions of the contract have not been substantially altered. The initial term of the contract is for 36 months with an option to extend for 2 additional 12-month periods (a maximum term of 60 months).
Award of contract
Title: Records Management and Archiving Services
Date of conclusion of the contract: 2022-01-01 📅
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Name and address of the contractor
Name: Glenbeigh Records Management
Postal address: Damastown Way, Damastown Business Park
Postal town: Dublin 15
Postal code: D15X9DP
Country: Ireland 🇮🇪
Region: Dublin🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 830 000 💰
Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted: Archiving services and certified shredding services will be sub-contracted.
Complementary information Review body
Name: High Court
Postal town: Dubin
URL: https://www.courts.ie/high-court🌏 Review procedure
Precise information on deadline(s) for review procedures: See Regulation 7 of SI 130/2010 as amended.
Source: OJS 2022/S 021-052821 (2022-01-26)