Contract for Managed Service for Dept of Justice and Equality

Department of Justice and Equality

The Minister for Justice (the ‘Contracting Authority’) invites expressions of interest (‘Responses’) to this pre-qualification questionnaire (‘PQQ’) from economic operators (‘Candidates’) for the provision of an ICT managed service as described in Appendix 1 to this PQQ. (the ‘Service’).

Deadline

The time limit for receipt of tenders was 2021-04-30. The procurement was published on 2021-03-22.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-03-22 Contract notice
2021-04-30 Additional information
2022-02-08 Contract award notice
Contract notice (2021-03-22)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: PROJ000007019 - IPS010C
Short description:
The Minister for Justice (the ‘Contracting Authority’) invites expressions of interest (‘Responses’) to this pre-qualification questionnaire (‘PQQ’) from economic operators (‘Candidates’) for the provision of an ICT managed service as described in Appendix 1 to this PQQ. (the ‘Service’).
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Helpdesk and support services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Justice and Equality
Postal address: 51 St Stephen's Green
Postal town: Dublin
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184857&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184857&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-03-22 📅
Submission deadline: 2021-04-30 📅
Publication date: 2021-03-26 📅
Identifiers
Notice number: 2021/S 060-150951
OJ-S issue: 60
Additional information
The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of three such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.

Object
Scope of the procurement
Estimated total value: 42 000 000 EUR 💰
Short description:
This public procurement competition (‘the Competition’) is being conducted using the restricted procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the ‘Regulations’), which comprises the following stages:
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(i) Stage 1: pre-qualification (‘Stage 1’):
The Contracting Authority invites responses from candidates to this PQQ. It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring candidates, (depending on the number of responses received) that have submitted compliant responses and have met the selection criteria set out in this PQQ to proceed to Stage 2.
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(ii) Stage 2: request for tenders (‘Stage 2’):
The Contracting Authority will issue the request for tender (‘RFT’) document to those highest scoring candidates shortlisted at Stage 1 (‘Tenderers’). The purpose of the RFT will be to identify the most economically advantageous tenderer in this public procurement competition (‘the Competition’). Candidates should note that tenderer responses to the RFT at Stage 2 will be evaluated in line with the proposed qualitative criteria as set in section 3.3 of this PQQ.
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Estimated value excluding VAT: 42 000 000 EUR 💰
Duration: 84 months
Description of options:
The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of three such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
Additional information:
The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of three such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
Place of performance
Main site or place of performance: Dublin 1.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please consult the RFT documentation for this competition (RFT 186468).
Economic and financial standing: Please consult the RFT documentation for this competition (RFT 186468).
Minimum level(s) of standards: Please consult the RFT documentation for this competition (RFT 186468).
Technical and professional ability: Please consult the RFT documentation for this competition (RFT 186468).
Contract execution
Contract performance conditions: Please consult the RFT documentation for this competition (RFT 186468).

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the five (5) highest scoring candidates that:
1) have submitted compliant Responses in accordance with sections 2.2 and 3.1;
2) have fulfilled the economic and financial standing selection criteria in section 3.2.A;
3) have met the mandatory technical and professional standing requirements in section 3.2.B; and
4) have achieved the minimum scores set out in section 3.2.C will proceed to Stage 2 of this competition.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Award criteria
Quality criterion (name): Provision of IBM services
Quality criterion (weighting): 100
Quality criterion (name): Provision of helpdesk services
Quality criterion (weighting): 150
Quality criterion (name): Provision of microsoft services
Provision of storage area network infrastructure services
Provision of communication services
Provision of citrix services
Provision of desktop and estate management services
Price (weighting): 0

Contracting authority
Contact
Contact point: Tender Operations
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184857&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18866000 📞
Information about review deadlines: Please consult your own legal advisors.
Source: OJS 2021/S 060-150951 (2021-03-22)
Additional information (2021-04-30)
Object
Scope of the procurement
Short description:
The Minister for Justice (the ‘Contracting Authority’) invites expressions of interest (‘Responses’) to this pre-qualification questionnaire (‘PQQ’) from economic operators (‘Candidates’) for the provision of an ICT Managed Service as described in Appendix 1 to this PQQ. (the ‘Service’).
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Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Computer support services 📦

Contracting authority
Identity
Postal code: Dublin

Reference
Dates
Date dispatched: 2021-04-30 📅
Submission deadline: 2021-05-06 📅
Publication date: 2021-05-05 📅
Identifiers
Notice number: 2021/S 087-226177
Refers to notice: 2021/S 060-150951
OJ-S issue: 87
Source: OJS 2021/S 087-226177 (2021-04-30)
Contract award notice (2022-02-08)
Object
Scope of the procurement
Short description: This is an award of contract for the provision of an ICT Managed Service
Total value of the procurement: 26 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Department of Justice

Reference
Dates
Date dispatched: 2022-02-08 📅
Publication date: 2022-02-11 📅
Identifiers
Notice number: 2022/S 030-077126
OJ-S issue: 30
Additional information
The estimated value of €26 million (Ex vat) is an estimate only based on a projection of the services required over the 4 years. The actual value may be higher or lower and may depend on the option to extend for a period of up to a further 3 years.

Object
Scope of the procurement
Short description:
This public procurement competition (“the Competition”) is being conducted using the Restricted Procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”), which comprises the following stages:
Show more
(i) Stage 1 – Pre-qualification (“Stage 1”):
The Contracting Authority invites Responses from Candidates to this PQQ. It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring Candidates, (depending on the number of Responses received) that have submitted compliant Responses and have met the selection criteria set out in this PQQ to proceed to Stage 2.
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(ii) Stage 2 – Request for Tenders (“Stage 2”):
The Contracting Authority will issue the request for tender (“RFT”) document to those highest scoring Candidates shortlisted at Stage 1 (“Tenderers”). The purpose of the RFT will be to identify the most economically advantageous Tenderer in this public procurement competition (“the Competition”). Candidates should note that Tenderer responses to the RFT at Stage 2 will be evaluated in line with the proposed qualitative criteria as set in section 3.3 of this PQQ.
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Description of options:
The Contracting Authority reserves the right to extend the Term for a period or periods of one year each with a maximum of three such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed seven (7) years in the aggregate.
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Place of performance
Main site or place of performance: Dublin 1

Procedure
Award criteria
Quality criterion (name): Quality of approach to the delivery of the helpdesk
Quality of approach to transition of services
Quality criterion (weighting): 50
Quality criterion (name): Quality of approach to operation adn management of the managed service
Quality criterion (weighting): 300
Quality criterion (name): Quality of the team proposed to deliver the Managed Service
Quality criterion (weighting): 250
Price (weighting): 300

Award of contract
Date of contract conclusion: 2022-01-24 📅
Name: Capita Managed IT Solutions
National registration number: GB618184140
Postal address: Hillview House, 61 Church Road, Newtownabbey
Postal town: Belfast
Postal code: Antrim
Country: United Kingdom 🇬🇧
Phone: +44 2890859085 📞
E-mail: techsolutionsbidmanagement@capita.co.uk 📧
Total value of the procurement: 26 000 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2022/S 030-077126 (2022-02-08)
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