The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, grants payable, accounts receivable, fixed assets, reporting and budgeting, and bank/treasury management;
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
• provide customised reports and in certain cases dynamic reporting;
• the contracted supplier will be required to provide in house training and support for users;
• the contracted supplier will be required to provide ongoing system updates and maintenance.
Deadline
The time limit for receipt of tenders was 2020-08-17.
The procurement was published on 2020-07-16.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Implementation and Support of an Integrated Financial Management System and Related Services
2020/01”
Products/services: Systems support services📦
Short description:
“The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be...”
Short description
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, grants payable, accounts receivable, fixed assets, reporting and budgeting, and bank/treasury management;
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
• provide customised reports and in certain cases dynamic reporting;
• the contracted supplier will be required to provide in house training and support for users;
• the contracted supplier will be required to provide ongoing system updates and maintenance.
Show more
Estimated value excluding VAT: EUR 1 500 000 💰
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, grants payable, accounts receivable, fixed assets, reporting and budgeting, and bank/treasury management,
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
• provide customised reports and in certain cases dynamic reporting;
• the contracted supplier will be required to provide in house training and support for users;
• the contracted supplier will be required to provide ongoing system updates and maintenance.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 500 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 180
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“Based on the application of the criteria and rules contained in the qualification questionnaire, HEA anticipates inviting the top 5 firms to the first round...”
Objective criteria for choosing the limited number of candidates
Based on the application of the criteria and rules contained in the qualification questionnaire, HEA anticipates inviting the top 5 firms to the first round of dialogues, subject to that number qualifying.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.” Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“The justification for a framework longer than the standard 4 years is the complex nature of the solution in question; the consequent disruption to the...”
In the case of framework agreements, provide justification for any duration exceeding 8 years
The justification for a framework longer than the standard 4 years is the complex nature of the solution in question; the consequent disruption to the day-to-day operations of HEA in acquiring and implementing any new solution and the significant costs of implementing a change of service provider without having realised the benefits of an earlier investment if a shorter period was used.
Show more Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-08-17
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for competition for this contract/framework;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Contract award notice (2021-07-08) Contracting authority Name and addresses
Postal address: 3 Shelbourne Buildings
Postal code: Shelbourne Road
Contact person: Liam Ryan
Phone: +353 12317100📞
Object Scope of the procurement
Short description:
“The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be...”
Short description
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, Grants payable, accounts receivable, fixed assets, reporting and budgeting, and bank/treasury management;
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
• provide customised reports and in certain cases dynamic reporting;
• the contracted supplier will be required to provide in house training and support for users;
• the contracted supplier will be required to provide ongoing system updates and maintenance.
Show more
Total value of the procurement (excluding VAT): EUR 850 000 💰
Description
Description of the procurement:
“The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be...”
Description of the procurement
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, grants payable, accounts receivable, Fixed assets, reporting and budgeting, and bank/treasury management;
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
• provide customised reports and in certain cases dynamic reporting;
• the contracted supplier will be required to provide in house training and support for users;
• the contracted supplier will be required to provide ongoing system updates and maintenance.
Show more Award criteria
Quality criterion (name): Fitness for purpose of the proposed solution
Quality criterion (weighting): 30
Quality criterion (name): Quality, quantity and balance of the team proposed
Quality criterion (name): Delivery plan for the implementation and other requirements
Quality criterion (weighting): 10
Price (weighting): 30
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 139-342224
Award of contract
1️⃣
Contract Number: 1
Title:
“Implementation and Support of an Integrated Financial Management System and Related Services”
Date of conclusion of the contract: 2021-07-02 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Sysco Software Solutions
National registration number: 77046
Postal address: 23 Lower Hatch Street
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 16768900📞
E-mail: marketing@sysco-software.com📧
Region: Dublin🏙️
URL: http://www.sysco.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 1 500 000 💰
Total value of the contract/lot: EUR 850 000 💰
Complementary information Review body
Postal code: D7
Source: OJS 2021/S 133-354232 (2021-07-08)