Bankruptcy Case Management System and Associated Services

Insolvency Service of Ireland

In order to assist it in carrying out its functions, the contracting authority wishes to procure a bankruptcy case management system and associated services. The system will be used for the management and execution of tasks required in the daily running and management of bankruptcy cases. The services required include licensing, customisation, development, support and maintenance, and training. It is anticipated that the term of the contract awarded will be for an initial period of five (5) years, with the option for the contracting authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term shall not exceed ten (10) years in total. Further details of the contracting authority's requirements are set out in the project information memorandum and pre-qualification questionnaire.

Deadline

The time limit for receipt of tenders was 2020-11-30. The procurement was published on 2020-10-28.

Who?

• Insolvency Service of Ireland

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-10-28	Contract notice

Contract notice (2020-10-28)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Document management software package 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Insolvency Service of Ireland
Postal address: Block 2, Phoenix House, Conyngham Road, Co. Dublin
Postal town: Dublin 8
Contact
Internet address: https://isi.gov.ie/ 🌏
E-mail: dgcleary@isi.gov.ie 📧
Phone: +353 761064617 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176965&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176965&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-10-28 📅
Submission deadline: 2020-11-30 📅
Publication date: 2020-11-02 📅
Identifiers
Notice number: 2020/S 213-522073
OJ-S issue: 213
Additional information

1) The ISI will use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The ISI will not accept responsibility for information relayed (or not relayed) via third parties. 2) The ISI will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in participating in this competition, including in the event that the competition is abandoned or terminated. 3) Contract award will be subject to the approval of the competent authorities. 4) It will be a condition of award that candidates are tax compliant. 5) At its absolute discretion, the ISI may elect to terminate this procurement process at any time. 6) Please note in relation to all documents, where reference is made to a particular standard, make, source, process, trademark, type or patent, this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 7) Without prejudice to the principle of equal treatment, the ISI is not obliged to engage in a clarification process in respect of PQQ Submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. 8) The estimated value of the contract is between EUR 3 million and EUR 4 million over the maximum 10 year term. 9) The contract will be awarded for an initial period of 5 years with an option for the contracting authority, at its absolute discretion, to extend the term for up to a further 5 years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term of the contract shall not exceed 10 years in total. 10) Although the envisaged number of candidates to be selected is three, the contracting authority reserves the right to accept a fewer number of candidates for the dialogue stage of the competition. 11) The contracting authority reserves the right to determine what variants (if any) it will accept during the dialogue stage of the competition

Additional information

1) The ISI will use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The ISI will not accept responsibility for information relayed (or not relayed) via third parties.

2) The ISI will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in participating in this competition, including in the event that the competition is abandoned or terminated.

3) Contract award will be subject to the approval of the competent authorities.

4) It will be a condition of award that candidates are tax compliant.

5) At its absolute discretion, the ISI may elect to terminate this procurement process at any time.

6) Please note in relation to all documents, where reference is made to a particular standard, make, source, process, trademark, type or patent, this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

7) Without prejudice to the principle of equal treatment, the ISI is not obliged to engage in a clarification process in respect of PQQ Submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

8) The estimated value of the contract is between EUR 3 million and EUR 4 million over the maximum 10 year term.

9) The contract will be awarded for an initial period of 5 years with an option for the contracting authority, at its absolute discretion, to extend the term for up to a further 5 years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term of the contract shall not exceed 10 years in total.

10) Although the envisaged number of candidates to be selected is three, the contracting authority reserves the right to accept a fewer number of candidates for the dialogue stage of the competition.

11) The contracting authority reserves the right to determine what variants (if any) it will accept during the dialogue stage of the competition

Object
Scope of the procurement
Estimated total value: 3 500 000 EUR 💰
Short description:

The contracting authority is an independent statutory body which was established on 1 March 2013. Its objective is to restore insolvent persons to solvency. In order to assist it in carrying out its functions, the Contracting Authority wishes to procure a bankruptcy case management system and associated services. The system will be used for the management and execution of tasks required in the daily running and management of bankruptcy cases. The services required include licensing, customisation, development, support and maintenance, and training.

It is anticipated that the term of the contract awarded will be for an initial period of five (5) years, with the option for the contracting authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term shall not exceed ten (10) years in total.

Further details of the contracting authority's requirements are set out in the project information memorandum and pre-qualification questionnaire.

Estimated value excluding VAT: 3 500 000 EUR 💰
Duration: 120 months
Description of renewals:

The term of the contract is expected to be for an initial period of five (5) years, with the option for the contracting authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term of the contract shall not exceed ten (10) years in total.

Description of options:

It is anticipated that the term of the contract will be for an initial period of five (5) years, with the option for the contracting authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term of the contract shall not exceed ten (10) years in total.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As set out in the project information memorandum and pre-qualification questionnaire.

Contract execution
Contract performance conditions: As may be specified in the invitation to participate in dialogue document.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents. It is envisaged that the 3 top-scoring candidates will be invited to participate in the dialogue, subject to that number qualifying.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-12-18 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Deirdre Cleary
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/169525 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176965&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) The ISI will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in participating in this competition, including in the event that the competition is abandoned or terminated.

3) Contract award will be subject to the approval of the competent authorities.

4) It will be a condition of award that candidates are tax compliant.

5) At its absolute discretion, the ISI may elect to terminate this procurement process at any time.

6) Please note in relation to all documents, where reference is made to a particular standard, make, source, process, trademark, type or patent, this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

7) Without prejudice to the principle of equal treatment, the ISI is not obliged to engage in a clarification process in respect of PQQ Submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

8) The estimated value of the contract is between EUR 3 million and EUR 4 million over the maximum 10 year term.

9) The contract will be awarded for an initial period of 5 years with an option for the contracting authority, at its absolute discretion, to extend the term for up to a further 5 years. Any extension and the length of any such extension will be at the discretion of the contracting authority. The term of the contract shall not exceed 10 years in total.

10) Although the envisaged number of candidates to be selected is three, the contracting authority reserves the right to accept a fewer number of candidates for the dialogue stage of the competition.

11) The contracting authority reserves the right to determine what variants (if any) it will accept during the dialogue stage of the competition

Complementary information
Review body
Name: The High Court of Ireland
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie/ 🌏
Information about review deadlines:

The time limits for application to the High Court are set out in the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations 2010 (SI 130 of 2010).

Source: OJS 2020/S 213-522073 (2020-10-28)

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