Case Management System

Central Statistics Office

The provision of a dynamic and editable Integrated Case Management System (CMS), including support services, for use on smart devices for the Census Field Operation. The CMS Solution proposed must allow the CSO to create digital forms which will provide enumerators with the functionality they need to complete the 10-week census field operation.

Deadline
The time limit for receipt of tenders was 2019-07-29. The procurement was published on 2019-06-28.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2019-06-28 Contract notice
2019-11-29 Contract award notice
Contract notice (2019-06-28)
Contracting authority
Name and addresses
Name: Central Statistics Office
National registration number: N/a
Postal address: Swords Business Campus, Balheary Road, Swords
Postal town: Dublin
Postal code: K67D2X4
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Contact person: Olivia Brady
Phone: +353 18951345 ๐Ÿ“ž
E-mail: olivia.brady@cso.ie ๐Ÿ“ง
Region: ร‰ire/Ireland ๐Ÿ™๏ธ
URL: www.cso.ie ๐ŸŒ
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/285 ๐ŸŒ
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149672&B=ETENDERS_SIMPLE ๐ŸŒ
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149672&B=ETENDERS_SIMPLE ๐ŸŒ

Object
Scope of the procurement
Title: Case Management System ERB2021
Products/services: Application service providers ๐Ÿ“ฆ
Short description:
โ€œThe provision of a dynamic and editable Integrated Case Management System (CMS), including support services, for use on smart devices for the Census Field...โ€    Show more
Estimated value excluding VAT: EUR 400 000 ๐Ÿ’ฐ

1๏ธโƒฃ
Additional products/services: IT services: consulting, software development, Internet and support ๐Ÿ“ฆ
Additional products/services: Software programming and consultancy services ๐Ÿ“ฆ
Additional products/services: Programming services of packaged software products ๐Ÿ“ฆ
Additional products/services: Programming services of systems and user software ๐Ÿ“ฆ
Additional products/services: Programming services of application software ๐Ÿ“ฆ
Additional products/services: Communication and multimedia software development services ๐Ÿ“ฆ
Additional products/services: Communication software development services ๐Ÿ“ฆ
Additional products/services: IT software development services ๐Ÿ“ฆ
Additional products/services: Multimedia software development services ๐Ÿ“ฆ
Additional products/services: Software development services utilities ๐Ÿ“ฆ
Additional products/services: Bar coding software development services ๐Ÿ“ฆ
Additional products/services: Security software development services ๐Ÿ“ฆ
Additional products/services: File security software development services ๐Ÿ“ฆ
Additional products/services: Data security software development services ๐Ÿ“ฆ
Additional products/services: System, storage and content management software development services ๐Ÿ“ฆ
Additional products/services: System management software development services ๐Ÿ“ฆ
Additional products/services: Miscellaneous software development services and computer systems ๐Ÿ“ฆ
Additional products/services: Systems and technical consultancy services ๐Ÿ“ฆ
Additional products/services: System software acceptance testing consultancy services ๐Ÿ“ฆ
Additional products/services: Custom software development services ๐Ÿ“ฆ
Additional products/services: System and support services ๐Ÿ“ฆ
Additional products/services: Helpdesk and support services ๐Ÿ“ฆ
Additional products/services: Helpdesk services ๐Ÿ“ฆ
Additional products/services: Systems support services ๐Ÿ“ฆ
Additional products/services: Software testing ๐Ÿ“ฆ
Additional products/services: Systems testing services ๐Ÿ“ฆ
Additional products/services: Data services ๐Ÿ“ฆ
Additional products/services: Data-processing services ๐Ÿ“ฆ
Additional products/services: Data entry services ๐Ÿ“ฆ
Additional products/services: Data preparation services ๐Ÿ“ฆ
Additional products/services: Optical character recognition services ๐Ÿ“ฆ
Additional products/services: Data capture services ๐Ÿ“ฆ
Additional products/services: Data collection and collation services ๐Ÿ“ฆ
Additional products/services: Data transmission services ๐Ÿ“ฆ
Place of performance: ร‰ire/Ireland ๐Ÿ™๏ธ
Main site or place of performance: CSO Swords Business Campus, Balheary Road, Swords, Co. Dublin, Ireland.
Description of the procurement:
โ€œThe provision of a dynamic and editable Integrated Case Management System (CMS), including support services, for use on smart devices for the Census Field...โ€    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 400 000 ๐Ÿ’ฐ
Duration
Start date: 2019-10-18 ๐Ÿ“…
End date: 2021-06-30 ๐Ÿ“…
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: See Part 3: Selection Criteria, Section 3.2 Selection Criteria of the PQQ.

Legal, economic, financial and technical information
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents

Procedure
Type of procedure
Restricted procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-07-29 12:00 ๐Ÿ“…
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2019-09-16 ๐Ÿ“…
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Tender must be valid until: 2020-01-29 ๐Ÿ“…

Complementary information
Review body
Name: High Court
Postal address: Dublin 7
Postal town: Dublin
Postal code: D7
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Source: OJS 2019/S 125-304965 (2019-06-28)
Contract award notice (2019-11-29)
Object
Scope of the procurement
Short description:
โ€œThe provision of a dynamic and editable integrated case management system (CMS), including support services, for use on smart devices for the census field...โ€    Show more
Total value of the procurement (excluding VAT): EUR 301 500 ๐Ÿ’ฐ
Description
Main site or place of performance: CSO Swords Business Campus, Balheary Road, Swords, Co. Dublin, IRELAND.
Description of the procurement:
โ€œThe provision of a dynamic and editable integrated case management system (CMS), including support services, for use on smart devices for the census field...โ€    Show more
Award criteria
Quality criterion (name): Prototype CMS demonstration
Quality criterion (weighting): 20 %
Quality criterion (name): Functional requirements
Quality criterion (name): Non-functional requirements
Quality criterion (weighting): 5 %
Quality criterion (name): Technical requirements
Quality criterion (weighting): 25 %
Cost criterion (name): Overall cost for the delivery of the goods and services
Cost criterion (weighting): 29 %
Cost criterion (name): Daily rate
Cost criterion (weighting): 1 %

Procedure
Administrative information
Previous publication concerning this procedure: 2019/S 125-304965

Award of contract

1๏ธโƒฃ
Contract Number: 1
Title: Case Management System
Date of conclusion of the contract: 2019-11-25 ๐Ÿ“…
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Stroma Certification Ltd
National registration number: 154765781
Postal address: 4 Pioneer Way
Postal town: West Yorkshire
Postal code: WF10 5QU
Country: United Kingdom ๐Ÿ‡ฌ๐Ÿ‡ง
Region: United Kingdom ๐Ÿ™๏ธ
URL: www.stroma.com ๐ŸŒ
The contractor is an SME โœ…
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 400 000 ๐Ÿ’ฐ
Currency code: EUR ๐Ÿ’ฐ
Lowest offer: 301500.00
Highest offer: 499567.00
Source: OJS 2019/S 232-569942 (2019-11-29)