RFT — Single-Party Framework Agreement for the Design, Development, Implementation and Support of an Integrated Grants Processing System

City of Dublin Education and Training Board

City of Dublin Education and Training Board invites tenders for the provision of services related to the design, development, implementation and support of an Integrated Grants Processing System.
The maximum cumulative value of all call-off contracts under the framework will be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the framework.
This competition replaces a previous competition which has now been cancelled — RFT ID 105173 published on 12.5.2016 on eTenders and the OJEU (2016/S92-164179).

Deadline

The time limit for receipt of tenders was 2016-09-26. The procurement was published on 2016-09-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Etain Limited

Who?

• City of Dublin Education and Training Board

What?

Where?

• Dublin

Procurement history

Date	Document
2016-09-02	Contract notice
2016-11-24	Contract award notice

Contract notice (2016-09-02)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:

City of Dublin Education and Training Board invites tenders for the provision of services related to the design, development, implementation and support of an Integrated Grants Processing System. The maximum cumulative value of all call-off contracts under the framework will be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the framework. This competition replaces a previous competition which has now been cancelled — RFT ID 105173 published on 12.5.2016 on eTenders and the OJEU (2016/S92-164179).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Maintenance of information technology equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: City of Dublin Education and Training Board
Postal address: Town Hall, 1-3 Merrion Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.cdetb.ie 🌏
E-mail: tenders@cdetb.ie 📧
Phone: +353 16680614 📞
Fax: +353 16680710 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101803&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101803&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-09-02 📅
Submission deadline: 2016-09-26 📅
Publication date: 2016-09-07 📅
Identifiers
Notice number: 2016/S 172-309119
Refers to notice: 2016/S 092-164179
OJ-S issue: 172
Additional information
Authorised personnel of the contracting authority.

Object
Scope of the procurement
Short description:

City of Dublin Education and Training Board invites tenders for the provision of services related to the design, development, implementation and support of an Integrated Grants Processing System.

The maximum cumulative value of all call-off contracts under the framework will be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the framework.

This competition replaces a previous competition which has now been cancelled — RFT ID 105173 published on 12.5.2016 on eTenders and the OJEU (2016/S92-164179).

Estimated total value: 3 500 000 EUR 💰
Short description:

City of Dublin Education and Training Board invites tenders for the provision of

services related to the design, development, implementation and support of an

Integrated Grants Processing System. It is expected that the significant

components to this engagement will be:

The design, development and implementation of an Integrated Grants

Processing System; The ongoing support and maintenance of the Integrated

Grants Processing System; Future development of the system based on

legislative, policy or budgetary changes; It is expected that the new Integrated

Grants Processing System will replace all existing systems currently in use.

The maximum cumulative value of all call-off contracts under the 4 year

framework will be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the

framework.

This competition replaces a previous competition which has now been cancelled

(RFT ID 105173) 12.5.2016 on eTenders and the OJEU (2016/S92-

164179).

Estimated value excluding VAT: 3 500 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the tender document available to download from www.etenders.gov.ie using RFT ID 107897.

Economic and financial standing:

Please refer to the tender document available to download from www.etenders.gov.ie using RFT ID 107897.

Technical and professional ability:

Please refer to the tender document available to download from www.etenders.gov.ie using RFT ID 107897.

Contract execution
Contract performance conditions:

Please refer to the tender document available to download from www.etenders.gov.ie using RFT ID 107897.

Procedure
Accelerated procedure:

The previous competition under the open procedure initiated in May 2016 revealed that amendments are required to the tender documentation, best dealt with by initiating a new procurement in order to achieve best value for money. Since the contracting authority is under considerable time pressure to conclude the framework agreement and award a contract urgency is being invoked on this occasion.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2016-09-26 📅
Tender opening time: 14:00
Place: Electronically after the closing date via www.etenders.gov.ie secure tender post box.
Additional information: Authorised personnel of the contracting authority.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Irene Somers
Internet address: www.cdetb.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/370 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101803&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

3) Contract award will be subject to the approval of the competent authorities.

4) It will be a condition of award that tenderers are tax compliant and remain so for the life of the framework agreement.

4) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

6) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed responses in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Seek Legal Advice
Source: OJS 2016/S 172-309119 (2016-09-02)

Contract award notice (2016-11-24)
Object
Scope of the procurement
Short description:

City of Dublin Education and Training Board invites tenders for the provision of services related to the design, development, implementation and support of an Integrated Grants Processing System. The maximum cumulative value of all call-off contracts under the framework will be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the framework. This competition replaces a previous competition which has now been cancelled — RFT ID 105173 published on 12.5.2016 on eTenders and the OJEU (2016/S92-164179).

Total value of the procurement: 3 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-11-24 📅
Publication date: 2016-11-26 📅
Identifiers
Notice number: 2016/S 229-417630
Refers to notice: 2016/S 172-309119
OJ-S issue: 229

Object
Scope of the procurement
Short description:

The maximum cumulative value of all call-off contracts under the framework will

be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the framework.

framework will be approximately 3 500 000 EUR (ex. VAT) over the lifetime of the

Place of performance
Main site or place of performance: Ballsbridge, Dublin 4.

Procedure
Award criteria
Quality criterion (name): Fitness for Purpose of the proposed software in terms of the functional and technical requirements of this ITT
Quality criterion (weighting): 30
Quality criterion (name): Quality of the proposed Design, Development and Implementation Services
Quality criterion (weighting): 15
Quality criterion (name): Quality of the Proposed support and maintenance
Quality criterion (weighting): 10
Quality criterion (name): Quality of the approach to delivery of training and documentation
Quality criterion (weighting): 5
Cost criterion: Ultimate Costs
Cost weighting: 40

Award of contract
Date of contract conclusion: 2016-11-01 📅
Source: OJS 2016/S 229-417630 (2016-11-24)

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