Upgrade and development of Voter.ie and implementation as the National Electoral Registration System including support, maintenance and related services
Dublin City Council is using the Competitive Procedure with Negotiation to establish a Single Party Framework Agreement for the supply of software development, support, maintenance and related services in connection with a new national electoral registration system. The appointed provider will be required to provide all necessary services to upgrade and develop the existing voter.ie electoral registration system into a new national registration system which will have additional business and technical functionality; manage the migration of electoral data from existing electoral registration systems; support and maintain the new national electoral registration system; and provide other related services (including additional support, maintenance, development, programme management and training services) as required. Once implemented, the new registration system will be the sole system supporting electoral registration in Ireland and will support 31 local authorities to fulfil their statutory obligations as electoral registration authorities. The new system must operate at the highest level of security reflecting its critical role in the democratic process. Candidates must associate themselves with this competition in order to access the PQQ Documents, ask and receive queries and submit a response. All responses must be submitted in a zip file format.
Deadline
The time limit for receipt of tenders was 2023-11-01.
The procurement was published on 2023-09-27.
Object Scope of the procurement
Title:
“Upgrade and development of Voter.ie and implementation as the National Electoral Registration System including support, maintenance and related services”
Products/services: IT software development services📦
Short description:
“Dublin City Council is using the Competitive Procedure with Negotiation to establish a Single Party Framework Agreement for the supply of software...”
Short description
Dublin City Council is using the Competitive Procedure with Negotiation to establish a Single Party Framework Agreement for the supply of software development, support, maintenance and related services in connection with a new national electoral registration system. The appointed provider will be required to provide all necessary services to upgrade and develop the existing voter.ie electoral registration system into a new national registration system which will have additional business and technical functionality; manage the migration of electoral data from existing electoral registration systems; support and maintain the new national electoral registration system; and provide other related services (including additional support, maintenance, development, programme management and training services) as required. Once implemented, the new registration system will be the sole system supporting electoral registration in Ireland and will support 31 local authorities to fulfil their statutory obligations as electoral registration authorities. The new system must operate at the highest level of security reflecting its critical role in the democratic process. Candidates must associate themselves with this competition in order to access the PQQ Documents, ask and receive queries and submit a response. All responses must be submitted in a zip file format.
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Estimated value excluding VAT: EUR 20 000 000 💰
Dublin City Council is using the Competitive Procedure with Negotiation to establish a Single Party Framework Agreement for the supply of software development, support, maintenance and related services in connection with a new national electoral registration system. The appointed provider will be required to provide all necessary services to upgrade and develop the existing voter.ie electoral registration system into a new national registration system which will have additional business and technical functionality; manage the migration of electoral data from existing electoral registration systems; support and maintain the new national electoral registration system; and provide other related services (including additional support, maintenance, development, programme management and training services) as required. Once implemented, the new registration system will be the sole system supporting electoral registration in Ireland and will support 31 local authorities to fulfil their statutory obligations as electoral registration authorities. The new system must operate at the highest level of security reflecting its critical role in the democratic process. Candidates must associate themselves with this competition in order to access the PQQ Documents, ask and receive queries and submit a response. All responses must be submitted in a zip file format.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 20 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 120
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Description
Additional information:
“The estimated valued of the initial call-off contract is €4,000,000(ex VAT). The overall maximum value of the the ten year framework is €20,000,000 (ex...”
Additional information
The estimated valued of the initial call-off contract is €4,000,000(ex VAT). The overall maximum value of the the ten year framework is €20,000,000 (ex VAT). There is no guaranteed expenditure under the Framework Agreement or under any Call-off Contract.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: See procurement documents.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: See procurement documents.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Previous publication concerning this procedure: 2022/S 072-192365
Time limit for receipt of tenders or requests to participate: 2023-11-01
13:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“(i) The initial call-off contract (which will cover upgrade and development of existing Voter.ie system, migration of data, implementation of new electoral...”
(i) The initial call-off contract (which will cover upgrade and development of existing Voter.ie system, migration of data, implementation of new electoral registration system and certain support and maintenance services) will be awarded simultaneously with the Framework Agreement. (ii) Subsequent call off contracts may cover additional development work, support and maintenance services, cloud hosting acquisition/hosting management and related or ancillary services. (iii) While the initial call-off contract will be for a term of five (5) years, subsequent call-off contracts will not exceed two (2) years. Individual call-off contracts issued pursuant to the Framework Agreement may extend beyond the term of Framework Agreement. (iv) The contracting authority envisages five (5) candidates being selected for the next stage of the competition, however it reserves the right to select a fewer number of candidates. (v) There is no requirement on the Contracting Authority to enter negotiations with Tenderers and a Framework Agreement/call-off contract may be awarded on foot of initial tenders without any negotiations taking place. (vi) The conclusion of a Framework Agreement/call-off contract is subject to all necessary approvals being obtained by the Contracting Authority, the provision of relevant documentation by the preferred tenderer (e.g. to demonstrate compliance with minimum requirements including tax/insurance requirements), completion of final due diligence and all other legal requirements being satisfied. (vii) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this: (1) Log-in to eTenders portal; (2) Locate the competition using Advanced Search by searching under Contracting Authority or Resource ID; (3) Click on hyperlink for competition which leads to CfT Workspace; (4) In Show CfT Menu for the competition click on “Expression of Interest in drop-down menu; (5) Complete the Association with the CfT tab - this will then provide a link to the Tender under the Show CfT Menu. (viii) When finalising a submission please upload final response as a ZIP file, as individual documents may lose their titles if uploaded individually. Also candidates/tenderers should ensure they receive a message under the status header “Submitted”, as the percentage tab does not necessarily imply that a response has been successfully submitted. (ix) There is a maximum upload limit of 250MB per file and 500MB per tender submission. (x) Please allow sufficient time to upload & submit all required documentation before the submission deadline. Upload speeds vary. The ‘Submit’ button will be disabled automatically upon the expiration of the response deadline. (xi) Candidates who experience difficulty when uploading documents should contact eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353 (0) 818 001459 (09:00 – 17:00. hours). (xii) Submissions by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not generally be accepted. (xiii) All queries regarding this competition must be submitted through the www.etenders.gov.ie portal. Responses will be circulated to those interested parties that have registered an interest on the portal.(xiv) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers including if the competition is abandoned or terminated without any contract award. (xv) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.
Show more Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: https://www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“Please refer to the European Communities (Public Authorities Contracts) (Review Procedures) Regulations 2010 (SI 130 of 2010), including Regulation 7 (Time...”
Precise information on deadline(s) for review procedures
Please refer to the European Communities (Public Authorities Contracts) (Review Procedures) Regulations 2010 (SI 130 of 2010), including Regulation 7 (Time limits for applications to Court).
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Source: OJS 2023/S 189-590858 (2023-09-27)