Provision, Implementation and Support of an Equine ePassport Application and Related Services

Horse Sport Ireland

The purpose of this competition is to establish a single party Framework Agreement for the development of a secure and scalable Digital Equine Passporting System that may in the future support any of the up to 7 separate equine studbooks to opt in to using a common ePassport solution if they so desire. Under Animal Breeding Regulations, an ePassport will not replace existing physical passports, but is a complementary offering and may include a physical card or token or similar. Tenderers should familiarise themselves with Attachment 1 Official Standards for plastic cards, smart cards and e passports issued by the Department of Agriculture, Food and Marine. Horse Sport Ireland’s preference is for a digital solution.

Deadline

The time limit for receipt of tenders was 2023-10-30. The procurement was published on 2023-10-12.

Who?

• Horse Sport Ireland

What?

Where?

• Northern Ireland › Northern Ireland
• Éire/Ireland › Ireland

Procurement history

Date	Document
2023-10-12	Contract notice

Contract notice (2023-10-12)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:
“The purpose of this competition is to establish a single party Framework Agreement for the development of a secure and scalable Digital Equine Passporting...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Customer Relation Management software development services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Sport Ireland
Postal address: Horse Sport Ireland, Beech House, Millennium Park
Postal code: W91TK7N
Postal town: Naas
Contact
Internet address: https://www.horsesportireland.ie 🌏
E-mail: procurement@horsesportireland.ie 📧
URL for documents: https://www.etenders.gov.ie 🌏
URL for participation: https://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2023-10-12 📅
Submission deadline: 2023-10-30 📅
Publication date: 2023-10-17 📅
Identifiers
Notice number: 2023/S 200-628646
OJ-S issue: 200
Additional information

“Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the...”

Additional information

Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission.. When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response.. There is a maximum upload limit of 250MB per file and 500MB per tender submission.. Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline.. If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours).. Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted.. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities.. Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.. Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Object
Scope of the procurement
Estimated total value: 3 500 000 EUR 💰
Estimated value excluding VAT: 3 500 000 EUR 💰
Duration: 180 months
Name of EU-financed project or programme: Brexit Adjustment Reserve Fund. Please see Pre-Qualification documentation.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“In line with Art. 65, par. 2 of Directive 2014/24/EU.”
Accelerated procedure:
“Justification for the use of an accelerated procedure:”

“The Department of Agriculture, Food and the Marine (DAFM), as published details of an application process to support Passport Issuing Organisations in the...”

Show more (5)

“a) Signed contract with service provider in place by 31 December 2023.”

“b) Works must be “substantially complete” by end of March 2024.”

“c) Works must be completed by end of May 2024.”

“These timelines are challenging for any public procurement process and require the use of an accelerated procedure.”

“Justification for the use of a competitive procedure with negotiation: due to the the complexity and risk associated with the procurement and the belief...”

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Contact
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: https://www.courts.ie 🌏
Information about review deadlines:
“In line with S.I. No. 130/2010 - European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010.”
Body responsible for mediation procedures
Name: Please consult legal advisor
Postal town: Please consult legal advisor
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Please consult legal advisor
Postal town: Please consult legal advisor
Country: Ireland 🇮🇪
Source: OJS 2023/S 200-628646 (2023-10-12)

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