IT3554F - RFT to establish a Single Supplier Framework Agreement for the Provision of an Official Certified Digital Documents System and Related Services for the University of Galway

Contract notice (2025-11-27)
Object
Scope of the procurement
Title: IT3554F - RFT to establish a Single Supplier Framework Agreement for the Provision of an Official Certified Digital Documents System and Related Services for the University of Galway
Short description:
“Provision of an Official Certified Digital Documents System and Related Services for the University of Galway. The online system must have the ability to...”    Show more
Type of contract: Services
Products/services: Document management software development services 📦
Estimated value excluding VAT: 2 300 000 EUR 💰
Description
Internal identifier: 0
Estimated value excluding VAT: 2 300 000 EUR 💰
Description of the procurement:
“Provision of an Official Certified Digital Documents System and Related Services for the University of Galway. The online system must have the ability to...”    Show more
Type of contract: Services
Products/services: Document management software development services 📦
Additional products/services: Legal documentation and certification services 📦
Document management services 📦
Documentation services 📦
Country: Ireland 🇮🇪
Place of performance: West 🏙️
Duration: 10 (YEAR)
The time frame below is expressed in number of years.
Title
Lot Identification Number: LOT-0001
Description
Place of performance: Mid-West 🏙️
Scope of the procurement
Additional products/services: Legal documentation and certification services 📦
Document management services 📦
Documentation services 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-01-19 14:00:00 📅
Conditions for opening of tenders: 2026-01-19 14:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7085990
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
“Due to the financial commitment and strategic importance of the required software solution, which will become embedded in the organisation structure a...”    Show more
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 0
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-01-19 14:30:00 📅
Place:
“https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7085990”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Allowed
Deadline for requesting additional information: 2025-12-18 14:00:00 📅

Contracting authority
Name and addresses
Name: Education Procurement Service (EPS)
National registration number: IE 6609370 G
Postal address: Castletroy Limerick
Postal code: V94 DK53
Postal town: Limerick
Region: Mid-West 🏙️
Country: Ireland 🇮🇪
E-mail: info@educationprocurementservice.ie 📧
Phone: 061233715 📞
URL: https://www.educationprocurementservice.ie/ 🌏
Address of the buyer profile: https://www.educationprocurementservice.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=7085990 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=7085990 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 231-793879 (2025-11-27)