The Provision of Consultancy to Support a Digital Preservation Pilot Project
Department of Tourism Culture Arts Gaeltacht Sport Media
Under the 1986 National Archives Act, the National Archives was established to hold and produce publicly the records of Government departments and scheduled agencies. Currently paper records are selected and transferred to NAI after 30 years, when they become ‘open’ to the public. For selected departments closely involved in Anglo-Irish matters, this time frame is reduced to 20 years. The NAI is currently unable to take in born-digital records from government departments. As technology moved to the creation of digital records in the 1980’s and 90’s public records began to move to digital formats, with an increasing commitment to phase out all print-to-file policies. Given these timeframes there is already a significant backlog of born-digital records waiting for transfer to NAI. The National Archives recently commissioned a digital preservation strategy which will support as it transitions to ingest, store, preserve and produce digital records over the coming years, providing the Archives with the toolset to continue to fulfil its role under the 1986 Act. This is a significant project that will take years to deliver and will require the support of DPENDR and the OGCIO given the scale of data involved. As a preliminary step, the National Archives wishes to undertake a pilot project supported by the OGCIO with a small volume of born-digital records (TCAGSM records) which can be ingested into our current server capacity. The recommendation would be to trial a combination of COTS (commercial off the shelf package) and open-source products as part of a pilot phase, running through 2024. We require consultancy support to enable us to deliver on this pilot phase.
DeadlineThe time limit for receipt of tenders was 2024-06-27. The procurement was published on 2024-05-22.
Who? What?- • Administration, defence and social security services › Administration services
- • Analysis services › Technical analysis or consultancy services
- • Business and management consultancy services › Evaluation consultancy services
- • Business and management consultancy services › Financial management consultancy services
- • Business and management consultancy services › Human resources management consultancy services
- • Business and management consultancy services › Marketing management consultancy services
- • Business and management consultancy services › Procurement consultancy services
- • Business services: law, marketing, consulting, recruitment, printing and security › Accounting, auditing and fiscal services
- • Business services: law, marketing, consulting, recruitment, printing and security › Investigation and security services
- • Business services: law, marketing, consulting, recruitment, printing and security › Market and economic research; polling and statistics
- • Business services: law, marketing, consulting, recruitment, printing and security › Miscellaneous business and business-related services
- • Business services: law, marketing, consulting, recruitment, printing and security › Office-support services
- • Civil engineering consultancy services › Infrastructure works consultancy services
- • Consultative engineering and construction services › Telecommunication consultancy services
- • Copyright consultancy services › Software copyright consultancy services
- • Financial consultancy, financial transaction processing and clearing-house services › Financial consultancy services
- • General management consultancy services › Business development consultancy services
- • Hardware consultancy services › Computer audit consultancy and hardware consultancy services
- • Hardware consultancy services › Computer hardware acceptance testing consultancy services
- • Hardware consultancy services › Computer-site planning consultancy services
- • Hardware consultancy services › Hardware selection consultancy services
- • IT services: consulting, software development, Internet and support › Computer audit and testing services
- • IT services: consulting, software development, Internet and support › Computer back-up and catalogue conversion services
- • IT services: consulting, software development, Internet and support › Computer network services
- • IT services: consulting, software development, Internet and support › Computer support and consultancy services
- • IT services: consulting, software development, Internet and support › Computer-related services
- • IT services: consulting, software development, Internet and support › Data services
- • IT services: consulting, software development, Internet and support › Internet services
- • Other community, social and personal services › Miscellaneous services
- • Production management consultancy services › Design consultancy services
- • Public relations services › Public relations consultancy services
- • Recreational, cultural and sporting services › Library, archives, museums and other cultural services
- • Research and development consultancy services › Development consultancy services
- • Research and development consultancy services › Research consultancy services
- • Research and development services and related consultancy services › Design and execution of research and development
- • Research and development services and related consultancy services › Research and experimental development services
- • Software-related services › Software consultancy services
- • Systems and technical consultancy services › Business analysis consultancy services
- • Systems and technical consultancy services › Hardware integration consultancy services
- • Systems and technical consultancy services › Project management consultancy services
- • Systems and technical consultancy services › Software integration consultancy services
- • Systems and technical consultancy services › System software acceptance testing consultancy services
Procurement history
| Date | Document |
|---|---|
| 2024-05-22 | Contract notice |
Contract notice (2024-05-22)
Object
Scope of the procurement
Title: The Provision of Consultancy to Support a Digital Preservation Pilot Project
Short description:
Type of contract: Services
Products/services: Technical analysis or consultancy services 📦
Estimated value excluding VAT: 50 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier:
Additional products/services:
Title
Lot Identification Number:
Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-06-27 12:00:00 📅
Conditions for opening of tenders: 2024-06-28 00:00:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3621274
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-06-28 00:00:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3621274
Legal, economic, financial and technical information
Conditions for participation
Exclusion ground: Purely national exclusion grounds
Contracting authority
Name and addresses
Name: Department of Tourism Culture Arts Gaeltacht Sport Media
National registration number:
Postal address: Government Buildings, New Road
Postal code: V93 A49X
Postal town: Killarney
Country: Ireland 🇮🇪
E-mail: procurement@tcagsm.gov.ie 📧
Phone: 0646637300 📞
URL: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media 🌏
Address of the buyer profile: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media/ 🌏
Type of the contracting authority
Ministry or any other national or federal authority
Main activity
Social protection
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3621274 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=3621274 🌏
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Source: OJS 2024/S 100-308198 (2024-05-22)
Object
Scope of the procurement
Title: The Provision of Consultancy to Support a Digital Preservation Pilot Project
Short description:
Under the 1986 National Archives Act, the National Archives was established to hold and produce publicly the records of Government departments and scheduled agencies. Currently paper records are selected and transferred to NAI after 30 years, when they become ‘open’ to the public. For selected departments closely involved in Anglo-Irish matters, this time frame is reduced to 20 years. The NAI is currently unable to take in born-digital records from government departments. As technology moved to the creation of digital records in the 1980’s and 90’s public records began to move to digital formats, with an increasing commitment to phase out all print-to-file policies. Given these timeframes there is already a significant backlog of born-digital records waiting for transfer to NAI. The National Archives recently commissioned a digital preservation strategy which will support as it transitions to ingest, store, preserve and produce digital records over the coming years, providing the Archives with the toolset to continue to fulfil its role under the 1986 Act. This is a significant project that will take years to deliver and will require the support of DPENDR and the OGCIO given the scale of data involved. As a preliminary step, the National Archives wishes to undertake a pilot project supported by the OGCIO with a small volume of born-digital records (TCAGSM records) which can be ingested into our current server capacity. The recommendation would be to trial a combination of COTS (commercial off the shelf package) and open-source products as part of a pilot phase, running through 2024. We require consultancy support to enable us to deliver on this pilot phase.
Show more
Products/services: Technical analysis or consultancy services 📦
Estimated value excluding VAT: 50 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier:
0
Additional products/services:
+ 54 more
Lot Identification Number:
LOT-0001
Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-06-27 12:00:00 📅
Conditions for opening of tenders: 2024-06-28 00:00:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3621274
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-06-28 00:00:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3621274
Legal, economic, financial and technical information
Conditions for participation
Exclusion ground: Purely national exclusion grounds
Contracting authority
Name and addresses
Name: Department of Tourism Culture Arts Gaeltacht Sport Media
National registration number:
4000113V
Postal address: Government Buildings, New Road
Postal code: V93 A49X
Postal town: Killarney
Country: Ireland 🇮🇪
E-mail: procurement@tcagsm.gov.ie 📧
Phone: 0646637300 📞
URL: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media 🌏
Address of the buyer profile: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media/ 🌏
Type of the contracting authority
Ministry or any other national or federal authority
Main activity
Social protection
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3621274 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=3621274 🌏
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Source: OJS 2024/S 100-308198 (2024-05-22)
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