The Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in order to devise a comprehensive project plan for cataloguing all of the records of the former Irish Land Commission. The plan will also enable the Minister to estimate the resources required to deliver the full cataloguing and preservation project, as well as the costs and timeframe for delivery. The successful tenderer will be contracted to perform professional duties in connection with the sorting, cataloguing, numbering, rehousing of the Land Commission records, and will liaise with National Archivesโ staff in preparation for future transfer. This 12 month contract will comprise a team lead by a Senior Archivist and two Archivists all working full-time (5 days a week) on-site in the Records Branch, Clonminam, Co. Laois. The pilot project will form the basis of a complete listing of the records of the Land Commission, through the creation of practical workflows and procedures for all records series. Working under the guidance and oversight of the National Archives, the outputs will comprise: โข cataloguing and rehousing of a specific representative sample of records (identified in conjunction with the National Archives) โข defining time frames and creating a comprehensive project plan for the entire Land Commission collection โข creating efficient workflow documents and procedures for cataloguing, numbering and rehousing (in accordance with National Archives requirements) โข identifying distinct series of records within the main collection suitable for immediate transfer to the National Archives
Deadline
The time limit for receipt of tenders was 2025-01-28.
The procurement was published on 2024-12-06.
Contract notice (2024-12-06) Object Scope of the procurement
Title: Archival services for Land Commission records
Short description:
โThe Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in...โ
Short description
The Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in order to devise a comprehensive project plan for cataloguing all of the records of the former Irish Land Commission. The plan will also enable the Minister to estimate the resources required to deliver the full cataloguing and preservation project, as well as the costs and timeframe for delivery. The successful tenderer will be contracted to perform professional duties in connection with the sorting, cataloguing, numbering, rehousing of the Land Commission records, and will liaise with National Archivesโ staff in preparation for future transfer. This 12 month contract will comprise a team lead by a Senior Archivist and two Archivists all working full-time (5 days a week) on-site in the Records Branch, Clonminam, Co. Laois. The pilot project will form the basis of a complete listing of the records of the Land Commission, through the creation of practical workflows and procedures for all records series. Working under the guidance and oversight of the National Archives, the outputs will comprise: โข cataloguing and rehousing of a specific representative sample of records (identified in conjunction with the National Archives) โข defining time frames and creating a comprehensive project plan for the entire Land Commission collection โข creating efficient workflow documents and procedures for cataloguing, numbering and rehousing (in accordance with National Archives requirements) โข identifying distinct series of records within the main collection suitable for immediate transfer to the National Archives
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Type of contract: Services
Products/services: Archiving services๐ฆ
Estimated value excluding VAT: 150 000 EUR ๐ฐ
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Description of the procurement:
โThe Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in...โ
Description of the procurement
The Minister for Agriculture, Food and the Marine wishes to procure archival services to undertake a 12-month pilot cataloguing and re-housing project, in order to devise a comprehensive project plan for cataloguing all of the records of the former Irish Land Commission. The plan will also enable the Minister to estimate the resources required to deliver the full cataloguing and preservation project, as well as the costs and timeframe for delivery. The successful tenderer will be contracted to perform professional duties in connection with the sorting, cataloguing, numbering, rehousing of the Land Commission records, and will liaise with National Archivesโ staff in preparation for future transfer. This 12 month contract will comprise a team lead by a Senior Archivist and two Archivists all working full-time (5 days a week) on-site in the Records Branch, Clonminam, Co. Laois. The pilot project will form the basis of a complete listing of the records of the Land Commission, through the creation of practical workflows and procedures for all records series. Working under the guidance and oversight of the National Archives, the outputs will comprise: โข cataloguing and rehousing of a specific representative sample of records (identified in conjunction with the National Archives) โข defining time frames and creating a comprehensive project plan for the entire Land Commission collection โข creating efficient workflow documents and procedures for cataloguing, numbering and rehousing (in accordance with National Archives requirements) โข identifying distinct series of records within the main collection suitable for immediate transfer to the National Archives
Procedure Type of procedure
Open procedure โ Administrative information
Time limit for receipt of tenders or requests to participate: 2025-01-28 17:00:00 ๐
Conditions for opening of tenders: 2025-01-28 17:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=4802481
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Complementary information Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie๐ง
Phone: +353 1 8886000๐ Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2024/S 240-755187 (2024-12-06)
Contract notice (2025-01-08) Object Scope of the procurement
Title: Archival services for former Irish Land Commission records
Estimated value excluding VAT: 150 000 EUR ๐ฐ
Procedure Administrative information
Time limit for receipt of tenders or requests to participate: 2025-02-04 17:00:00 ๐
Conditions for opening of tenders: 2025-02-04 17:30:00 ๐
Minimum time frame during which the tenderer must maintain the tender: 120
Complementary information Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie๐ง
Phone: +353 1 8886000๐
Changes Other additional information
โIn regards to the RFT Archival services for Land Commission records, due to adverse weather conditions in Laois, the proposed site visit to Records Branch...โ
In regards to the RFT Archival services for Land Commission records, due to adverse weather conditions in Laois, the proposed site visit to Records Branch originally scheduled for Tuesday 7th January is postponed and is now rescheduled for Wednesday 15th January. A mail will issue from DAFM Records Branch to reconfirm site visit times. The closing date of the tender will now be 04/02/2025 17.00 to allow for the change in site visit.
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Source: OJS 2025/S 007-016509 (2025-01-08)