Research Ethics Application Management System
Trinity College Dublin, the University of Dublin
Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
DeadlineThe time limit for receipt of tenders was 2021-06-21. The procurement was published on 2021-05-21.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What?- • Command and control system, printing, graphics, office automation and information-processing equipment › Office automation equipment
- • Drawing and imaging software package › Form-making software package
- • Miscellaneous networking software package › Administration software package
- • Sales, marketing and business intelligence software package › Business intelligence software package
- • Software-related services › Software consultancy services
Procurement history
| Date | Document |
|---|---|
| 2021-05-21 | Contract notice |
| 2021-12-17 | Contract award notice |
Contract notice (2021-05-21)
Object
Scope of the procurement
Title: Software consultancy services
Reference number: TCD-21-C0525
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software consultancy services 📦
Additional CPV: Office automation equipment 📦
Place of performance
NUTS region: Dublin 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green
Postal code: Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: ryank8@tcd.ie 📧
Phone: +353 18962376 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2021-05-21 📅
Submission deadline: 2021-06-21 📅
Publication date: 2021-05-26 📅
Identifiers
Notice number: 2021/S 100-264501
OJ-S issue: 100
Object
Scope of the procurement
Estimated total value: 375 000 EUR 💰
Estimated value excluding VAT: 375 000 EUR 💰
Duration: 36 months
Description of renewals:
Main site or place of performance: Trinity College Dublin.
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-06-21 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Kevin Ryan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: High Court
Postal address: High court, Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 100-264501 (2021-05-21)
Object
Scope of the procurement
Title: Software consultancy services
Reference number: TCD-21-C0525
Short description:
Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
Show more
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software consultancy services 📦
Additional CPV: Office automation equipment 📦
Place of performance
NUTS region: Dublin 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green
Postal code: Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: ryank8@tcd.ie 📧
Phone: +353 18962376 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2021-05-21 📅
Submission deadline: 2021-06-21 📅
Publication date: 2021-05-26 📅
Identifiers
Notice number: 2021/S 100-264501
OJ-S issue: 100
Object
Scope of the procurement
Estimated total value: 375 000 EUR 💰
Estimated value excluding VAT: 375 000 EUR 💰
Duration: 36 months
Description of renewals:
2 extensions each of 3 years duration are available. The total duration will not exceed 9 years.
Place of performance
Main site or place of performance: Trinity College Dublin.
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-06-21 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Kevin Ryan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: High Court
Postal address: High court, Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 100-264501 (2021-05-21)
Contract award notice (2021-12-17)
Object
Scope of the procurement
Short description:
Total value of the procurement: 375 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2021-12-17 📅
Publication date: 2021-12-22 📅
Identifiers
Notice number: 2021/S 248-657488
Refers to notice: 2021/S 100-264501
OJ-S issue: 248
Object
Place of performance
Main site or place of performance: Trinity College Dublin
Procedure
Award criteria
Quality criterion (name): Registration and Application
Quality criterion (weighting): 15
Quality criterion (name): Routing and Reviewing
Considerations and Reports
Quality criterion (weighting): 10
Quality criterion (name): IT Security
IT Technical
Implementation and Support
Price (weighting): 25
Award of contract
Date of contract conclusion: 2021-12-15 📅
Name: Vidatum Ltd
National registration number: 386588
Postal address: Newmarket House, Dun Laoghaire
Postal town: Dublin
Country: Ireland 🇮🇪
Total value of the procurement: 375 000 EUR 💰
Information about tenders
Number of tenders received: 4
Complementary information
Review body
E-mail: info@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Source: OJS 2021/S 248-657488 (2021-12-17)
Object
Scope of the procurement
Short description:
Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
Show more
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2021-12-17 📅
Publication date: 2021-12-22 📅
Identifiers
Notice number: 2021/S 248-657488
Refers to notice: 2021/S 100-264501
OJ-S issue: 248
Object
Place of performance
Main site or place of performance: Trinity College Dublin
Procedure
Award criteria
Quality criterion (name): Registration and Application
Quality criterion (weighting): 15
Quality criterion (name): Routing and Reviewing
Considerations and Reports
Quality criterion (weighting): 10
Quality criterion (name): IT Security
IT Technical
Implementation and Support
Price (weighting): 25
Award of contract
Date of contract conclusion: 2021-12-15 📅
Name: Vidatum Ltd
National registration number: 386588
Postal address: Newmarket House, Dun Laoghaire
Postal town: Dublin
Country: Ireland 🇮🇪
Total value of the procurement: 375 000 EUR 💰
Information about tenders
Number of tenders received: 4
Complementary information
Review body
E-mail: info@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Source: OJS 2021/S 248-657488 (2021-12-17)
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