Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
Deadline
The time limit for receipt of tenders was 2021-06-21.
The procurement was published on 2021-05-21.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Research Ethics Application Management System
TCD-21-C0525
Products/services: Software consultancy services📦
Short description:
“Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage,...”
Short description
Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
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Estimated value excluding VAT: EUR 375 000 💰
Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 375 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“2 extensions each of 3 years duration are available. The total duration will not exceed 9 years.”
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-06-21
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2021-06-21
12:00 📅
Complementary information Review body
Name: High Court
Postal address: High court, Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 100-264501 (2021-05-21)
Contract award notice (2021-12-17) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 375 000 💰
Description
Main site or place of performance: Trinity College Dublin
Award criteria
Quality criterion (name): Registration and Application
Quality criterion (weighting): 15
Quality criterion (name): Routing and Reviewing
Quality criterion (name): Considerations and Reports
Quality criterion (weighting): 10
Quality criterion (name): IT Security
Quality criterion (name): IT Technical
Quality criterion (name): Implementation and Support
Price (weighting): 25
Procedure Administrative information
Previous publication concerning this procedure: 2021/S 100-264501
Award of contract
1️⃣
Contract Number: 1
Title: Research Ethics Application Management System
Date of conclusion of the contract: 2021-12-15 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Vidatum Ltd
National registration number: 386588
Postal address: Newmarket House, Dun Laoghaire
Postal town: Dublin
Country: Ireland 🇮🇪
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 375 000 💰
Total value of the contract/lot: EUR 375 000 💰