Competitive Dialogue for the Provision of IT Systems for the AEC Enterprise Hubs Network

Western Development Commission

The AEC Enterprise Hubs project seeks to provide a suite of cloud based information technology systems to provide the following functionality for individual hubs:
A. website platform,
B. online booking engine,
C. hub management system, to assist with hub admin management portal.
These tools will help to promote the hubs, ease the burden of hub management, and facilitate the creation of the hub network community and ongoing participation in it. The network will also help hub managers to support the businesses in the hubs, encourage participation at events and sharing of best practice in hub management. It will also provide clear routes to further supports and, in the longer term, build a pipeline of innovation in communities.
The contracting authority intends establishing a single party framework agreement for a period of up to 7 years. The initial contract will cover approximately 100 hubs with potential to expand to 1 000.

Deadline

The time limit for receipt of tenders was 2020-08-31. The procurement was published on 2020-07-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• BaseWorx

Who?

• Western Development Commission

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-07-29	Contract notice
2021-05-13	Contract award notice

Contract notice (2020-07-29)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: AEC 2020
Short description:

The AEC Enterprise Hubs project seeks to provide a suite of cloud based information technology systems to provide the following functionality for individual hubs: A. website platform, B. online booking engine, C. hub management system, to assist with hub admin management portal. These tools will help to promote the hubs, ease the burden of hub management, and facilitate the creation of the hub network community and ongoing participation in it. The network will also help hub managers to support the businesses in the hubs, encourage participation at events and sharing of best practice in hub management. It will also provide clear routes to further supports and, in the longer term, build a pipeline of innovation in communities. The contracting authority intends establishing a single party framework agreement for a period of up to 7 years. The initial contract will cover approximately 100 hubs with potential to expand to 1 000.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Industry specific software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Western Development Commission
Postal address: Dillon House, Co. Roscommon
Postal town: Ballaghaderreen
Contact
Internet address: http://www.wdc.ie 🌏
E-mail: stephencarolan@wdc.ie 📧
Phone: +353 0877997418 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171376&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171376&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-07-29 📅
Submission deadline: 2020-08-31 📅
Publication date: 2020-08-03 📅
Identifiers
Notice number: 2020/S 148-363295
OJ-S issue: 148
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. 3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 21 243 92 77 (9 a.m.- 17.30 p.m. GMT). 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response. 5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 6) Contract award will be subject to the approval of the competent authorities. 7) It will be a condition of award that the successful tenderer is and remains tax compliant. 8) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 21 243 92 77 (9 a.m.- 17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

6) Contract award will be subject to the approval of the competent authorities.

7) It will be a condition of award that the successful tenderer is and remains tax compliant.

8) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The AEC Enterprise Hubs project seeks to provide a suite of cloud based information technology systems to provide the following functionality for individual hubs:

A. website platform,

B. online booking engine,

C. hub management system, to assist with hub admin management portal.

These tools will help to promote the hubs, ease the burden of hub management, and facilitate the creation of the hub network community and ongoing participation in it. The network will also help hub managers to support the businesses in the hubs, encourage participation at events and sharing of best practice in hub management. It will also provide clear routes to further supports and, in the longer term, build a pipeline of innovation in communities.

The contracting authority intends establishing a single party framework agreement for a period of up to 7 years. The initial contract will cover approximately 100 hubs with potential to expand to 1 000.

Estimated total value: 5 000 000 EUR 💰
Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 84 months
Description of renewals:

Initial contract will be awarded for 3 years with the option to extend by a further 2 years. Further extensions and additional contracts for expanded users may also be awarded under the framework purely at the discretion of the awarding authority.

Place of performance
Main site or place of performance: Co. Roscommon.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please see PQQ available for download from eTenders. www.etenders.gov.ie using RFT ID173806.

Contract execution
Contract performance conditions: Data hosting must be within an EEA area.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

It is envisaged that at least 3 will be invited to dialogue stage subject to that number meeting the qualification criteria.

Justification for the framework agreement:

The justification for a framework longer than the standard four (4) years, is the complex nature of the services required; the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new service provider; the requirement to roll out a standardised system across a number of organisations.

Justification for framework agreement duration over four years:

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-09-07 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Stephen Carolan
Internet address: www.wdc.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1208 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171376&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 21 243 92 77 (9 a.m.- 17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

6) Contract award will be subject to the approval of the competent authorities.

7) It will be a condition of award that the successful tenderer is and remains tax compliant.

8) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines: In accordance with statutory instrument 130.
Source: OJS 2020/S 148-363295 (2020-07-29)

Contract award notice (2021-05-13)
Object
Scope of the procurement
Short description:

The Western Development Commission has awarded a framework for the AEC Enterprise Hubs project which seeks to provide a suite of cloud based information technology systems to provide the following functionality for individual hubs: A) website platform; B) Online booking engine; C) Hub management system, to assist with hub admin management portal. The contracting authority has awarded a single party framework agreement for a period of up to 7 years. The initial contract will cover approximately 100 hubs with potential to expand to 1000.

Total value of the procurement: 5 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Dillon House
Postal code: Ballaghaderreen
Postal town: Co. Roscommon

Reference
Dates
Date dispatched: 2021-05-13 📅
Publication date: 2021-05-18 📅
Identifiers
Notice number: 2021/S 095-249714
Refers to notice: 2020/S 148-363295
OJ-S issue: 95

Object
Scope of the procurement
Short description:

A) website platform;

B) Online booking engine;

C) Hub management system, to assist with hub admin management portal.

The contracting authority has awarded a single party framework agreement for a period of up to 7 years. The initial contract will cover approximately 100 hubs with potential to expand to 1000.

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of solution proposed
Quality criterion (weighting): 30 %
Quality criterion (name): Project plan and delivery methodology
Quality criterion (weighting): 20 %
Quality criterion (name): Team and skill set
Quality criterion (weighting): 10 %
Quality criterion (name): Innovation and product roadmap
Cost criterion (name): Cost
Cost criterion (weighting): 30 %

Award of contract
Date of contract conclusion: 2021-03-22 📅
Name: BaseWorx
National registration number: IE366829WH
Postal address: Unit 12A, Pairc an Chlochair
Postal town: Galway
Postal code: H91 YC59
Country: Ireland 🇮🇪
E-mail: graham@baseworx.co 📧
Country: Ireland 🏙️
Internet address: http://www.baseworx.ie 🌏
Total value of the procurement: 5 000 000 EUR 💰
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Postal address: Four Courts, Dublin
Postal town: Dublin
Postal code: 7
Source: OJS 2021/S 095-249714 (2021-05-13)

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