CIE Board Portal

Coras Iompair Eireann (CIE Utility)

CIE and its subsidiary operating companies wish to procure an off the shelf board portal system. The current platform used by Boards, Board Committees, Board Advisory Groups and the management teams across the CIE Group (approximately 113 users across 21 meeting sites), for the distribution of papers for meetings will not be supported in the long term and it does not support multi factor authorisation (MFA). Therefore, there is a demand to replace the current platform. In addition, papers are also supplied in PDF format.

Deadline

The time limit for receipt of tenders was 2020-10-30. The procurement was published on 2020-09-30.

Who? What? Where?
Procurement history
Date Document
2020-09-30 Contract notice
2020-12-03 Additional information
Contract notice (2020-09-30)
Object
Scope of the procurement
Title: Document management software development services
Reference number: CIE 7584
Short description:
CIE and its subsidiary operating companies wish to procure an off the shelf board portal system. The current platform used by Boards, Board Committees,...  Show more
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Document management software development services 📦
Additional CPV: Document management software development services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Coras Iompair Eireann (CIE Utility)
Postal address: Heuston Station
Postal town: Dublin 8
Contact
Internet address: http://www.cie.ie 🌏
E-mail: stephen.walsh2@irishrail.ie 📧
Phone: +353 17033681 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175012&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175012&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-30 📅
Submission deadline: 2020-10-30 📅
Publication date: 2020-10-05 📅
Identifiers
Notice number: 2020/S 193-467614
OJ-S issue: 193

Object
Scope of the procurement
Short description:
The CIÉ Group is seeking a software application to electronically manage and distribute documents for board, committee, advisory group, management and other...  Show more
• cloud based SaaS and accessible via any device at any time;
+ 6 more • easy to use with minimum training required;
• centralised document management;
• multilevel permissions;
• security (including multi-factor authentication);
• the ability to easily print a PDF version of the papers or an extract from the papers;
• migration option from existing system.
Duration: 36 months
Description of renewals:
The contract will be for a period of 3 years with an option to extend by a further 2 years at CIE's discretion.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Stephen walsh
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/339 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175012&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 193-467614 (2020-09-30)
Additional information (2020-12-03)
Object
Scope of the procurement
Short description:
CIE and its subsidiary operating companies wish to procure an off the shelf board portal system. The current platform used by Boards, Board Committees,...  Show more
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Document management services 📦

Reference
Dates
Date dispatched: 2020-12-03 📅
Publication date: 2020-12-08 📅
Identifiers
Notice number: 2020/S 239-592059
Refers to notice: 2020/S 193-467614
OJ-S issue: 239

Contracting authority
Contact
Contact point: Stephen Walsh
Source: OJS 2020/S 239-592059 (2020-12-03)
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