Provision of Call Management Services and Social Media Monitoring

Bus Eireann/Irish Bus

Provision of call management services and social media monitoring.
Lot 1: Call Management Services.
Lot 2: Social Media Monitoring.

Deadline

The time limit for receipt of tenders was 2019-07-15. The procurement was published on 2019-06-12.

Who? What? Where?
Procurement history
Date Document
2019-06-12 Contract notice
Contract notice (2019-06-12)
Object
Scope of the procurement
Title: Call centre
Reference number: BE/SE/30/05/2019
Short description:
Provision of call management services and social media monitoring. Lot 1: Call Management Services. Lot 2: Social Media Monitoring.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Call centre 📦
Additional CPV: Electronic message and information services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Bus Eireann/Irish Bus
Postal address: 21 Phibsboro Road, Broadstone
Postal town: Dublin 7
Contact
Internet address: http://www.buseireann.ie 🌏
E-mail: simon.lambert@buseireann.ie 📧
Phone: +353 17033412 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148079&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148079&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-06-12 📅
Submission deadline: 2019-07-15 📅
Publication date: 2019-06-17 📅
Identifiers
Notice number: 2019/S 114-280984
OJ-S issue: 114

Object
Scope of the procurement
Short description:
Provision of call management services and social media monitoring.
Lot 1: Call Management Services.
Lot 2: Social Media Monitoring.
Estimated total value: 1 500 000 EUR 💰
Title of the lot: Provision of Call Management Services
Lot number: 1
Short description:
The Contracting Authority now proposes to provide an 1 850 telephone number available for all customer care issues. This call centre will handle calls between 7:00 and 19:00 Monday to Friday and between 8:00 and 18:00 Saturdays, Sundays and Bank Holidays, for 364 days per year. No service required on Christmas Day.
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— answering all queries relating to all aspects of Bus Éireann’s business — Expressway, PSO, Eurolines, Day Tours, Events, School Transport, etc., béClub customer loyalty programme, online promotions through ‘Phone and Webchat,
— ensure there is available at all times a staff member proficient in the Irish language who will engage with those customers who wish to communicate through the medium of Irish,
— provision of information on all aspects of the network including service frequencies, travel time between main stops, time of first and last services on a route, location of stops, connections to local rail or Luas services, etc.,
— provision of information on fare zones, tickets, Leap Cards, means of purchase and payment for all ticket types and location of ticket agents,
— in the event of service disruptions, advising customers of any delay to service, the reason for the delay, the likely duration of the incident, and alternative travel options if applicable,
— arranging assistance for customers with disabilities or special needs,
— dealing with ticket refunds,
— handling public complaints and direct appropriately,
— dealing with lost property enquiries and direct appropriately.
The above list is not an exhaustive list, and additional requirements may be added during the life time of the contract.
The National Contact Centre will be managed by Bus Éireann’s Customer Care Manager who will receive weekly and monthly statistical reports on key metrics, e.g., but not limited to, types of calls received, volumes of calls received, response time, average waiting time, categorisation of queries/comments.
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Estimated value excluding VAT: 1 100 000 EUR 💰
Duration: 48 months
Title of the lot: Provision of Social Media Monitoring
Lot number: 2
Short description:
In order to monitor/reply up to 8 000 posts a month 24/7 and to continue to provide out of hours response on social media platforms, the requirements will be:
— 24/7 real time live agent monitoring across social and online media,
— email and SMS alerts up to 20 users,
— monthly reporting with insight,
— dashboard access up to 20 logins,
— customer support,
— out of hours social media response for Bus Éireann and Expressway (weekdays 5:00 p.m.-9:00 a.m., 24 hours weekends/Bank Holidays) 24/7 customer support,
— dedicated account management team,
— manage and operate web chat services.
Estimated value excluding VAT: 400 000 EUR 💰

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 7
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-07-19 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 40
Price (weighting): 60

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Simon Lambert
Internet address: www.buseireann.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/374 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148079&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2019/S 114-280984 (2019-06-12)
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