This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the military archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
Deadline
The time limit for receipt of tenders was 2019-05-08.
The procurement was published on 2019-03-29.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: In-House Digitisation Service
CON/008/2019
Products/services: Library, archives, museums and other cultural services📦
Short description:
“This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines,...”
Short description
This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the military archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
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Estimated value excluding VAT: EUR 410 💰
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Additional products/services: Archiving services📦
Additional products/services: Cataloguing services📦
Additional products/services: Scanning services📦
Additional products/services: Library and archive services📦
Additional products/services: Library services📦
Additional products/services: Archive services📦
Place of performance: Dublin🏙️
Main site or place of performance: Cathal Brugha Barracks, Rathmines Dublin 6
Description of the procurement:
“This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines,...”
Description of the procurement
This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the military archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
The digitisation workflow comprises three (3) elements:
1) preservation scanning: A major part of the work of the project is to ensure the preservation of material of enduring archival value. Every single item is digitised at 300 dpi and uncompressed (TIF). the project endeavours to minimise any intervention to the preservation masters to ensure archival integrity;
2) surrogacy creation for online access. The master files are used to create watermarked surrogates (multipage PDF) for online access;
3) high level quality control.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 410 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 12
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions...”
Description of renewals
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-05-08
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2019-05-08
12:00 📅
Complementary information Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2019/S 066-154706 (2019-03-29)
Contract award notice (2019-08-27) Contracting authority Name and addresses
Postal address: Station Road, Co. Kildare
Postal town: Newbridge
Object Scope of the procurement
Short description:
“This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines,...”
Short description
This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
Show more
Total value of the procurement (excluding VAT): EUR 408 000 💰
Description
Main site or place of performance: Cathal Brugha Barracks, Rathmines Dublin 6.
Description of the procurement:
“This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines,...”
Description of the procurement
This tender is for the provision of an in-house digitisation service for the military service pensions project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
The digitisation workflow comprises three (3) elements:
1) Preservation scanning: a major part of the work of the project is to ensure the preservation of material of enduring archival value. Every single item is digitised at 300dpi and uncompressed (TIF). the Project endeavours to minimise any intervention to the Preservation Masters to ensure archival integrity;
2) Surrogacy creation for online access. The master files are used to create watermarked surrogates (multipage PDF) for online access;
3) High level quality control
Show more Award criteria
Quality criterion (name): Merit and Quality of proposal
Quality criterion (weighting): 250
Quality criterion (name): Understanding of requirements and capacities to undertake the project
Price (weighting): 500
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 066-154706
Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Award of contract
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Contract Number: 1
Title: In-House Digitisation Service
Date of conclusion of the contract: 2019-07-31 📅
Information about tenders
Number of tenders received: 5
Name and address of the contractor
Name: Mallon Technology Ltd
Postal town: Cookstown, County Tyrone
Postal code: BT80 8NP
Country: United Kingdom 🇬🇧
Region: United Kingdom 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 408 000 💰
Source: OJS 2019/S 167-409083 (2019-08-27)