Collections Inventory Management Services for National Museum of Ireland

National Museum of Ireland

NMI have set out their collections inventory plan and are seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer will be required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required spectrum inventory level standard. To that end, NMI proposes to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements is included in the tender documents.

Deadline

The time limit for receipt of tenders was 2019-10-31. The procurement was published on 2019-09-30.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Kefron Ltd

Who?

• National Museum of Ireland

What?

• Business organisation services › Records management
• Library and archive services › Library services
• Library management services › Archiving services
• Museum services and preservation services of historical sites and buildings › Museum services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-09-30	Contract notice
2020-08-31	Contract award notice

Contract notice (2019-09-30)
Object
Scope of the procurement
Title: Archiving services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Archiving services 📦
Additional CPV: Library management services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Museum of Ireland
Postal address: Collins Barracks, Benburb Street
Postal town: Dublin 7
Contact
Internet address: https://www.museum.ie 🌏
E-mail: info@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=154623&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=154623&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-09-30 📅
Submission deadline: 2019-10-31 📅
Publication date: 2019-10-02 📅
Identifiers
Notice number: 2019/S 190-462231
OJ-S issue: 190
Additional information

Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 157989.

Object
Scope of the procurement
Estimated total value: 2 600 000 EUR 💰
Short description:

NMI have set out their collections inventory plan and are seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer will be required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required spectrum inventory level standard. To that end, NMI proposes to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services A detailed specification of requirements is included in the tender documents.

Estimated value excluding VAT: 2 600 000 EUR 💰
Duration: 48 months
Additional information:

Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 157989.

Place of performance
Main site or place of performance: Dublin

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As set out in the procurement documents.
Contract execution
Contract performance conditions: As set out in the procurement documents.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 1
Objective criteria for choosing the limited number of candidates:

As the subject matter of the framework is a Title III service within the meaning of Directive 2014/24/EU, NMI are employing a single stage procedure involving negotiation. NMI reserves the right to award contracts on foot of the original tender or to invite some or all tenderers into a clarification and/or negotiation round, solely at their discretion.

Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Marian Regan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=154623&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email: etenders@eu-supply.com or Tel: 353 (0) 212439277 (9.00 a.m.-17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:157989) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract/framework;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de-facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.

Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: Ireland
Source: OJS 2019/S 190-462231 (2019-09-30)

Contract award notice (2020-08-31)
Object
Scope of the procurement
Reference number: 157989
Short description:

NMI set out their collections inventory plan and sought specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer was required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required Spectrum inventory level standard. To that end, NMI proposed to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements was included in the tender documents.

Total value of the procurement: 2 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-08-31 📅
Publication date: 2020-09-04 📅
Identifiers
Notice number: 2020/S 172-415689
Refers to notice: 2019/S 190-462231
OJ-S issue: 172
Additional information

Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 157989

Object
Scope of the procurement
Short description:

NMI had set out their collections inventory plan and were seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer is required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required Spectrum inventory level standard. To that end, NMI proposed to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements is included in the tender documents.

Additional information:

Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 157989

Place of performance
Main site or place of performance: Dublin.

Procedure
Award criteria
Quality criterion (name): Understanding of the requirements and proposed service delivery methodology
Quality criterion (weighting): 35 %
Quality criterion (name): Technical merit of the team
Account management and service level agreement
Quality criterion (weighting): 10 %
Cost criterion (name): Cost
Cost criterion (weighting): 20 %

Award of contract
Date of contract conclusion: 2020-07-02 📅
Name: Kefron Ltd
Postal address: 53 Park West Road
Postal town: Dublin 12
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 2 600 000 EUR 💰
Information about tenders
Number of tenders received: 4
Source: OJS 2020/S 172-415689 (2020-08-31)

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