NMI have set out their collections inventory plan and are seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer will be required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required spectrum inventory level standard. To that end, NMI proposes to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements is included in the tender documents.
Deadline
The time limit for receipt of tenders was 2019-10-31.
The procurement was published on 2019-09-30.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Collections Inventory Management Services for National Museum of Ireland
Products/services: Archiving services📦
Short description:
“NMI have set out their collections inventory plan and are seeking specialist collection inventory management services to support their work in completion of...”
Short description
NMI have set out their collections inventory plan and are seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer will be required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required spectrum inventory level standard. To that end, NMI proposes to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements is included in the tender documents.
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Estimated value excluding VAT: EUR 2 600 000 💰
NMI have set out their collections inventory plan and are seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer will be required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required spectrum inventory level standard. To that end, NMI proposes to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services A detailed specification of requirements is included in the tender documents.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 2 600 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 1
Objective criteria for choosing the limited number of candidates:
“As the subject matter of the framework is a Title III service within the meaning of Directive 2014/24/EU, NMI are employing a single stage procedure...”
Objective criteria for choosing the limited number of candidates
As the subject matter of the framework is a Title III service within the meaning of Directive 2014/24/EU, NMI are employing a single stage procedure involving negotiation. NMI reserves the right to award contracts on foot of the original tender or to invite some or all tenderers into a clarification and/or negotiation round, solely at their discretion.
Show more Description
Additional information:
“Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from...”
Additional information
Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 157989.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: As set out in the procurement documents.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: As set out in the procurement documents.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-10-31
17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email: etenders@eu-supply.com or Tel: 353 (0) 212439277 (9.00 a.m.-17.30 p.m. GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:157989) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;
5) This is the sole call for competition for this contract/framework;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de-facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie📧
URL: http://www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.” Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Source: OJS 2019/S 190-462231 (2019-09-30)
Contract award notice (2020-08-31) Object Scope of the procurement
Title: Collections Inventory Management Services for National Museum of Ireland
157989
Short description:
“NMI set out their collections inventory plan and sought specialist collection inventory management services to support their work in completion of the...”
Short description
NMI set out their collections inventory plan and sought specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer was required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required Spectrum inventory level standard. To that end, NMI proposed to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements was included in the tender documents.
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Total value of the procurement (excluding VAT): EUR 2 600 000 💰
Description
Main site or place of performance: Dublin.
Description of the procurement:
“NMI had set out their collections inventory plan and were seeking specialist collection inventory management services to support their work in completion of...”
Description of the procurement
NMI had set out their collections inventory plan and were seeking specialist collection inventory management services to support their work in completion of the collection inventories. The successful tenderer is required to carry out a physical inventory check (including stabilisation, where required), input acquisition register details and update the NMI digital records accordingly to bring all records up to the required Spectrum inventory level standard. To that end, NMI proposed to engage in a competitive process for the establishment of a single-party framework agreement for collection inventory management services. A detailed specification of requirements is included in the tender documents.
Show more Award criteria
Quality criterion (name): Understanding of the requirements and proposed service delivery methodology
Quality criterion (weighting): 35 %
Quality criterion (name): Technical merit of the team
Quality criterion (name): Account management and service level agreement
Quality criterion (weighting): 10 %
Cost criterion (name): Cost
Cost criterion (weighting): 20 %
Description
Additional information:
“Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from...”
Additional information
Please consult the associated documentation, which contains full information regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 157989
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 190-462231
Award of contract
1️⃣
Contract Number: 1
Title: Collections Inventory Management Services for National Museum of Ireland
Date of conclusion of the contract: 2020-07-02 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Kefron Ltd
Postal address: 53 Park West Road
Postal town: Dublin 12
Country: Ireland 🇮🇪
Region: Dublin🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 600 000 💰
Source: OJS 2020/S 172-415689 (2020-08-31)