Single Party Framework Agreement for the provision of a Committee Meetings Management System

Dublin City Council

Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings The meeting management software will be required to facilitate the organising of meetings, including, but not limited to, those listed below, and the sharing of confidential documents in a secure manner. An initial contract will be awarded for a period of Three [3] years with an option to extend for a period of up to 12 months with a maximum of two such extensions. The Contracting Authority reserves the right at its sole discretion to extend the contract, subject to satisfactory annual performance, budget availability and ongoing business needs. It is envisaged that maximum spend under this framework agreement will not exceed Three hundred Thousand Euro (€300,000) excluding VAT For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 2148722

Deadline

The time limit for receipt of tenders was 2023-09-05. The procurement was published on 2023-07-26.

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2023-07-26	Contract notice
2023-08-22	Additional information

Contract notice (2023-07-26)
Object
Scope of the procurement
Title: Software package and information systems
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: D08 RF3F
Postal town: Dublin
Contact
Internet address: https://www.etenders.gov.ie 🌏
E-mail: joanna.travers@dublincity.ie 📧
URL for documents: https://www.etenders.gov.ie 🌏
URL for participation: https://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2023-07-26 📅
Submission deadline: 2023-09-05 📅
Publication date: 2023-07-31 📅
Identifiers
Notice number: 2023/S 145-464807
OJ-S issue: 145
Additional information

Please consult the procurement documents, which contain full instructions regarding the submission of tenders and are available to download from www.etenders.gov.ie using Resource ID 2148772

Object
Scope of the procurement
Estimated total value: 300 000 EUR 💰
Estimated value excluding VAT: 300 000 EUR 💰
Duration: 36 months
Description of options:

Initial contract will be awarded for a period of three years with an option to extend for up to 12 months with a maximum two such extensions at the sole discretion of Dublin City Council

Additional information:

Please consult the procurement documents, which contain full instructions regarding the submission of tenders and are available to download from www.etenders.gov.ie using Resource ID 2148772

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in the procurement documents available to download from www.etenders.gov.ie using resource ID 2148722

Contract execution
Contract performance conditions:

As stated in the procurement documents available to download from www.etenders.gov.ie using resource ID 2148722

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2023-09-05 📅
Tender opening time: 12:30
Place: The date and time of opening tenderers may change at Dublin City Council’s. discretion.

Contracting authority
Contact
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie 🌏

Reference
Additional information

1. Suppliers must register their interest on the Irish Government procurement. opportunities portal www.etenders.gov.ie in order to be included on the mailing. list for clarifications.. 2. Please note that all information relating to attachments, including clarifications. and changes, will be published on www.etenders.gov.ie only. Registration is free. of charge. DCC will not accept responsibility for information relayed (or not. relayed) via third parties.. 3. Submission information:.  Submissions must be sent via the eTenders website (CfT ID: 2148722), online. tender facility ONLY..  Tenders submitted by any other means (including but not limited to by email,. fax, post or hand delivery) will NOT be accepted.  Please note that the eTenders electronic tender facility closes at the stated. date and time precisely. It is the responsibility of Applicants / Tenderers to. use the tender facility correctly, which includes taking responsibility for the. safe and timely delivery of the tender..  Please ensure that you allow adequate time for uploading your. documentation..  Should you experience difficulty when uploading documents or have any. queries regarding the tender submission, please contact eTenders directly. via phone +353 818001459. Email irish-eproc-helpdesk@eurodyn.com or select ‘Contact Us’ on the home. page..  The Contracting Authority will not be responsible if an economic operator. fails to upload their documentation or if the uploaded file(s) is/are corrupted. and cannot be read by Dublin City Council..  In order to facilitate assessment, Applicants / Tenderers are kindly requested. to submit a single attachment inclusive of the completed questionnaire(s)/. tender(s) and all related appendices.. In order to download all documents associated with a particular Call for. Tender, Economic Operators must express an interest in the Call for Tender. by associating a user from your organisation with the CfT.. 4. Economic Operators should note the following when making their submission:.  In order to submit a document to the electronic tender facility you must first. accept the agreement for a Call for Tender and confirm the validity of your. user details..  This will launch the online Tender Preparation Tool where you can create. your tender online and prepare your tender response for submission..  There is a maximum upload limit of 100MB per tender submission..  After submitting a response, the response may be modified and re-submitted. as many times as may be necessary until the CfT deadline has expired..  The ‘Submit’ button will be disabled automatically upon the expiration of the. response deadline.. 5. All queries must be submitted through the messaging facility on. www.etenders.gov.ie. Resource ID: 2148722, and must be in question format.. Responses will be circulated to those that have registered an interest in this. notice on www.etenders.gov.ie. The details of the party making the query will not. be disclosed when circulating the response. All queries must be submitted by 12. noon (Irish time) 16th August 2023 to enable issue of responses to all interested. parties.. 6. Refer to document 'Additional Information’ available to download from. www.etenders.gov.ie using Resource ID 2148772 for further information..

Additional information

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines: Please consult a legal advisor
Service from which information about the review procedure may be obtained
Name: Please consult a legal advisor
Postal town: dublin
Source: OJS 2023/S 145-464807 (2023-07-26)

Additional information (2023-08-22)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Programming services of application software 📦

Reference
Dates
Date dispatched: 2023-08-22 📅
Submission deadline: 2023-09-19 📅
Publication date: 2023-08-25 📅
Identifiers
Notice number: 2023/S 163-514137
Refers to notice: 2023/S 145-464807
OJ-S issue: 163
Source: OJS 2023/S 163-514137 (2023-08-22)

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