Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings The meeting management software will be required to facilitate the organising of meetings, including, but not limited to, those listed below, and the sharing of confidential documents in a secure manner. An initial contract will be awarded for a period of Three [3] years with an option to extend for a period of up to 12 months with a maximum of two such extensions. The Contracting Authority reserves the right at its sole discretion to extend the contract, subject to satisfactory annual performance, budget availability and ongoing business needs. It is envisaged that maximum spend under this framework agreement will not exceed Three hundred Thousand Euro (โฌ300,000) excluding VAT For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 2148722
Deadline
The time limit for receipt of tenders was 2023-09-05.
The procurement was published on 2023-07-26.
Object Scope of the procurement
Title:
โSingle Party Framework Agreement for the provision of a Committee Meetings Management Systemโ
Products/services: Software package and information systems๐ฆ
Short description:
โSingle-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud...โ
Short description
Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings The meeting management software will be required to facilitate the organising of meetings, including, but not limited to, those listed below, and the sharing of confidential documents in a secure manner. An initial contract will be awarded for a period of Three [3] years with an option to extend for a period of up to 12 months with a maximum of two such extensions. The Contracting Authority reserves the right at its sole discretion to extend the contract, subject to satisfactory annual performance, budget availability and ongoing business needs. It is envisaged that maximum spend under this framework agreement will not exceed Three hundred Thousand Euro (โฌ300,000) excluding VAT For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 2148722
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Estimated value excluding VAT: EUR 300 000 ๐ฐ
Single-Operator Framework Agreement for the Provision of a Committee Meetings Management System. Dublin City Council is seeking an externally hosted, cloud based software application, with multi-factor authentication, for the provision of a Committee Meetings Management System to manage Agendas, Reports, Council Questions and Motions required for Council and Committee Meetings The meeting management software will be required to facilitate the organising of meetings, including, but not limited to, those listed below, and the sharing of confidential documents in a secure manner. An initial contract will be awarded for a period of Three [3] years with an option to extend for a period of up to 12 months with a maximum of two such extensions. The Contracting Authority reserves the right at its sole discretion to extend the contract, subject to satisfactory annual performance, budget availability and ongoing business needs. It is envisaged that maximum spend under this framework agreement will not exceed Three hundred Thousand Euro (โฌ300,000) excluding VAT For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 2148722
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 300 000 ๐ฐ
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Information about options
Options โ
Description of options:
โInitial contract will be awarded for a period of three years with an option to extend for up to 12 months with a maximum two such extensions at the sole...โ
Description of options
Initial contract will be awarded for a period of three years with an option to extend for up to 12 months with a maximum two such extensions at the sole discretion of Dublin City Council
Show more Description
Additional information:
โPlease consult the procurement documents, which contain full instructions regarding the submission of tenders and are available to download from...โ
Additional information
Please consult the procurement documents, which contain full instructions regarding the submission of tenders and are available to download from www.etenders.gov.ie using Resource ID 2148772
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
โAs stated in the procurement documents available to download from www.etenders.gov.ie using resource ID 2148722โ Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
โAs stated in the procurement documents available to download from www.etenders.gov.ie using resource ID 2148722โ
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-09-05
12:00 ๐
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Languages in which tenders or requests to participate may be submitted: Irish ๐ฃ๏ธ
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-09-05
12:30 ๐
Conditions for opening of tenders (place):
โThe date and time of opening tenderers may change at Dublin City Councilโs. discretion.โ
Complementary information Additional information
โ1. Suppliers must register their interest on the Irish Government procurement. opportunities portal www.etenders.gov.ie in order to be included on the...โ
1. Suppliers must register their interest on the Irish Government procurement. opportunities portal www.etenders.gov.ie in order to be included on the mailing. list for clarifications.. 2. Please note that all information relating to attachments, including clarifications. and changes, will be published on www.etenders.gov.ie only. Registration is free. of charge. DCC will not accept responsibility for information relayed (or not. relayed) via third parties.. 3. Submission information:. ๏ท Submissions must be sent via the eTenders website (CfT ID: 2148722), online. tender facility ONLY.. ๏ท Tenders submitted by any other means (including but not limited to by email,. fax, post or hand delivery) will NOT be accepted. ๏ท Please note that the eTenders electronic tender facility closes at the stated. date and time precisely. It is the responsibility of Applicants / Tenderers to. use the tender facility correctly, which includes taking responsibility for the. safe and timely delivery of the tender.. ๏ท Please ensure that you allow adequate time for uploading your. documentation.. ๏ท Should you experience difficulty when uploading documents or have any. queries regarding the tender submission, please contact eTenders directly. via phone +353 818001459. Email irish-eproc-helpdesk@eurodyn.com or select โContact Usโ on the home. page.. ๏ท The Contracting Authority will not be responsible if an economic operator. fails to upload their documentation or if the uploaded file(s) is/are corrupted. and cannot be read by Dublin City Council.. ๏ท In order to facilitate assessment, Applicants / Tenderers are kindly requested. to submit a single attachment inclusive of the completed questionnaire(s)/. tender(s) and all related appendices.. In order to download all documents associated with a particular Call for. Tender, Economic Operators must express an interest in the Call for Tender. by associating a user from your organisation with the CfT.. 4. Economic Operators should note the following when making their submission:. ๏ท In order to submit a document to the electronic tender facility you must first. accept the agreement for a Call for Tender and confirm the validity of your. user details.. ๏ท This will launch the online Tender Preparation Tool where you can create. your tender online and prepare your tender response for submission.. ๏ท There is a maximum upload limit of 100MB per tender submission.. ๏ท After submitting a response, the response may be modified and re-submitted. as many times as may be necessary until the CfT deadline has expired.. ๏ท The โSubmitโ button will be disabled automatically upon the expiration of the. response deadline.. 5. All queries must be submitted through the messaging facility on. www.etenders.gov.ie. Resource ID: 2148722, and must be in question format.. Responses will be circulated to those that have registered an interest in this. notice on www.etenders.gov.ie. The details of the party making the query will not. be disclosed when circulating the response. All queries must be submitted by 12. noon (Irish time) 16th August 2023 to enable issue of responses to all interested. parties.. 6. Refer to document 'Additional Informationโ available to download from. www.etenders.gov.ie using Resource ID 2148772 for further information..
Show more Review body
Name: High Court
Postal town: Dublin
Country: Ireland ๐ฎ๐ช Review procedure
Precise information on deadline(s) for review procedures: Please consult a legal advisor
Service from which information about the review procedure may be obtained
Name: Please consult a legal advisor
Postal town: dublin
Country: Ireland ๐ฎ๐ช
Source: OJS 2023/S 145-464807 (2023-07-26)
Additional information (2023-08-22)
Complementary information Original notice reference
Notice number in the OJ S: 2023/S 145-464807
Changes Text to be corrected in the original notice
Section number: IV.2.2)
Old value
Date: 2023-09-05 ๐
Time: 12:00
New value
Date: 2023-09-19 ๐
Time: 12:00
Text to be corrected in the original notice
Section number: IV.2.7)
Old value
Date: 2023-09-05 ๐
Time: 12:30
New value
Date: 2023-09-19 ๐
Time: 12:30
Source: OJS 2023/S 163-514137 (2023-08-22)