Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Linda Byrne, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. lmb@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of systems analysis, programming, support and development services for internal information systems. Type of contract and location of works, place of delivery or of performance: Services. Service category No 7. at the Foundation's premises in Dublin, Ireland and/or at the premises of the contractor where appropriate. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: 48 months. Estimated total value of purchases for the entire duration of the framework agreement: EUR 200 000, excluding VAT. Short description of the contract or purchase(s): The Foundation requires a service contract to assist it in the requirement analysis, development, implementation, roll-out and maintenance of newly-developed internal information systems as well as support for existing developed systems. These information systems will be used to underpin and support the operational business processes of the Foundation, and will provide the necessary management information pertinent to these processes. Common procurement vocabulary (CPV): 72240000, 72200000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Provision of systems analysis, programming, support and development services for internal information systems. Work under this contract will typically involve: — assist with the analysis of existing systems (electronic or manual), — assist the Foundation to specify its overall workflow, data flow and information requirements for the envisaged information system (taking into account interfaces with other information systems), — develop the information system according to the agreed requirement specification, — assist the Foundation to deploy the information system on the Foundation’s internal ICT infrastructure (network), — assist the Foundation with technical support and end-user training related to the developed systems, — provide support and maintenance services for the deployed information system: approximately EUR 200 000 (including travel costs) in total over a 4-year period is available i.e. approximately EUR 50 000 annually. Estimated value, excluding VAT: EUR 200 000. Duration of the contract or time-limit for completion: 48 months from the award of the contract. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Refer to the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: refer to the tender specifications. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: evidence of the financial and economic standing of the company must be provided by the following: a) statement from the tenderer’s bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets, or summaries thereof, for at least the past 3 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the candidate is established; c) statements of total turnover, and turnover related to providing similar services, realised over a period which does not exceed the past 3 financial years. Total turnover should equal at least EUR 150 000 per annum. Turnover for similar services should equal at least EUR 100 000 per annum. Information and formalities necessary for evaluating if requirements are met: Technical capacity — means of proof required: a) organisational ability of the company as evidenced by: — description of its structure (available manpower, managerial staff, contractor’s premises; locations and numbers), — quality management (quality system, certifications: e.g. evidence of ISO 9001 certification or equivalent, conformity to standards); b) technical ability of the company as evidenced by: — a minimum of 3 relevant references for similar development projects accomplished during the last 5 years listing size of project, dates and including contact details for follow-up. At least 1 development project in a public sector organisation and development projects in at least 2 EU Member States are required; c) technical and managerial qualifications of the staff proposed as evidenced by: — curricula vitae of the personnel responsible for providing the services, with particular reference to their professional qualifications and their experience (the use of the CV model forms provided with the standard reply form in the tender information pack is required). Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. quality of proposed implementation technologies; weighting: 50; 2. evidence of good project management procedures; weighting: 30; 3. quality and appropriateness of proposed software engineering and development methodologies and practises; weighting: 20; Further details regarding the award criteria are referred to in the tender specifications. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/0304/01. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 29.4.2008 (17:00). Time-limit for receipt of tenders or requests to participate: 5.5.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: 9 months from the date stated for receipt of tenders. Persons authorised to be present at the opening of tenders: yes. Tenders will be opened at the offices of the European Foundation, room number LH13. 1 representative per tenderer may be present at the opening as an observer. Please advise Mr Matias Linder in advance if you intend to be present. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: parties interested in participating in the tender procedure can access the tender information pack at: http://www.eurofound.europa.eu/about/tenders/index.htm or obtain it from the Foundation. Requests — which should specify if an electronic or hard copy of the pack is to be dispatched — must be posted, faxed ((353-1) 282 64 56/42 09) or e-mailed (lmb@eurofound.europa.eu) to Ms Linda Byrne, mentioning your complete contact details (name, address, telephone, facsimile, e-mail). tenders must be submitted in triplicate (1 marked 'Original' — unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender no. (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. if self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc., and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. CFI.registry@curia.europa.eu. http://curia.europa.eu. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.europa.eu. http://www.euro-ombudsman.europa.eu VI.4.2) Lodging of appeals: Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge. A complaint to the European Ombudsman will neither suspend this period nor open a new period for lodging appeals. Date of dispatch of this notice: 14.3.2008.
Deadline
The time limit for receipt of tenders was 2008-05-05.
The procurement was published on 2008-03-26.
Contract notice (2008-03-14) Object Scope of the procurement
Title: Provision of systems analysis, programming, support and development services for internal information systems
Full text:
“Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and...”
Full text
Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Linda Byrne, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. lmb@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of systems analysis, programming, support and development services for internal information systems. Type of contract and location of works, place of delivery or of performance: Services. Service category No 7. at the Foundation's premises in Dublin, Ireland and/or at the premises of the contractor where appropriate. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: 48 months. Estimated total value of purchases for the entire duration of the framework agreement: EUR 200 000, excluding VAT. Short description of the contract or purchase(s): The Foundation requires a service contract to assist it in the requirement analysis, development, implementation, roll-out and maintenance of newly-developed internal information systems as well as support for existing developed systems. These information systems will be used to underpin and support the operational business processes of the Foundation, and will provide the necessary management information pertinent to these processes. Common procurement vocabulary (CPV): 72240000, 72200000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Provision of systems analysis, programming, support and development services for internal information systems. Work under this contract will typically involve: — assist with the analysis of existing systems (electronic or manual), — assist the Foundation to specify its overall workflow, data flow and information requirements for the envisaged information system (taking into account interfaces with other information systems), — develop the information system according to the agreed requirement specification, — assist the Foundation to deploy the information system on the Foundation’s internal ICT infrastructure (network), — assist the Foundation with technical support and end-user training related to the developed systems, — provide support and maintenance services for the deployed information system: approximately EUR 200 000 (including travel costs) in total over a 4-year period is available i.e. approximately EUR 50 000 annually. Estimated value, excluding VAT: EUR 200 000. Duration of the contract or time-limit for completion: 48 months from the award of the contract. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Refer to the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: refer to the tender specifications. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: evidence of the financial and economic standing of the company must be provided by the following: a) statement from the tenderer’s bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets, or summaries thereof, for at least the past 3 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the candidate is established; c) statements of total turnover, and turnover related to providing similar services, realised over a period which does not exceed the past 3 financial years. Total turnover should equal at least EUR 150 000 per annum. Turnover for similar services should equal at least EUR 100 000 per annum. Information and formalities necessary for evaluating if requirements are met: Technical capacity — means of proof required: a) organisational ability of the company as evidenced by: — description of its structure (available manpower, managerial staff, contractor’s premises; locations and numbers), — quality management (quality system, certifications: e.g. evidence of ISO 9001 certification or equivalent, conformity to standards); b) technical ability of the company as evidenced by: — a minimum of 3 relevant references for similar development projects accomplished during the last 5 years listing size of project, dates and including contact details for follow-up. At least 1 development project in a public sector organisation and development projects in at least 2 EU Member States are required; c) technical and managerial qualifications of the staff proposed as evidenced by: — curricula vitae of the personnel responsible for providing the services, with particular reference to their professional qualifications and their experience (the use of the CV model forms provided with the standard reply form in the tender information pack is required). Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. quality of proposed implementation technologies; weighting: 50; 2. evidence of good project management procedures; weighting: 30; 3. quality and appropriateness of proposed software engineering and development methodologies and practises; weighting: 20; Further details regarding the award criteria are referred to in the tender specifications. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/0304/01. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 29.4.2008 (17:00). Time-limit for receipt of tenders or requests to participate: 5.5.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: 9 months from the date stated for receipt of tenders. Persons authorised to be present at the opening of tenders: yes. Tenders will be opened at the offices of the European Foundation, room number LH13. 1 representative per tenderer may be present at the opening as an observer. Please advise Mr Matias Linder in advance if you intend to be present. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: parties interested in participating in the tender procedure can access the tender information pack at: http://www.eurofound.europa.eu/about/tenders/index.htm or obtain it from the Foundation. Requests — which should specify if an electronic or hard copy of the pack is to be dispatched — must be posted, faxed ((353-1) 282 64 56/42 09) or e-mailed (lmb@eurofound.europa.eu) to Ms Linda Byrne, mentioning your complete contact details (name, address, telephone, facsimile, e-mail). tenders must be submitted in triplicate (1 marked 'Original' — unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender no. (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. if self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc., and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. CFI.registry@curia.europa.eu. http://curia.europa.eu. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.europa.eu. http://www.euro-ombudsman.europa.eu VI.4.2) Lodging of appeals: Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge. A complaint to the European Ombudsman will neither suspend this period nor open a new period for lodging appeals. Date of dispatch of this notice: 14.3.2008.
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ie021 🏙️ Notice metadata
Document type: Contract notice
Nature of contract: Service contract
Regulation: European Institution/Agency or International Organisation
Original language: English 🗣️
Procedure
Procedure type: Open procedure
Award criteria
The most economic tender
Type of bid: Global tender
Awarding authority type: European Institution/Agency or International Organisation
Contracting authority Identity
Awarding authority name: European Foundation for the Improvement of Living and Working Conditions
Country: Ireland 🇮🇪 Contact
Internet address: lmb@eurofound.europa.eu📧
Reference Dates
Publication date: 2008-03-26 📅
Date received: 2008-03-14 📅
Date dispatched: 2008-03-14 📅
Submission deadline: 2008-05-05 📅
Date for dispatch of contract documents: 2008-04-29 📅
Identifiers
Notice number (legacy): 79219-2008
OJ-S issue: 59/2008