ID 4750429 SEUPB - Maintenance, Hosting and Support for Jems Electronic Monitoring System

Department of Finance

The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full-service managed support portal for the delivery of the PEACEPLUS Programme. The contract will commence upon contract award for an initial period of 5 years.

Deadline

The time limit for receipt of tenders was 2023-09-22. The procurement was published on 2023-08-22.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Get Swarms Limited

Who?

• Department of Finance

What?

Where?

• United Kingdom › Northern Ireland
• Éire/Ireland › Ireland

Procurement history

Date	Document
2023-08-22	Contract notice
2023-08-25	Additional information
2023-10-23	Contract award notice

Contract notice (2023-08-22)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: 4750429
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software programming and consultancy services 📦
Place of performance
NUTS region: Northern Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Department of Finance
Postal address: M:Tek Building II
Postal code: H18 YH59
Postal town: Monaghan
Contact
Internet address: https://etendersni.gov.uk/epps 🌏
E-mail: strategicdelivery.cpd@finance-ni.gov.uk 📧
URL for documents: https://etendersni.gov.uk/epps 🌏

Reference
Dates
Date dispatched: 2023-08-22 📅
Submission deadline: 2023-09-22 📅
Publication date: 2023-08-25 📅
Identifiers
Notice number: 2023/S 163-516787
OJ-S issue: 163
Additional information

The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract, however, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses. incurred by them. or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or. all of them. The successful contractor’s performance on the contract will be regularly monitored Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a. Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by. Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months. from the date of issue of the Notice..

Additional information

The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract, however, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses.

incurred by them. or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an

Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or. all of them. The successful contractor’s performance on the contract will be regularly monitored Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a. Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement

competitions being undertaken by. Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months. from the date of issue of the Notice..

Object
Scope of the procurement
Estimated total value: 4 000 000 GBP 💰
Short description:

The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full service managed support portal for the delivery of the PEACEPLUS Programme. The contract will commence upon contract award for an initial period of 5 years.

Estimated value excluding VAT: 4 000 000 GBP 💰
Duration: 60 months
Description of options:

There will be 2 optional extension periods of any period up to, and including, 24 months each, subject to budgetary approval and satisfactory performance.

incurred by them. or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an

Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or. all of them. The successful contractor’s performance on the contract will be regularly monitored Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a. Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement

competitions being undertaken by. Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months. from the date of issue of the Notice..

Complementary information
Review body
Name: High Court of Justice in Northern Ireland, Royal Courts of Justice
Postal town: Belfast
Country: United Kingdom 🇬🇧
Information about review deadlines:

The Contracting Authority will comply with the requirements of the Public Contracts Regulations 2015 (as

amended) and, where applicable, will incorporate a minimum 10 calendar day standstill period at the

point information on the award of the contract is communicated to all Economic Operators.

Source: OJS 2023/S 163-516787 (2023-08-22)

Additional information (2023-08-25)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Computer-related services 📦

Contracting authority
Identity
Country: United Kingdom 🇬🇧
Awarding authority name: The Special EU Programmes Body
Postal address: 7th Floor, The Clarence West Building, 2 Clarence St W
Postal code: BT2 7GP
Postal town: Belfast

Reference
Dates
Date dispatched: 2023-08-25 📅
Submission deadline: 2023-09-25 📅
Publication date: 2023-08-30 📅
Identifiers
Notice number: 2023/S 166-523209
Refers to notice: 2023/S 163-516787
OJ-S issue: 166
Source: OJS 2023/S 166-523209 (2023-08-25)

Contract award notice (2023-10-23)
Object
Scope of the procurement
Total value of the procurement: 4 000 000 GBP 💰
Notice metadata
Document type: Contract award notice
Regulation: Not specified
Common procurement vocabulary (CPV)
Additional CPV: IT services: consulting, software development, Internet and support 📦

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: strategicdelivery.cpd@finance-ni.gov.uk 📧

Reference
Dates
Date dispatched: 2023-10-23 📅
Publication date: 2023-10-27 📅
Identifiers
Notice number: 2023/S 208-655403
OJ-S issue: 208
Additional information

The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to. reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this. occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination. of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of.. Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published. on the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be. required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in. the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement

Object
Scope of the procurement
Short description:

The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full service managed support portal for the delivery of the PEACEPLUS Programme.

Name of EU-financed project or programme: A new European Union funded programme “PEACEPLUS” has been designed to support peace and prosperity across Northern Ireland and the border counties of Ireland, building upon the work of the previous PEACE and INTERREG Programmes. The design reflects the importance of peace-building activity, but also the importance of actions that will contribute positively to the economy, building prosperity.

Procedure
Award criteria
Quality criterion (name): MR1 Compliance with the Specification in Full
Quality criterion (weighting): 0
Quality criterion (name): AC1 Implementation Planning
Quality criterion (weighting): 12.6
Quality criterion (name): AC2 Support Portal and Helpline
AC3 Key Personnel Experience
AC4 Support and Maintenance
Quality criterion (weighting): 12
Quality criterion (name): AC5 Social Value
Quality criterion (weighting): 17
Price (weighting): 40

Award of contract
Date of contract conclusion: 2023-10-23 📅
Name: Get Swarms Limited
Postal address: 20-22 Wenlock Road
Postal town: London
Postal code: N1 7GU
Country: United Kingdom 🇬🇧
Phone: +44 8452260125 📞
E-mail: amit.jain@digitaltransformationnetworks.com 📧
Country: Northern Ireland 🏙️
Internet address: https://etendersni.gov.uk/epps 🌏
Total value of the procurement: 4 000 000 GBP 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information

The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering.

on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach.

satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to.

reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this.

occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination.

of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of..

Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published.

on the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be.

required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in.

the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement

Complementary information
Review body
Name: The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Information about review deadlines: CPD complied with the Public Contracts Regulations 2015.
Source: OJS 2023/S 208-655403 (2023-10-23)

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