The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full-service managed support portal for the delivery of the PEACEPLUS Programme. The contract will commence upon contract award for an initial period of 5 years.
Deadline
The time limit for receipt of tenders was 2023-09-22.
The procurement was published on 2023-08-22.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Contract notice (2023-08-22) Contracting authority Name and addresses
Name: Department of Finance
Postal address: M:Tek Building II
Postal town: Monaghan
Postal code: H18 YH59
Country: Ireland 🇮🇪
E-mail: strategicdelivery.cpd@finance-ni.gov.uk📧
Region: Ireland🏙️
URL: https://etendersni.gov.uk/epps🌏 Information about joint procurement
The contract is awarded by a central purchasing body
Communication
Documents URL: https://etendersni.gov.uk/epps🌏
Object Scope of the procurement
Title:
“ID 4750429 SEUPB - Maintenance, Hosting and Support for Jems Electronic Monitoring System
4750429”
Products/services: IT services: consulting, software development, Internet and support📦
Short description:
“The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the...”
Short description
The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full-service managed support portal for the delivery of the PEACEPLUS Programme. The contract will commence upon contract award for an initial period of 5 years.
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Estimated value excluding VAT: GBP 4 000 000 💰
The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full service managed support portal for the delivery of the PEACEPLUS Programme. The contract will commence upon contract award for an initial period of 5 years.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: GBP 4 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Information about options
Options ✅
Description of options:
“There will be 2 optional extension periods of any period up to, and including, 24 months each, subject to budgetary approval and satisfactory performance.” Scope of the procurement
Information about European Union funds:
“A new European Union funded programme “PEACEPLUS” has been designed to support peace and prosperityacross Northern Ireland and the border counties of...”
Information about European Union funds
A new European Union funded programme “PEACEPLUS” has been designed to support peace and prosperityacross Northern Ireland and the border counties of Ireland, building upon the work of the previous PEACE andINTERREG Programmes. The design reflects the importance of peace-building activity, but also the importanceof actions that will contribute positively to the economy, building prosperity
Legal, economic, financial and technical information Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-09-22
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2023-09-22
15:30 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅ Additional information
“The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract, however, neither CPD...”
The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract, however, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses.
incurred by them. or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an
Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or. all of them. The successful contractor’s performance on the contract will be regularly monitored Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a. Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement
competitions being undertaken by. Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months. from the date of issue of the Notice..
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Name: High Court of Justice in Northern Ireland, Royal Courts of Justice
Postal town: Belfast
Country: United Kingdom 🇬🇧 Review procedure
Precise information on deadline(s) for review procedures:
“The Contracting Authority will comply with the requirements of the Public Contracts Regulations 2015 (as
amended) and, where applicable, will incorporate a...”
Precise information on deadline(s) for review procedures
The Contracting Authority will comply with the requirements of the Public Contracts Regulations 2015 (as
amended) and, where applicable, will incorporate a minimum 10 calendar day standstill period at the
point information on the award of the contract is communicated to all Economic Operators.
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Source: OJS 2023/S 163-516787 (2023-08-22)
Additional information (2023-08-25) Contracting authority Name and addresses
Name: The Special EU Programmes Body
Postal address: 7th Floor, The Clarence West Building, 2 Clarence St W
Postal town: Belfast
Postal code: BT2 7GP
Country: United Kingdom 🇬🇧
Region: Northern Ireland 🏙️
Complementary information Original notice reference
Notice number in the OJ S: 2023/S 163-516787
Changes Text to be corrected in the original notice
Section number: IV.2.2
Old value
Date: 2023-09-22 📅
Time: 15:00
New value
Date: 2023-09-25 📅
Time: 15:00
Text to be corrected in the original notice
Section number: IV.2.7
Old value
Date: 2023-09-22 📅
Time: 15:30
New value
Date: 2023-09-25 📅
Time: 15:30
Text to be corrected in the original notice
Section number: I.1
Old value
Text:
“Official Name: Department of Finance
Postal address: M:Tek Building II
Town: Monaghan
NUTS code: IE0 Ireland
Postal code: H18 YH59” New value
Text:
“Official Name: The Special EU Programmes Body
Postal address: 7th Floor, The Clarence West Building, 2 Clarence St W
Town: Belfast
NUTS code: UKN United...”
Text
Official Name: The Special EU Programmes Body
Postal address: 7th Floor, The Clarence West Building, 2 Clarence St W
Town: Belfast
NUTS code: UKN United Kingdom
Postal code: BT2 7GP
Show more
Source: OJS 2023/S 166-523209 (2023-08-25)
Object Scope of the procurement
Title:
“ID 4750429 SEUPB - Maintenance, Hosting and Support for Jems Electronic Monitoring System”
Total value of the procurement (excluding VAT): GBP 4 000 000 💰
Description
Additional products/services: IT services: consulting, software development, Internet and support📦
Description of the procurement:
“The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the...”
Description of the procurement
The Special EU Programmes Body (SEUPB) is seeking to appoint a Contractor to provide hosting, full support, and customisation services in relation to the Jems Electronic Monitoring System along with the provision of a full service managed support portal for the delivery of the PEACEPLUS Programme.
Show more Award criteria
Quality criterion (name): MR1 Compliance with the Specification in Full
Quality criterion (weighting): 0
Quality criterion (name): AC1 Implementation Planning
Quality criterion (weighting): 12.6
Quality criterion (name): AC2 Support Portal and Helpline
Quality criterion (name): AC3 Key Personnel Experience
Quality criterion (name): AC4 Support and Maintenance
Quality criterion (weighting): 12
Quality criterion (name): AC5 Social Value
Quality criterion (weighting): 17
Price (weighting): 40
Scope of the procurement
Information about European Union funds:
“A new European Union funded programme “PEACEPLUS” has been designed to support peace and prosperity across Northern Ireland and the border counties of...”
Information about European Union funds
A new European Union funded programme “PEACEPLUS” has been designed to support peace and prosperity across Northern Ireland and the border counties of Ireland, building upon the work of the previous PEACE and INTERREG Programmes. The design reflects the importance of peace-building activity, but also the importance of actions that will contribute positively to the economy, building prosperity.
Procedure Administrative information
Previous publication concerning this procedure: 2023/S 163-516787
Award of contract
1️⃣
Date of conclusion of the contract: 2023-10-23 📅
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: Get Swarms Limited
Postal address: 20-22 Wenlock Road
Postal town: London
Postal code: N1 7GU
Country: United Kingdom 🇬🇧
Phone: +44 8452260125📞
E-mail: amit.jain@digitaltransformationnetworks.com📧
Region: Northern Ireland 🏙️
URL: https://etendersni.gov.uk/epps🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: GBP 4 000 000 💰
Total value of the contract/lot: GBP 4 000 000 💰
Complementary information Additional information
“The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering.
on contract...”
The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering.
on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach.
satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to.
reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this.
occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination.
of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of..
Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published.
on the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be.
required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in.
the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement
Show more Review body
Name:
“The UK does not have any such bodies with responsibility for appeal/mediation procedures.” Review procedure
Precise information on deadline(s) for review procedures: CPD complied with the Public Contracts Regulations 2015.
Source: OJS 2023/S 208-655403 (2023-10-23)