Request for Tenders for the Provision of Online Sports and Recreational Facility Management System Including Facility Allocation Capabilities, Facility Booking Capabilities and All Associated Services
Galway City Council
Galway City Council are seeking a reliable and experienced supplier to provide a comprehensive Online Sports and Recreational Facility Management System to support the management of allocations, bookings and payment processing for a wide range of recreational and sports facilities/ venues across multiple locations throughout the city. The system must offer: 1. Robust online platforms capable of managing recurring venue bookings, applications and allocations. 2. Integration with ACT365 access control systems and other comparable platforms to ensure secure and controlled access to venues. The system shall be designed with future proof flexibility, enabling seamless adaptation to changes, upgrades, or replacement of access control products without requiring major redevelopment. The software must be robust, modular, and standards compliant, ensuring long term compatibility with evolving access control technologies. 3. Secure online payment processing to facilitate streamlined financial transactions
DeadlineThe time limit for receipt of tenders was 2026-02-12. The procurement was published on 2026-01-14.
Who? What?- โข Building and facilities management services โบ Facilities management services
- โข Business transaction and personal business software development services โบ Facilities management software development services and software development services suite โบ Facilities management software development services
- โข Facilities management software package and software package suite โบ Facilities management software package
- โข Sporting services โบ Sports facilities operation services
- โข Aฯฯฮนฮบฮฎ โบ ฮฯฯฮตฮนฮฟฯ ฮคฮฟฮผฮญฮฑฯ ฮฮธฮทฮฝฯฮฝ
- โข Eastern and Midland โบ Dublin
- โข Northern and Western โบ West
Procurement history
| Date | Document |
|---|---|
| 2026-01-14 | Contract notice |
Contract notice (2026-01-14)
Object
Scope of the procurement
Title: Request for Tenders for the Provision of Online Sports and Recreational Facility Management System Including Facility Allocation Capabilities, Facility Booking Capabilities and All Associated Services
Short description:
Type of contract: Services
Products/services: Facilities management services ๐ฆ
Estimated value excluding VAT: 150 000 EUR ๐ฐ
Description
Internal identifier:
Additional products/services:
Country: Ireland ๐ฎ๐ช
Place of performance: West ๐๏ธ
Duration: 48 months
Title
Lot Identification Number:
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-02-12 12:00:00 ๐
Conditions for opening of tenders: 2026-02-12 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7274418
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 180 days
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-02-12 12:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7274418
Electronic invoicing: Allowed
Deadline for requesting additional information: 2026-02-05 12:00:00 ๐
Contracting authority
Name and addresses
Name: Galway City Council
National registration number:
Postal address: Galway City Council
Postal code: H91 X4K8
Postal town: Galway
Region: West ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: james.murphy@galwaycity.ie ๐ง
Phone: 091536400 ๐
Address of the buyer profile: www.galwaycity.ie ๐
Type of the contracting authority
Body governed by public law
Main activity
General public services
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=7274418 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=7274418 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2026/S 011-034339 (2026-01-14)
Object
Scope of the procurement
Title: Request for Tenders for the Provision of Online Sports and Recreational Facility Management System Including Facility Allocation Capabilities, Facility Booking Capabilities and All Associated Services
Short description:
Galway City Council are seeking a reliable and experienced supplier to provide a comprehensive Online Sports and Recreational Facility Management System to support the management of allocations, bookings and payment processing for a wide range of recreational and sports facilities/ venues across multiple locations throughout the city. The system must offer: 1. Robust online platforms capable of managing recurring venue bookings, applications and allocations. 2. Integration with ACT365 access control systems and other comparable platforms to ensure secure and controlled access to venues. The system shall be designed with future proof flexibility, enabling seamless adaptation to changes, upgrades, or replacement of access control products without requiring major redevelopment. The software must be robust, modular, and standards compliant, ensuring long term compatibility with evolving access control technologies. 3. Secure online payment processing to facilitate streamlined financial transactions
Show more
Products/services: Facilities management services ๐ฆ
Estimated value excluding VAT: 150 000 EUR ๐ฐ
Description
Internal identifier:
0
Additional products/services:
Place of performance: West ๐๏ธ
Duration: 48 months
Title
Lot Identification Number:
LOT-0001
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-02-12 12:00:00 ๐
Conditions for opening of tenders: 2026-02-12 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7274418
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 180 days
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-02-12 12:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7274418
Electronic invoicing: Allowed
Deadline for requesting additional information: 2026-02-05 12:00:00 ๐
Contracting authority
Name and addresses
Name: Galway City Council
National registration number:
0022193M
Postal address: Galway City Council
Postal code: H91 X4K8
Postal town: Galway
Region: West ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: james.murphy@galwaycity.ie ๐ง
Phone: 091536400 ๐
Address of the buyer profile: www.galwaycity.ie ๐
Type of the contracting authority
Body governed by public law
Main activity
General public services
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=7274418 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=7274418 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2026/S 011-034339 (2026-01-14)
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