Provision of Board Meeting Management Software
Housing and Sustainable Communities Agency
The Housing Agency is inviting tenders for the provision of an online board meeting portal which provides a suite of services to run and operate paperless meetings.
DeadlineThe time limit for receipt of tenders was 2025-12-19. The procurement was published on 2025-11-14.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What?- โข Business services: law, marketing, consulting, recruitment, printing and security โบ Office-support services
- โข Communication and multimedia software package โบ Communication software package
- โข Software package and information systems โบ Document creation, drawing, imaging, scheduling and productivity software package
- โข Software-related services โบ Software supply services
- โข Software-related services โบ Software support services
- โข Aฯฯฮนฮบฮฎ โบ ฮฯฯฮตฮนฮฟฯ ฮคฮฟฮผฮญฮฑฯ ฮฮธฮทฮฝฯฮฝ
- โข Eastern and Midland โบ Dublin
Procurement history
| Date | Document |
|---|---|
| 2025-11-14 | Contract notice |
| 2026-05-15 | Contract award notice |
Contract notice (2025-11-14)
Object
Scope of the procurement
Title: Provision of Board Meeting Management Software
Short description:
โThe Housing Agency is inviting tenders for the provision of an online board meeting portal which provides a suite of services to run and operate paperless meetings.โ
Show more
Type of contract: Services
Products/services: Software supply services ๐ฆ
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Description
Internal identifier:
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Description of the procurement:
โThe Housing Agency is inviting tenders for the provision of an online board meeting portal which provides a suite of services to run and operate paperless meetings.โ
Show more
Type of contract: Services
Products/services: Software supply services ๐ฆ
Additional products/services:
Country: Ireland ๐ฎ๐ช
Place of performance: Dublin ๐๏ธ
Duration: 15 years
Title
Lot Identification Number:
Scope of the procurement
Additional products/services:
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-12-19 12:00:00 ๐
Conditions for opening of tenders: 2025-12-19 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6994263
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-12-19 12:30:00 ๐
Place:
โhttps://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6994263โ
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Deadline for requesting additional information: 2025-12-05 12:00:00 ๐
Contracting authority
Name and addresses
Name: Housing and Sustainable Communities Agency
National registration number:
Postal address: 53 Mount Street Upper
Postal code: D02 KT73
Postal town: Dublin D02
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: tenders@housingagency.ie ๐ง
Phone: +35316564100 ๐
URL: https://www.housingagency.ie/ ๐
Address of the buyer profile: https://www.housingagency.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Housing and community amenities
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=6994263 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=6994263 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2025/S 221-758230 (2025-11-14)
Object
Scope of the procurement
Title: Provision of Board Meeting Management Software
Short description:
โThe Housing Agency is inviting tenders for the provision of an online board meeting portal which provides a suite of services to run and operate paperless meetings.โ
Type of contract: Services
Products/services: Software supply services ๐ฆ
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Description
Internal identifier:
0
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Description of the procurement:
โThe Housing Agency is inviting tenders for the provision of an online board meeting portal which provides a suite of services to run and operate paperless meetings.โ
Type of contract: Services
Products/services: Software supply services ๐ฆ
Additional products/services:
- Communication software package ๐ฆ
- Document creation, drawing, imaging, scheduling and productivity software package ๐ฆ
Show more (4)
Place of performance: Dublin ๐๏ธ
Duration: 15 years
Title
Lot Identification Number:
LOT-0001
Scope of the procurement
Additional products/services:
- Communication software package ๐ฆ
- Document creation, drawing, imaging, scheduling and productivity software package ๐ฆ
Show more (4)
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-12-19 12:00:00 ๐
Conditions for opening of tenders: 2025-12-19 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6994263
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-12-19 12:30:00 ๐
Place:
โhttps://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6994263โ
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Deadline for requesting additional information: 2025-12-05 12:00:00 ๐
Contracting authority
Name and addresses
Name: Housing and Sustainable Communities Agency
National registration number:
488341
Postal address: 53 Mount Street Upper
Postal code: D02 KT73
Postal town: Dublin D02
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: tenders@housingagency.ie ๐ง
Phone: +35316564100 ๐
URL: https://www.housingagency.ie/ ๐
Address of the buyer profile: https://www.housingagency.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Housing and community amenities
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=6994263 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=6994263 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2025/S 221-758230 (2025-11-14)
Contract award notice (2026-05-15)
Object
Scope of the procurement
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Total value of the procurement (excluding VAT): 225 000 EUR ๐ฐ
Description
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Award criteria
Price โ
Quality criterion (name): Quality
Award of contract
A contract/lot is awarded โ
Lot Identification Number:
Contract Number:
Date of conclusion of the contract: 2026-03-09 ๐
Information about tenders
Number of tenders received: 6
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 225 000 EUR ๐ฐ
Tender identifier:
Identifier of lot or group of lots:
Name and address of the contractor
Name: Advance systems international limited
National registration number:
Postal address: Workways, Block 5 High Street, Tallaght
Postal code: D24 YK8N
Postal town: Dublin 24
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: bidmanagementteam@oneadvanced.com ๐ง
Phone: 1794523900 ๐
Size of the economic operator: Large
Source: OJS 2026/S 095-342997 (2026-05-15)
Object
Scope of the procurement
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Total value of the procurement (excluding VAT): 225 000 EUR ๐ฐ
Description
Estimated value excluding VAT: 225 000 EUR ๐ฐ
Award criteria
Price โ
Quality criterion (name): Quality
Award of contract
A contract/lot is awarded โ
Lot Identification Number:
LOT-0001
Contract Number:
440611
Date of conclusion of the contract: 2026-03-09 ๐
Information about tenders
Number of tenders received: 6
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 225 000 EUR ๐ฐ
Tender identifier:
000149933
Identifier of lot or group of lots:
LOT-0001
Name and address of the contractor
Name: Advance systems international limited
National registration number:
FC037507
Postal address: Workways, Block 5 High Street, Tallaght
Postal code: D24 YK8N
Postal town: Dublin 24
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: bidmanagementteam@oneadvanced.com ๐ง
Phone: 1794523900 ๐
Size of the economic operator: Large
Source: OJS 2026/S 095-342997 (2026-05-15)
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