HSE 23895 Dynamic Purchasing System Qualification; Health Document Management System

Health Service Executive (HSE)

The HSE is issuing this Request to Participate (“RTP”) in a Dynamic Purchasing System (hereafter ‘the DPS’) for the provision of a Health Document Management System. The HSE is the Contracting Authority for this public procurement competition on its own behalf and on behalf of all organisations funded by the HSE. This system will • enable digital management of health files and to support safe and efficient scanning, uploading and management of documents. By implementing such a system, we aim to manage document storage, giving timely access to documents for all care providers. • allow remote access to key information to an increasingly mobile workforce and to provide a quicker response time for patient pathways by reducing clinical and administrative time spent on paperwork. • provide forms functionality including the ability to build and maintain forms within the application and to complete and attach forms to a record • ensure enhanced security compared to current paper records, facilitate assurance of regulatory compliance and enhanced auditing and tracking capabilities. • lower carbon emissions of our service and align with the HSE’s Climate Action Strategy 2023-2050. It is envisaged that this new digitalisation would become the default approach for document storage thereby reducing costs, paper waste and ultimately the HSE’s carbon footprint. For full details please see the RTP documentation with the CfT notice published on the eTenders website, www.eTenders.gov

Deadline

The time limit for receipt of tenders was 2024-11-05. The procurement was published on 2024-09-23.

Who?

• Health Service Executive (HSE)

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2024-09-23	Contract notice

Contract notice (2024-09-23)
Object
Scope of the procurement
Title: HSE 23895 Dynamic Purchasing System Qualification; Health Document Management System
Reference number: HSE 23895
Short description:
“The HSE is issuing this Request to Participate (“RTP”) in a Dynamic Purchasing System (hereafter ‘the DPS’) for the provision of a Health Document...”
Type of contract: Services
Products/services: IT services: consulting, software development, Internet and support 📦
Estimated value excluding VAT: 60 000 000 EUR 💰
Other restrictions on the place of performance: Anywhere in the given country
Description
Internal identifier: HSE 23895
Estimated value excluding VAT: 60 000 000 EUR 💰
Description of the procurement:
“The HSE is issuing this Request to Participate (“RTP”) in a Dynamic Purchasing System (hereafter ‘the DPS’) for the provision of a Health Document...”
Type of contract: Services
Products/services: IT services: consulting, software development, Internet and support 📦
Additional products/services: Software supply services 📦
Software maintenance and repair services 📦
Computer-related services 📦
Software programming and consultancy services 📦
Medical software development services 📦
Document management software development services 📦
Scanner software development services 📦
Form making software development services 📦
Database and operating software development services 📦
Software support services 📦
Database software development services 📦
Software implementation services 📦

“Other”
Approach to reducing environmental impacts: Other
Green Procurement Criteria: EU Green Public Procurement criteria
Country: Ireland 🇮🇪
Place of performance: Dublin 🏙️
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Software supply services 📦
Software maintenance and repair services 📦
Computer-related services 📦
Software programming and consultancy services 📦
Medical software development services 📦
Document management software development services 📦
Scanner software development services 📦
Form making software development services 📦
Database and operating software development services 📦
Software support services 📦
Database software development services 📦
Software implementation services 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-11-05 12:00:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/dps/prepareViewCfTDPSWS.do?resourceId=4362449
Languages in which tenders or requests to participate may be submitted: English 🗣️
Information about a framework agreement or a dynamic purchasing system
A dynamic purchasing system was set up ✅
Tendering terms
Tenderers may submit more than one tender
Place:
“https://www.etenders.gov.ie/epps/dps/prepareViewCfTDPSWS.do?resourceId=4362449”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Allowed
Electronic ordering will be used ✅
Electronic payment will be used ✅
Deadline for requesting additional information: 2024-10-24 12:00:00 📅

Legal, economic, financial and technical information
Conditions for participation
Exclusion ground: nati-ground

Contracting authority
Name and addresses
Name: Health Service Executive (HSE)
National registration number: 1448
Postal address: Oak House, Millennium Park Naas Co. Kildare
Postal code: Re
Postal town: Kildare
Country: Ireland 🇮🇪
E-mail: procurement.helpdesk@hse.ie 📧
Phone: 0000 📞
URL: https://www.hse.ie 🌏
Address of the buyer profile: https://www.hse.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Health
Communication
Documents URL: https://www.etenders.gov.ie/epps/dps/listDPSContractDocuments.do?resourceId=4362449 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=4362449 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2024/S 187-576144 (2024-09-23)

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