Trinity College Dublin, the University of Dublin seeks an established Governance, Risk Management and Compliance Assurance Software System. The system must be a Software-as-a-Service (SaaS) solution. The system must be customised with UAT completion in August 2023. A cohort of users will be onboarded in September 2023 with roll out and training continuing to Dec 2023. It is desirable for a single vendor to address both Lot 1 and Lot 2 requirements for operational efficiency. However, proposals solely for Lot 1 or Lot 2 are eligible subject to the Award criteria as detailed in 3.3.1 of the RFT. The budget is estimated over a potential 9 year life of the system.
Deadline
The time limit for receipt of tenders was 2023-04-17.
The procurement was published on 2023-03-15.
Object Scope of the procurement
Title:
“Governance, Risk Management and Compliance Assurance Software System
TCD-22-C1146”
Products/services: System management software development services📦
Short description:
“Trinity College Dublin, the University of Dublin seeks an established Governance, Risk Management and Compliance Assurance Software System. The system must...”
Short description
Trinity College Dublin, the University of Dublin seeks an established Governance, Risk Management and Compliance Assurance Software System. The system must be a Software-as-a-Service (SaaS) solution. The system must be customised with UAT completion in August 2023. A cohort of users will be onboarded in September 2023 with roll out and training continuing to Dec 2023. It is desirable for a single vendor to address both Lot 1 and Lot 2 requirements for operational efficiency. However, proposals solely for Lot 1 or Lot 2 are eligible subject to the Award criteria as detailed in 3.3.1 of the RFT. The budget is estimated over a potential 9 year life of the system.
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Estimated value excluding VAT: EUR 450 000 💰
Information about lots
Tenders may be submitted for maximum number of lots: 2
Scope of the procurement
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
“It is desirable for one system to deliver both lots for operational efficiency. However vendors may bid for one or both lots. The evaluation criteria and...”
The contracting authority reserves the right to award contracts combining the following lots or groups of lots
It is desirable for one system to deliver both lots for operational efficiency. However vendors may bid for one or both lots. The evaluation criteria and process is detailed in section 3.3.1 of the RFT.
1️⃣ Scope of the procurement
Title: Risk Management and Compliance Assurance Software System
Title
Lot Identification Number: 1
Description
Additional products/services: Software package and information systems📦
Additional products/services: Compliance software package📦
Additional products/services: Administration software package📦
Additional products/services: Document management software package📦
Place of performance: Dublin🏙️
Main site or place of performance: Dublin
Description of the procurement:
“Lot 1 addresses the Risk management and compliance requirement as reflected in the Appendix 1 technical requirements.” Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 225 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: 2 renewals each of 3 year duration. 9 year total potential contract duration.
2️⃣ Scope of the procurement
Title: Governance & meeting management Software System
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Lot 2 addresses the Governance functionality in respect of board level meeting management as reflected in the Appendix 1 technical requirements.” Scope of the procurement
Estimated total value excluding VAT: EUR 225 000 💰
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-04-17
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-04-17
12:00 📅
Complementary information Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2023/S 056-166264 (2023-03-15)