Framework for the supply and support of IBM and HCL Licence Reseller Services to the Department of Justice

Department of Justice

The Department of Justice is the Department of State with overall responsibility for public policy and administration in respect of justice, public safety, civil law, national security, and immigration issues. The IM and T Division within the DOJ operates a shared service, with roughly 3,200 users on a centralised build to share platform. DOJ has been using IBM software since the early 1990s when the first Lotus Notes Databases were developed and deployed for use. Since then, IBM software has remained central to the operation of its IT network and IM and T Division has bought new software and paid an annual subscription and support fee on critical software products via a reseller. In 2023 DOJ decided to carry out an in-depth audit of its IBM and HCL licensing estate and a 3rd party was engaged to do this. The work was completed in early 2023 and the results of same form the basis for the requirements in this Request for Tender. DOJ is seeking to establish a framework for the provision of IBM and HCL reseller services to: 1. purchase new licences; 2. reinstate licences; and 3. renew subscription and support on its current suite of IBM and HCL Software licences under its licensing agreements. The full list of requirements is contained within the tender documents. Tenderers must associate themselves with this competition in order to access the tender documents, ask and receive queries and submit a tender response. Please note that all responses must be submitted in a ZIP-FILE format.

Deadline

The time limit for receipt of tenders was 2023-11-27. The procurement was published on 2023-10-31.

Who? What? Where?
Procurement history
Date Document
2023-10-31 Contract notice
Contract notice (2023-10-31)
Object
Scope of the procurement
Title: Framework for the supply and support of IBM and HCL Licence Reseller Services to the Department of Justice
Short description:
The Department of Justice is the Department of State with overall responsibility for public policy and administration in respect of justice, public safety, civil law, national security, and immigration issues. The IM and T Division within the DOJ operates a shared service, with roughly 3,200 users on a centralised build to share platform. DOJ has been using IBM software since the early 1990s when the first Lotus Notes Databases were developed and deployed for use. Since then, IBM software has remained central to the operation of its IT network and IM and T Division has bought new software and paid an annual subscription and support fee on critical software products via a reseller. In 2023 DOJ decided to carry out an in-depth audit of its IBM and HCL licensing estate and a 3rd party was engaged to do this. The work was completed in early 2023 and the results of same form the basis for the requirements in this Request for Tender. DOJ is seeking to establish a framework for the provision of IBM and HCL reseller services to: 1. purchase new licences; 2. reinstate licences; and 3. renew subscription and support on its current suite of IBM and HCL Software licences under its licensing agreements. The full list of requirements is contained within the tender documents. Tenderers must associate themselves with this competition in order to access the tender documents, ask and receive queries and submit a tender response. Please note that all responses must be submitted in a ZIP-FILE format.
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Type of contract: Supplies
Products/services: Software package and information systems 📦
Estimated value excluding VAT: 2 500 000 EUR 💰
Other restrictions on the place of performance: Anywhere in the given country
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: Framework for the supply and support of IBM and HCL Licence Reseller Services to the Department of Justice
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Additional products/services:
+ 5 more
Country: Ireland 🇮🇪
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Accelerated procedure: Contracts under the framework must be in place before year end.
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-11-27 12:00:00 📅
Conditions for opening of tenders: 2023-11-27 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2629261
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator ✅
Tendering terms
Tenderers may submit more than one tender
Opening date: 2023-11-27 12:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2629261
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Conditions for participation
Exclusion ground: Purely national exclusion grounds
Description of exclusion grounds: Please refer to the tender documentation available from eTenders.

Contracting authority
Name and addresses
Name: Department of Justice
National registration number: Department of Justice
Postal address: 51 St Stephen's Green
Postal code: Dublin 2, D02 HK52
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: cpu@justice.ie 📧
Phone: +353 1 6028202 📞
URL: https://www.gov.ie/en/organisation/department-of-justice/ 🌏
Address of the buyer profile: https://www.gov.ie/en/organisation/department-of-justice/ 🌏
Type of the contracting authority
Ministry or any other national or federal authority
Main activity
General public services
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2629261 🌏
Participation URL: https://www.etenders.gov.ie/epps/eawarding/showTenderList.do?resourceId=2629261 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2023/S 211-665921 (2023-10-31)
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