Contract for the Provision of a Digital Patient Flow Management System

Beaumont Hospital

The Contracting Authority intends to award a contract for the configuration and implementation of a patient flow management system for multi-disciplinary users. In the first instance, the initial contract comprises the delivery of the required solution at Our Lady of Lourdes Hospital, Drogheda and all clinical sites managed by Our Lady of Lourdes Hospital. The proposed solution must support the time efficient delivery of care and increase service capacity and improve access. Additionally, the proposed solution shall feature the requisite range of functionality required to deliver patient-centred care across various clinical services and will be adaptable and scalable to meet the emerging needs of clinical staff across the RCSI Hospital Group.

Deadline

The time limit for receipt of tenders was 2023-01-30. The procurement was published on 2023-01-09.

Who? What? Where?
Procurement history
Date Document
2023-01-09 Contract notice
Contract notice (2023-01-09)
Object
Scope of the procurement
Title: Medical software development services
Reference number: 2898
Short description:
The Contracting Authority intends to award a contract for the configuration and implementation of a patient flow management system for multi-disciplinary users. In the first instance, the initial contract comprises the delivery of the required solution at Our Lady of Lourdes Hospital, Drogheda and all clinical sites managed by Our Lady of Lourdes Hospital. The proposed solution must support the time efficient delivery of care and increase service capacity and improve access. Additionally, the proposed solution shall feature the requisite range of functionality required to deliver patient-centred care across various clinical services and will be adaptable and scalable to meet the emerging needs of clinical staff across the RCSI Hospital Group.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Medical software development services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Beaumont Hospital
Postal address: Beaumont Road
Postal code: Beaumont
Postal town: Dublin
Contact
Internet address: http://www.beaumont.ie 🌏
E-mail: tendering@beaumont.ie 📧
Phone: +353 18092658 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231789&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231789&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-01-09 📅
Submission deadline: 2023-01-30 📅
Publication date: 2023-01-13 📅
Identifiers
Notice number: 2023/S 010-019729
OJ-S issue: 10
Additional information
Please consult the Invitation to Tender documentation, available to download from www.etenders.gov.ie

Object
Scope of the procurement
Estimated total value: 5 000 000 EUR 💰
Short description:
This competition is being conducted by Beaumont Hospital on behalf of the HSE. This competition shall result in the establishment of a draw-down arrangement, whereby an initial contract for an original requirement shall be awarded and, as additional options, further iterations of the original requirement may be procured by additional organisations as the need arises. For the avoidance of doubt, the HSE, its funded agencies and other related organisations specified at Section 1.2 of the Invitation to Tender documentation may make purchases on the terms of this contract.
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Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 144 months
Description of renewals:
In the first instance, the duration of the initial contract shall be six years. Following the expiry of this six-year period, the initial contract may be extended for three further periods, each of two years in duration, giving a maximum potential duration of twelve years.
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Description of options:
In the first instance, the duration of the initial contract shall be six years. Following the expiry of this six-year period, the initial contract may be extended for three further periods, each of two years in duration, giving a maximum potential duration of twelve years.
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Additional information:
Please consult the Invitation to Tender documentation, available to download from www.etenders.gov.ie
Place of performance
Main site or place of performance: Drogheda

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please consult the Invitation to Tender documentation, available to download from www.etenders.gov.ie
Contract execution
Contract performance conditions:
Please consult the Invitation to Tender documentation, available to download from www.etenders.gov.ie

Procedure
Legal basis: 32014L0024
Accelerated procedure:
The services comprising the subject-matter of this competition have an immediate impact upon patient care pathways and the scheduling of healthcare interventions. On grounds of patient safety, therefore, time is of the essence concerning the implementation of the required software solution.
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Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2023-01-30 📅
Tender opening time: 12:00
Place: Tenders shall be opened electronically in the Procurement Office of Beaumont Hospital on or shortly after the deadline date for the submission of tenders.
Additional information:
Tenders shall be opened electronically by two Procurement Officers of Beaumont Hospital.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Greg O'Leary
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231789&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Please consult the Invitation to Tender document, available to download from www.etenders.gov.ie

Complementary information
Review body
Name: The High Court
Postal address: Central Office of the High Court, Ground Floor, East Wing, The Four Courts, Inns Quay
Postal town: Dublin 7
Postal code: D7
Country: Ireland 🇮🇪
Phone: +353 18886699 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: https://www.courts.ie 🌏
Information about review deadlines:
The Contracting Authority undertakes that this reviewable public contract shall not be concluded until a period of fourteen calendar days has elapsed, commencing on the day after the date of electronic notification of all concerned tenderers of the outcome of this competition.
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Source: OJS 2023/S 010-019729 (2023-01-09)
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