AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo Ireland

Mayo County Council

AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo, Ireland on behalf of Mayo County Council. The Centre will explore the key themes and issues surrounding Mary Robinson’s legacy as an influential world leader from the West of Ireland.
Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation.
The scope of AVIT services details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion). Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.

Deadline

The time limit for receipt of tenders was 2023-04-21. The procurement was published on 2023-03-10.

Who?

• Mayo County Council

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2023-03-10	Contract notice

Contract notice (2023-03-10)
Object
Scope of the procurement
Title: Museum-exhibition services
Reference number: 234668
Short description:

AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo, Ireland on behalf of Mayo County Council. The Centre will explore the key themes and issues surrounding Mary Robinson’s legacy as an influential world leader from the West of Ireland. Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation. The scope of AVIT services details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion). Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Museum-exhibition services 📦
Additional CPV: Educational software development services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Mayo County Council
Postal address: Aras an Chontae
Postal code: Castlebar
Postal town: Co. Mayo
Contact
Internet address: https://www.mayo.ie/en-ie/contact-us 🌏
E-mail: swall@mayococo.ie 📧
Phone: +353 949064612 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235855&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235855&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-10 📅
Submission deadline: 2023-04-21 📅
Publication date: 2023-03-15 📅
Identifiers
Notice number: 2023/S 053-155726
OJ-S issue: 53
Additional information

This is an open tender competition incorporating a Compliance and Selection Criteria (stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on criterion of Quality / Price % ratio of 75/25.

Object
Scope of the procurement
Short description:

Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation.

The scope of AVIT services details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion). Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.

AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo, Ireland on behalf of Mayo County Council.

The Centre will explore the key themes and issues surrounding Mary Robinson’s legacy as an influential world leader from the West of Ireland.

The collection will be presented so as to engage a wide range of audiences from school groups to families, simultaneously facilitating deeper research by academics and university students.

Haley Sharpe Design, are the appointed designers for the Mary Robinson Centre, and have prepared the scope of AVIT services which details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation.

Tendering consultants are required to submit a Fixed Price Lump Sum Tender Bid in relation to the provision of Consultancy services for AVIT Media Software. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion).

The Employer is Mayo County Council and completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023. Queries must be lodged through the eTenders messaging system on or before 5.00pm the 24th March 2023

Duration: 8 months
Description of renewals:

The total performance period (The Term) for the overall delivery of the project is 8 months. Service commencement is expected to be May/June 2023. Mayo County Council reserves the right to extend the Term for a period or periods of up to 3 months with a maximum of 2 such extensions on the same terms and conditions.

Additional information:

This is an open tender competition incorporating a Compliance and Selection Criteria (stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on criterion of Quality / Price % ratio of 75/25.

Place of performance
Main site or place of performance: Ballina, Co. Mayo. Ireland

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:

Appendix 5, Services Contract of the Services Request Document.

The AVIT Software must be produced in accordance with the specifications in the RFT. The Producer shall provide all professional, technical, and non-personal services necessary for the production of exhibit digital media and interactives, taking them from their current state of development to well-defined, finished productions. The Producer shall be responsible for proposing, developing and testing the ideal innovative, engaging, inclusive, and technical approaches for all media and interactivity within the exhibit based upon the existing AVIT Software briefs, known scope and accessibility requirements, as well as known limitations of cost, space, durability, available content, intent, project editorial guidelines, and infrastructure requirements.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2023-10-19 📅
Tender opening date: 2023-04-21 📅
Tender opening time: 17:00
Place: Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.
Additional information: Tenders will be opened electronically on eTenders by the Contracting Authority.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Simon Wall
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1127 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235855&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court of Ireland
Postal address: Central Office of the High Court
Postal town: Ground Floor (East Wing), Four Courts, Inns Quay, Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886699 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: https://www.courts.ie/content/central-office-high-court 🌏
Information about review deadlines:

Any review procedure available in this competition is not mandatory. Tenderers should obtain legal advice as to the review procedures that may be available to them under law, as well as the timeframes in which such review procedures may be availed of.

Source: OJS 2023/S 053-155726 (2023-03-10)

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