Tender for Network Management Support & Licencing to the Irish Prison Service

Irish Prison Service

Tender for the provision of Observer Gigaflow Support & Licensing to The Irish Prison Service and on behalf of the Department of Justice.

Deadline

The time limit for receipt of tenders was 2022-05-10. The procurement was published on 2022-04-08.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Fastcom AS (trading as Enterprise Defence)

Who?

• Irish Prison Service

What?

• Computer support services › Technical computer support services
• Database services › Data management services
• Sales, marketing and business intelligence software package › Business intelligence software package
• Software-related services › Software configuration services
• Software-related services › Software consultancy services
• Software-related services › Software development services
• Software-related services › Software implementation services
• Software-related services › Software support services

Where?

• Eastern and Midland › Dublin
• Eastern and Midland › Midland

Procurement history

Date	Document
2022-04-08	Contract notice
2022-07-27	Contract award notice

Contract notice (2022-04-08)
Object
Scope of the procurement
Title: Computer support services
Reference number: IPS/2022/12
Short description:

Tender for the provision of Observer Gigaflow Support & Licensing to The Irish Prison Service and on behalf of the Department of Justice.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Computer support services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: tenders@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211454&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211454&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-04-08 📅
Submission deadline: 2022-05-10 📅
Publication date: 2022-04-13 📅
Identifiers
Notice number: 2022/S 073-195599
OJ-S issue: 73
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 211623

Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 96 months
Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 211623

Place of performance
Main site or place of performance: Nationwide

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the Tender Documentation available from www.etenders.gov.ie
Contract execution
Contract performance conditions: To be agreed with the successful tenderer.

Procedure
Legal basis: 32014L0024
Applicable procurement law: To Include the Department of Justice.
Justification for the framework agreement:

Large financial investment and resource training in an ICT system, so a longer framework required.

Justification for framework agreement duration over four years:

Large financial investment and resource training in an ICT system, so a longer framework required.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-05-10 📅
Tender opening time: 12:30
Place: Online - as a result of Covid restrictions.
Additional information: Two members of Procurement Team.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: The Department of Justice
Postal town: Dublin
Postal code: DO2 HK52
Country: Dublin 🏙️
Contact
Contact point: IPS Greenville
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
E-mail: info@justice.ie 📧
Internet address: http://www.justice.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211454&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.

3) Suppliers should note the following when making their submission: • There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload. • In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline. • Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary. • If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie.

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

©Greenville Procurement Partners v2 December 21

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: The contract award decision is subject to the application of SI 130 of 2010.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Source: OJS 2022/S 073-195599 (2022-04-08)

Contract award notice (2022-07-27)
Object
Scope of the procurement
Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-07-27 📅
Publication date: 2022-08-01 📅
Identifiers
Notice number: 2022/S 146-418699
Refers to notice: 2022/S 073-195599
OJ-S issue: 146

Procedure
Award criteria
Quality criterion (name): Account Management
Quality criterion (weighting): 30%
Quality criterion (name): Proposed Service Level agreement and Key Performance Indicators & Training Requirements
Quality criterion (weighting): 20%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%

Award of contract
Date of contract conclusion: 2022-06-09 📅
Name: Fastcom AS (trading as Enterprise Defence)
National registration number: 3398537AH
Postal address: 61 John Street
Postal town: Sligo
Postal code: F91 AH39
Country: Ireland 🇮🇪
Phone: +353 851744831 📞
E-mail: etenders@enterprisedefence.com 📧
Country: West 🏙️
Internet address: http://www.enterprisedefence.com 🌏
Total value of the procurement: 1 500 000 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2022/S 146-418699 (2022-07-27)

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