Provision of a Library Services Platform & Reading List Management System for the Glucksman Library, University of Limerick

Education Procurement Service (EPS)

UL would like to invite tenders for the supply, implementation, maintenance and support of a Library Services Platform (LSP). This next generation system will enable the Glucksman Library to maximise potential efficiencies in both workflows and processes. UL expects this new system will provide a unified resource management approach to the full range of library services, and in particular, to the management of our collections in both print and online.

Deadline

The time limit for receipt of tenders was 2022-08-25. The procurement was published on 2022-07-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-07-25 Contract notice
2023-02-17 Contract award notice
2023-04-14 Modification of a contract/concession during its term
Contract notice (2022-07-25)
Object
Scope of the procurement
Title: Library management services
Reference number: LI1881C
Short description:
UL would like to invite tenders for the supply, implementation, maintenance and support of a Library Services Platform (LSP). This next generation system will enable the Glucksman Library to maximise potential efficiencies in both workflows and processes. UL expects this new system will provide a unified resource management approach to the full range of library services, and in particular, to the management of our collections in both print and online.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Library management services 📦
Additional CPV: Library software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Education Procurement Service (EPS)
Postal address: University of Limerick
Postal code: Co.Limerick
Postal town: Castletroy
Contact
Internet address: http://www.educationprocurementservice.ie 🌏
E-mail: michael.hughes@ul.ie 📧
Phone: +353 61234662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219659&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219659&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-07-25 📅
Submission deadline: 2022-08-25 📅
Publication date: 2022-07-29 📅
Identifiers
Notice number: 2022/S 145-414105
OJ-S issue: 145

Object
Scope of the procurement
Estimated total value: 330 000 EUR 💰
Title of the lot: SaaS cloud-based Library Services Platform
Lot number: 1
Short description:
The proposed solution must provide a Library Services Platform (LSP) with integrated management of the following functions:
• Electronic resource management,
• Acquisitions
• Metadata management
• Circulation
• Document Delivery (ILL)
• Inventory
• Discovery
• Analytics
• Reports
• Integrations
Duration: 36 months
Description of renewals:
Any contract that may result from this Competition (the “Services/Goods Contract”) will be issued for a term of Three (3) years (“the Term”). The Contracting Authority reserves the right to extend the Term for a period or periods of up to Twelve (12) months with a maximum of Seven (7) such extension or extensions on the same terms and conditions.
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Title of the lot: Reading List Management System
Lot number: 2
Short description:
UL would like to invite tenders for the supply of a hosted/cloud-based Reading List Management System, which will facilitate the creation and maintenance of course reading lists, will improve the accessibility of reading requirements to students and will facilitate the sharing of reading list information with the library. It is intended that the Reading List Management System selected will facilitate and improve information flows between academic staff, the library and students about required or suggested reading material and the availability of that material via the library. It is expected that the Reading List Management System will provide sufficient integration with existing systems, so as to automate functions as much as possible and reduce the manual processing of reading lists by library staff
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Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see RFT document for further details.
Contract execution
Contract performance conditions: Please see RFT document for further details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-08-25 📅
Tender opening time: 14:00

Contracting authority
Identity
National registration number: IE 6609370 G
Contact
Contact point: Michael Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219659&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2022/S 145-414105 (2022-07-25)
Contract award notice (2023-02-17)
Object
Scope of the procurement
Total value of the procurement: 330 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-02-17 📅
Publication date: 2023-02-22 📅
Identifiers
Notice number: 2023/S 038-113086
Refers to notice: 2022/S 145-414105
OJ-S issue: 38

Procedure
Award criteria
Quality criterion (name): System specification and functionality
Quality criterion (weighting): 45%
Quality criterion (name): Support, Implementation & Training
Quality criterion (weighting): 30%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 25%

Award of contract
Date of contract conclusion: 2023-01-01 📅
Name: Ex Libris (Deutschland) GmbH
Postal address: Taskoprustrabe 1, 222761 Hamburg, Germany
Postal town: Hamburg
Country: Germany 🇩🇪
Phone: +44 2078321700 📞
E-mail: philipp.hess@clarivate.com 📧
Total value of the procurement: 238 000 EUR 💰
53 500 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 038-113086 (2023-02-17)
Modification of a contract/concession during its term (2023-04-14)
Object
Scope of the procurement
Total value of the procurement: 238 000 EUR 💰
Notice metadata
Document type: Modification of a contract/concession during its term

Procedure
Award criteria
Not applicable

Reference
Dates
Date dispatched: 2023-04-14 📅
Publication date: 2023-04-19 📅
Identifiers
Notice number: 2023/S 077-231311
Refers to notice: 2023/S 038-113086
OJ-S issue: 77

Object
Scope of the procurement
Short description:
• Electronic resource management,
• Acquisitions
• Metadata management
• Circulation
• Document Delivery (ILL)
• Inventory
• Discovery
• Analytics
• Reports
• Integrations

Award of contract
Total value of the procurement: 238 000 EUR 💰
Source: OJS 2023/S 077-231311 (2023-04-14)
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