Postgraduate Student Admin Software

University College Cork ( UCC )

The software will be required to cover the following PGR student administration process areas, technical & implementation requirements, which are further detailed in each respective requirements section:
A. Technical System Requirements
B. Dashboards
C. Reports
D. Changes to Student Registration
E. Progress Reviews
F. Thesis Submission & Examination
G. Supervision Meetings
H. Student Skills Development & Training
I. Project Implementation & Management of Service

Deadline

The time limit for receipt of tenders was 2022-07-04. The procurement was published on 2022-06-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Haplo Services Limited

Who?

• University College Cork ( UCC )

What?

Where?

• Southern › South-West

Procurement history

Date	Document
2022-06-02	Contract notice
2023-04-27	Contract award notice

Contract notice (2022-06-02)
Object
Scope of the procurement
Title: Educational software package
Reference number: UCC/2022/20
Short description:

The software will be required to cover the following PGR student administration process areas, technical & implementation requirements, which are further detailed in each respective requirements section: A. Technical System Requirements B. Dashboards C. Reports D. Changes to Student Registration E. Progress Reviews F. Thesis Submission & Examination G. Supervision Meetings H. Student Skills Development & Training I. Project Implementation & Management of Service

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Educational software package 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: South-West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Cork ( UCC )
Postal address: 6 Elderwood
Postal code: College Rd
Postal town: Cork
Contact
Internet address: http://www.ucc.ie 🌏
E-mail: mark.stephenson@ucc.ie 📧
Phone: +353 5166 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215675&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215675&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-06-02 📅
Submission deadline: 2022-07-04 📅
Publication date: 2022-06-07 📅
Identifiers
Notice number: 2022/S 108-304505
OJ-S issue: 108

Object
Scope of the procurement
Short description:

A. Technical System Requirements

B. Dashboards

C. Reports

D. Changes to Student Registration

E. Progress Reviews

F. Thesis Submission & Examination

G. Supervision Meetings

H. Student Skills Development & Training

I. Project Implementation & Management of Service

Estimated total value: 400 000 EUR 💰
Estimated value excluding VAT: 400 000 EUR 💰
Duration: 36 months
Description of renewals:

3 year initital contract period, with extensions up to 10 years (Estimated contract value is up to 400,000 euro over the ten year period)

Place of performance
Main site or place of performance: Cork

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:02
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-07-04 📅
Tender opening time: 12:02

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Mark Stephenson
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1198 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=215675&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Irish High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2022/S 108-304505 (2022-06-02)

Contract award notice (2023-04-27)
Object
Scope of the procurement
Total value of the procurement: 164 692 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: fiona.thomson@ucc.ie 📧
Phone: +353 214903514 📞

Reference
Dates
Date dispatched: 2023-04-27 📅
Publication date: 2023-05-02 📅
Identifiers
Notice number: 2023/S 085-261286
Refers to notice: 2022/S 108-304505
OJ-S issue: 85

Object
Scope of the procurement
Description of options:

Right to extend for a period of up to 7 years, with three two-year extensions and a further one year extension

Procedure
Award criteria
Quality criterion (name): Technical System Requirements
Quality criterion (weighting): 15%
Quality criterion (name): System functionality - dashboards
Quality criterion (weighting): 5%
Quality criterion (name): system Functionality - Report
Quality criterion (weighting): 7%
Quality criterion (name): system Functionality - Changes to Student Registration
System Functionality - Thesis submission & examination
System Functionality - Supervision meetings
Quality criterion (weighting): 4%
Quality criterion (name): Student skills & development training
Implementation and Management of Service
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 30%

Award of contract
Date of contract conclusion: 2022-12-21 📅
Name: Haplo Services Limited
National registration number: 6533017
Postal address: Rm 4.10, 201 Borough High Street
Postal town: London
Postal code: SE1 1JA
Country: United Kingdom 🇬🇧
E-mail: adam.rhodes@cayuse.com 📧
Country: London 🏙️
Internet address: http://www.cayuse.com 🌏
Information about tenders
Number of tenders received: 3

Contracting authority
Contact
Contact point: Fiona Thomson
Source: OJS 2023/S 085-261286 (2023-04-27)

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