On line Environmental Health & Safety System and On line Permit to work system

Dublin Port Company

DPC proposes to engage in a competitive process for the establishment of Single-party Framework agreement(s) to provide an On line Environmental, Health and Safety System and an On line permit to work system at the Dublin Port estate in 2 lots, as two single party framework agreements.

Deadline

The time limit for receipt of tenders was 2022-09-29. The procurement was published on 2022-08-24.

Who?

• Dublin Port Company

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-08-24	Contract notice

Contract notice (2022-08-24)
Object
Scope of the procurement
Title: Software-related services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software-related services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Dublin Port Company
Postal address: Port Centre
Postal code: Alexandra Road
Postal town: Dublin 1
Contact
Internet address: http://www.dublinport.ie 🌏
E-mail: pcoonan@dublinport.ie 📧
Phone: +353 18876848 📞
Fax: +353 18551241 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220754&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220754&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-24 📅
Submission deadline: 2022-09-29 📅
Publication date: 2022-08-29 📅
Identifiers
Notice number: 2022/S 165-470098
OJ-S issue: 165
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. 3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT) 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:220334) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response 5) This is the sole call for competition for this contract/framework. 6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 7) Contract award will be subject to the approval of the competent authorities. 8) It will be a condition of award that the successful tenderer is and remains tax compliant. 9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. 12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:220334) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying

Object
Scope of the procurement
Estimated total value: 500 000 EUR 💰
Title of the lot: Online Environmental Health & Safety System
Lot number: 1
Short description:

DPC wishes to procure and formalise its EHS system with a suitable provider to ensure the health and safety of every individual within the workplace by providing sufficient reporting and investigating processes, documents sharing and acknowledgement, streamlined reports and data on EHS metrics but most of all to assist DPC maintain regulatory compliance. An online system is required to provide this.

Estimated value excluding VAT: 300 000 EUR 💰
Duration: 96 months
Description of options:

Initial contract is for 3 years with options to extend, during the life of the maximum 8 year framework period. It should be noted that contracts awarded under the framework may extend beyond the life of the framework.

Title of the lot: Online Permit to work system
Lot number: 2
Short description:

Dublin Port Company’s Oil Zone Area has been identified as a hazardous zone under ATEX Directive 2014/34/EU. Therefore, under the General Application Regulations S.I. No. 299 of 2007: “a system of permits to work is applied for carrying out both hazardous activities and activities which may interact with other work to cause hazards”. An Online permit to Work system is required to provide this.

Estimated value excluding VAT: 200 000 EUR 💰
Place of performance
Main site or place of performance: Dublin

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to tender documentation.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be outlined at tender stage.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful should be prepared to contract as a single entity having joint and several liability.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that five firms will be invited to tender, subject to that number qualifying.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paula Coonan
Internet address: www.dublinport.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/411 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220754&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 90 months

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:220334) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18860000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: In accordance with the Remedies Directive and SI 131
Source: OJS 2022/S 165-470098 (2022-08-24)

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