Multi party framework agreement for the delivery of Virtual Event Platform Services

Galway Mayo Institute of Technology

It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.

Deadline

The time limit for receipt of tenders was 2022-04-11. The procurement was published on 2022-03-01.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• CrowdComms

Who?

• Galway Mayo Institute of Technology

What?

Where?

• Northern and Western › West

Procurement history

Date	Document
2022-03-01	Contract notice
2022-07-28	Contract award notice

Contract notice (2022-03-01)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: GM2021-16(2)
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Platform interconnectivity software package 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal code: 00000
Postal town: Galway
Contact
Internet address: http://www.gmit.ie 🌏
E-mail: olga.vaughan@gmit.ie 📧
Phone: +353 91742750 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208613&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208613&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-03-01 📅
Submission deadline: 2022-04-11 📅
Publication date: 2022-03-04 📅
Identifiers
Notice number: 2022/S 045-116375
OJ-S issue: 45

Object
Scope of the procurement
Estimated total value: 10 000 000 EUR 💰
Short description:

The Contracting Authority wishes to establish a multi-operator framework agreement for the delivery of virtual event platform services to host events (the ‘Services’).

The aim of the framework is to supply the Contracting Authority with virtual and hybrid event platform services for the multiple event types required throughout the academic year. Tenderers should note that planning for events may happen outside of the academic year.

The service must include project management, live event production, rehearsals along with post-live event data and analytics inclusive and not limited to analysis of attendees, activity on sessions, registration data and feedback.

The technical elements of these events are of great importance to ensure security, back-up internet access systems, a choice of platforms for differing levels of functionality as required, easy access by participants/audience, and to maximise cost-effectiveness.

The type and nature of the events required at set out at a high level below.

1. Tier 1- Single campus/Information sessions/ Mini conferences/Hybrid element -

2. Tier 2 - Multi Campus (<6)/Multi Streams/ Large conferences/Hybrid

3. Tier 3 - TU events/Larger scale Multi Campus (>6)/Hybrid

Details on the indicative requirements for each of these types of events are set out more fully in RFT Appendix 1.

Estimated value excluding VAT: 10 000 000 EUR 💰
Duration: 24 months
Description of renewals:

The Framework Agreement will be for a period of two (2) years, with the option to extend by a further period of two (2) years, subject to a maximum of four (4) years.

Place of performance
Main site or place of performance: Galway campus

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 6
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2022-04-11 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Education
Contact
Contact point: Olga Vaughan
Internet address: www.gmit.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208613&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2022/S 045-116375 (2022-03-01)

Contract award notice (2022-07-28)
Object
Scope of the procurement
Total value of the procurement: 10 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority type: Body governed by public law
Awarding authority name: Atu galway mayo
Postal address: Port Road, Letterkenny
Postal town: Co Donegal
Contact
Internet address: http://www.atu.ie 🌏
E-mail: procurement@atu.ie 📧
Phone: +353 91753161 📞

Reference
Dates
Date dispatched: 2022-07-28 📅
Publication date: 2022-08-02 📅
Identifiers
Notice number: 2022/S 147-421532
Refers to notice: 2022/S 045-116375
OJ-S issue: 147
Additional information

Due to market response this is now a single operator framework agreement. The Contracting Authority estimates that value of the framework agreement will not exceed €10,000,000 excluding VAT over the lifetime of the framework agreement (i.e., max. four years). The Contracting Authority anticipates that the average value of contracts awarded for each type is as follows:  Tier 1 – up to €10k (excluding VAT)  Tier 2 – up to €20k (excluding VAT)  Tier 3 – over €20k (excluding VAT) On average, it is estimated that; o 50% of contracts will be Tier 1 events; o 25% of contract will be Tier 2 events and o 25% will be Tier 3 events The breakdown of the types of events is subject to the requirements of the Contracting Authority It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

Object
Place of performance
Main site or place of performance: Galway, Mayo, Sligo, Donegal

Procedure
Award criteria
Quality criterion (name): Methodology for Delivery of the Services
Quality criterion (weighting): 15%
Quality criterion (name): Tender Exercise
Quality criterion (weighting): 25%
Quality criterion (name): Quality and Balance of Proposed Team
Quality criterion (weighting): 20%
Quality criterion (name): Contract Management
Value Added Services
Quality criterion (weighting): 5%
Cost criterion (name): Price
Cost criterion (weighting): 20%

Award of contract
Date of contract conclusion: 2022-07-25 📅
Name: CrowdComms
Postal address: 5 Carmody Street Ennis
Postal town: Co Clare
Postal code: V95 HX59
Country: Ireland 🇮🇪
Phone: +353 656828919 📞
E-mail: shadden@crowdcomms.ie 📧
Country: Northern and Western 🏙️
Internet address: https://www.crowdcomms.com 🌏
Total value of the procurement: 10 000 000 EUR 💰
Information about tenders
Number of tenders received: 1

Contracting authority
Contact
Contact point: Corinna gavin
Internet address: www.atu.ie 🌏

Reference
Additional information

 Tier 1 – up to €10k (excluding VAT)

 Tier 2 – up to €20k (excluding VAT)

 Tier 3 – over €20k (excluding VAT)

On average, it is estimated that;

o 50% of contracts will be Tier 1 events;

o 25% of contract will be Tier 2 events and

o 25% will be Tier 3 events

The breakdown of the types of events is subject to the requirements of the Contracting Authority It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

Source: OJS 2022/S 147-421532 (2022-07-28)

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