It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.
Deadline
The time limit for receipt of tenders was 2022-04-11.
The procurement was published on 2022-03-01.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Multi party framework agreement for the delivery of Virtual Event Platform Services
GM2021-16(2)”
Products/services: IT services: consulting, software development, Internet and support📦
Short description:
“It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID...”
Short description
It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.
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Estimated value excluding VAT: EUR 10 000 000 💰
The Contracting Authority wishes to establish a multi-operator framework agreement for the delivery of virtual event platform services to host events (the ‘Services’).
The aim of the framework is to supply the Contracting Authority with virtual and hybrid event platform services for the multiple event types required throughout the academic year. Tenderers should note that planning for events may happen outside of the academic year.
The service must include project management, live event production, rehearsals along with post-live event data and analytics inclusive and not limited to analysis of attendees, activity on sessions, registration data and feedback.
The technical elements of these events are of great importance to ensure security, back-up internet access systems, a choice of platforms for differing levels of functionality as required, easy access by participants/audience, and to maximise cost-effectiveness.
The type and nature of the events required at set out at a high level below.
1. Tier 1- Single campus/Information sessions/ Mini conferences/Hybrid element -
2. Tier 2 - Multi Campus (<6)/Multi Streams/ Large conferences/Hybrid
3. Tier 3 - TU events/Larger scale Multi Campus (>6)/Hybrid
Details on the indicative requirements for each of these types of events are set out more fully in RFT Appendix 1.
It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 10 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The Framework Agreement will be for a period of two (2) years, with the option to extend by a further period of two (2) years, subject to a maximum of four...”
Description of renewals
The Framework Agreement will be for a period of two (2) years, with the option to extend by a further period of two (2) years, subject to a maximum of four (4) years.
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 6
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-04-11
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2022-04-11
12:00 📅
Complementary information Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures:
“The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.”
Source: OJS 2022/S 045-116375 (2022-03-01)
Contract award notice (2022-07-28) Contracting authority Name and addresses
Name: Atu galway mayo
Postal address: Port Road, Letterkenny
Postal town: Co Donegal
Contact person: Corinna gavin
Phone: +353 91753161📞
E-mail: procurement@atu.ie📧
URL: www.atu.ie🌏
Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 10 000 000 💰
Description
Place of performance: Northern and Western🏙️
Main site or place of performance: Galway, Mayo, Sligo, Donegal
Award criteria
Quality criterion (name): Methodology for Delivery of the Services
Quality criterion (weighting): 15%
Quality criterion (name): Tender Exercise
Quality criterion (weighting): 25%
Quality criterion (name): Quality and Balance of Proposed Team
Quality criterion (weighting): 20%
Quality criterion (name): Contract Management
Quality criterion (name): Value Added Services
Quality criterion (weighting): 5%
Cost criterion (name): Price
Cost criterion (weighting): 20%
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 045-116375
Award of contract
1️⃣
Contract Number: 1
Title:
“Multi party framework agreement for the delivery of Virtual Event Platform Services”
Date of conclusion of the contract: 2022-07-25 📅
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: CrowdComms
Postal address: 5 Carmody Street Ennis
Postal town: Co Clare
Postal code: V95 HX59
Country: Ireland 🇮🇪
Phone: +353 656828919📞
E-mail: shadden@crowdcomms.ie📧
Region: Northern and Western🏙️
URL: https://www.crowdcomms.com🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 10 000 000 💰
Total value of the contract/lot: EUR 10 000 000 💰
Complementary information Additional information
“Due to market response this is now a single operator framework agreement. The Contracting Authority estimates that value of the framework agreement will not...”
Due to market response this is now a single operator framework agreement. The Contracting Authority estimates that value of the framework agreement will not exceed €10,000,000 excluding VAT over the lifetime of the framework agreement (i.e., max. four years). The Contracting Authority anticipates that the average value of contracts awarded for each type is as follows:
Tier 1 – up to €10k (excluding VAT)
Tier 2 – up to €20k (excluding VAT)
Tier 3 – over €20k (excluding VAT)
On average, it is estimated that;
o 50% of contracts will be Tier 1 events;
o 25% of contract will be Tier 2 events and
o 25% will be Tier 3 events
The breakdown of the types of events is subject to the requirements of the Contracting Authority It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
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Source: OJS 2022/S 147-421532 (2022-07-28)