Digitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland

National Museum of Ireland

The NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed.
The Framework Member will be expected to carry out these activities for the first and any subsequent contracts:
โ€ข Curriculum Vitae will be required for all personnel assigned to the framework.
โ€ข Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times
โ€ข Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI.
โ€ข Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI).

Deadline
The time limit for receipt of tenders was 2022-09-27. The procurement was published on 2022-08-26.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2022-08-26 Contract notice
2022-09-21 Additional information
2023-07-17 Contract award notice
Contract notice (2022-08-26)
Contracting authority
Name and addresses
Name: National Museum of Ireland
National registration number: N/a
Postal address: Collins Barracks
Postal town: Dublin 7
Postal code: Benburb Street
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Contact person: Jeanne Copeland
Phone: +353 014020114 ๐Ÿ“ž
E-mail: tenders@greenville.ie ๐Ÿ“ง
Region: Dublin ๐Ÿ™๏ธ
URL: https://www.museum.ie ๐ŸŒ
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/290 ๐ŸŒ
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222055&B=ETENDERS_SIMPLE ๐ŸŒ
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222055&B=ETENDERS_SIMPLE ๐ŸŒ

Object
Scope of the procurement
Title:
โ€œDigitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland.โ€
Products/services: Scanning services ๐Ÿ“ฆ
Short description:
โ€œThe NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are...โ€    Show more
Estimated value excluding VAT: EUR 1 000 000 ๐Ÿ’ฐ

1๏ธโƒฃ
Additional products/services: Archiving services ๐Ÿ“ฆ
Additional products/services: Museum services ๐Ÿ“ฆ
Place of performance: Dublin ๐Ÿ™๏ธ
Description of the procurement:
โ€œThe NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are...โ€    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 000 000 ๐Ÿ’ฐ
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal โœ…
Description
Description of renewals: To be decided by the Contracting Authority at the end of the four (4) years.

Legal, economic, financial and technical information
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents

Procedure
Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-09-27 12:00 ๐Ÿ“…
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Conditions for opening of tenders: 2022-09-27 12:00 ๐Ÿ“…

Complementary information
Additional information

โ€œ1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...โ€    Show more
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Phone: +353 18886000 ๐Ÿ“ž
E-mail: highcourtcentraloffice@courts.ie ๐Ÿ“ง
URL: www.courts.ie ๐ŸŒ
Source: OJS 2022/S 167-474329 (2022-08-26)
Additional information (2022-09-21)
Contracting authority
Name and addresses
Contact person: Greenville Procurement Partners

Complementary information
Original notice reference
Notice number in the OJ S: 2022/S 167-474329

Changes
Text to be corrected in the original notice
Section number: IV.2.2
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2022-09-27 ๐Ÿ“…
Time: 12:00
New value
Date: 2022-09-30 ๐Ÿ“…
Time: 12:00
Other additional information
Please note the closing date has been extended.
Source: OJS 2022/S 185-524961 (2022-09-21)
Contract award notice (2023-07-17)
Contracting authority
Name and addresses
Postal address: Collins Barracks, Benburb Street

Object
Scope of the procurement
Short description:
โ€œThe NMI awarded a framework for specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes,...โ€    Show more
Total value of the procurement (excluding VAT): EUR 1 000 000 ๐Ÿ’ฐ
Description
Description of the procurement:
โ€œThe NMI awarded a framework for specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes,...โ€    Show more
Award criteria
Quality criterion (name): Understanding of the Requirements and Proposed Service Delivery Methodology
Quality criterion (weighting): 30%
Quality criterion (name): Technical Merit of the personnel proposed
Quality criterion (name): Contract Management & Service Level Agreement
Quality criterion (weighting): 10%
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 20%

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 167-474329

Award of contract

1๏ธโƒฃ
Contract Number: 1
Title:
โ€œDigitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland.โ€
Date of conclusion of the contract: 2023-02-06 ๐Ÿ“…
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Name and address of the contractor
Name: Eneclann Ltd
Postal address: 5 Whitefriars, Aungier St.
Postal town: Dublin 2
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Region: Dublin ๐Ÿ™๏ธ
The contractor is an SME โœ…
Information on value of the contract/lot (excluding VAT)
Currency code: EUR ๐Ÿ’ฐ
Lowest offer: 18416.00
Highest offer: 36720.00

Complementary information
Additional information

โ€œPlease note that the maximum value of the framework is Euro 1m โ€“ although this is not a guaranteed expenditure.โ€
Review procedure
Precise information on deadline(s) for review procedures: In accordance with SI 130 (Public Sector Remedies legislation)
Source: OJS 2023/S 139-444847 (2023-07-17)