The Provision of an On-Line Environmental, Health & Safety and Security (EHSS) Induction System and Related Services

Dublin Port Company

Dublin Port Company (DPC) introduced an online Environmental, Health, Safety and Security (EHSS) induction system called the Dublin Port Pass (DPP) (https://www.dublinport.ie/dublinportpass/ ) in mid-2020 and this operates in conjunction with its existing access control system to the following different locations that are risk specific to the area and persons requiring entry
The DPP currently has in excess of 11,000 registered users DPC wishes to procure and formalise its EHSS induction system with a suitable provider to ensure all port users are appropriately EHSS inducted for all general, restricted and high risk areas.
DPC are commencing the procurement process to procure a system to complement the existing EHSS induction and access control system to meet the objectives set out in the procurement documentation attached to this Contract Nortice.

Deadline

The time limit for receipt of tenders was 2021-09-22. The procurement was published on 2021-08-20.

Who?

• Dublin Port Company

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-08-20	Contract notice

Contract notice (2021-08-20)
Object
Scope of the procurement
Title: Software-related services
Short description:

Dublin Port Company (DPC) introduced an online Environmental, Health, Safety and Security (EHSS) induction system called the Dublin Port Pass (DPP) (https://www.dublinport.ie/dublinportpass/ ) in mid-2020 and this operates in conjunction with its existing access control system to the following different locations that are risk specific to the area and persons requiring entry The DPP currently has in excess of 11,000 registered users DPC wishes to procure and formalise its EHSS induction system with a suitable provider to ensure all port users are appropriately EHSS inducted for all general, restricted and high risk areas. DPC are commencing the procurement process to procure a system to complement the existing EHSS induction and access control system to meet the objectives set out in the procurement documentation attached to this Contract Nortice.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software-related services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Dublin Port Company
Postal address: Port Centre
Postal code: Alexandra Road
Postal town: Dublin 1
Contact
Internet address: https://www.dublinport.ie/ 🌏
E-mail: pcoonan@dublinport.ie 📧
Phone: +353 18876848 📞
Fax: +353 18551241 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195777&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195777&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-08-20 📅
Submission deadline: 2021-09-22 📅
Publication date: 2021-08-25 📅
Identifiers
Notice number: 2021/S 164-431945
OJ-S issue: 164
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 196812

Object
Scope of the procurement
Short description:

The DPP currently has in excess of 11,000 registered users DPC wishes to procure and formalise its EHSS induction system with a suitable provider to ensure all port users are appropriately EHSS inducted for all general, restricted and high risk areas.

DPC are commencing the procurement process to procure a system to complement the existing EHSS induction and access control system to meet the objectives set out in the procurement documentation attached to this Contract Nortice.

Estimated total value: 500 000 EUR 💰
Short description:

• Common User Area (North Port)

• Common User Area (South Port)

• Oil Jetty (pending roll-out Q4 2021)

• Unified Passenger Terminals (pending 2022)

Estimated value excluding VAT: 500 000 EUR 💰
Duration: 60 months
Description of renewals:

The duration of the framework agreement will be for five years, with the option to extend for three (3) periods of one (1) year to a maximum of eight (8) years . For the avoidance of doubt, the Contracting Entity confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 196812

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to tender documentation.
List and brief description of rules and criteria:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 196812

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paula Coonan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/411 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195777&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:196812) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18860000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: In accordance with the Remedies Directive and SI 131
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Ireland
Source: OJS 2021/S 164-431945 (2021-08-20)

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