CONTRACT FOR THE PROVISION OF A FINANCIAL MANAGEMENT SYSTEM TO HORSE RACING IRELAND AND SUBSIDIARIES

Horse Racing Ireland (HRI)

The Contracting Authority is publishing a request for tenders to companies that can supply, install, integrate, customise, maintain, upgrade and support a Finance Management System (FMS) and associated processes.

Deadline

The time limit for receipt of tenders was 2021-09-10. The procurement was published on 2021-08-10.

Who? What? Where?
Procurement history
Date Document
2021-08-10 Contract notice
2021-08-30 Additional information
Contract notice (2021-08-10)
Object
Scope of the procurement
Title: Financial systems software development services
Short description:
The Contracting Authority is publishing a request for tenders to companies that can supply, install, integrate, customise, maintain, upgrade and support a Finance Management System (FMS) and associated processes.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Financial systems software development services 📦
Additional CPV: System maintenance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri.ie 🌏
E-mail: breid@hri.ie 📧
Phone: +353 45455455 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195270&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195270&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-08-10 📅
Submission deadline: 2021-09-10 📅
Publication date: 2021-08-13 📅
Identifiers
Notice number: 2021/S 156-413207
Refers to notice: 2019/S 088-211055
OJ-S issue: 156
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to beincluded on the mailing list for clarifications. All information relating to attachments, including clarifications andchanges, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The Contracting Authority will not accept responsibility for informationrelayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part oftheir application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion ofthis competitive process, the Contracting Authority reserves the right to invite the next highest scoring tendererto join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority tocancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or thecontract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard,make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. Inall such cases, it should be understood that such indications are to be treated strictly and solely for referencepurposes only, to which the words “or equivalent” will always be appended; 9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engagein a clarification process in respect of tender submissions with missing or incomplete information.Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk ofelimination from the competition.
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Object
Scope of the procurement
Estimated total value: 800 000 EUR 💰
Estimated value excluding VAT: 800 000 EUR 💰
Duration: 180 months
Description of renewals:
The maximum potential duration of the contract is 15 years.
Please refer to the attached pre-qualification questionnaire for more details.
Description of options:
The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emergingfrom this competitive process. By this it is meant that the Contracting Authority intends to enter into a contractto purchase a defined quantity of specific services (“core services”) from the successful tenderer but reservesthe right to purchase, as the need arises, additional services (“options”) at any point during the lifetime of thecontract. The specification of requirements contained in the invitation to tender document issued to successfulcandidates will clearly differentiate core services from options.
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Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
A grouping, if successful, may be required to contract as a single entity having joint and several liability butsubject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portionof the contract, it may be a condition of award of contract that both the service provider and any proposedsubcontractor to enter simultaneously into a collateral warranty with the Contracting Authority for the relevantportion of the contract.
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Procedure
Legal basis: 32014L0024
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates: Please refer to the attached pre-qualification questionnaire.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Beth Reid
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=195270&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 15 years.
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to beincluded on the mailing list for clarifications. All information relating to attachments, including clarifications andchanges, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The Contracting Authority will not accept responsibility for informationrelayed (or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part oftheir application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion ofthis competitive process, the Contracting Authority reserves the right to invite the next highest scoring tendererto join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority tocancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
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7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or thecontract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard,make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. Inall such cases, it should be understood that such indications are to be treated strictly and solely for referencepurposes only, to which the words “or equivalent” will always be appended;
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9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engagein a clarification process in respect of tender submissions with missing or incomplete information.Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk ofelimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures areavailable in the High Court to a person who has or has had an interest in obtaining the contract (including thereviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by aninfringement of the law in relation to the reviewable public contract.
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Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Source: OJS 2021/S 156-413207 (2021-08-10)
Additional information (2021-08-30)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Maintenance of information technology software 📦

Reference
Dates
Date dispatched: 2021-08-30 📅
Publication date: 2021-09-03 📅
Identifiers
Notice number: 2021/S 171-447247
Refers to notice: 2021/S 156-413207
OJ-S issue: 171
Additional information
Tenderers are advised that the PQQ response date is now 12pm noon, 15th September 2021.
Source: OJS 2021/S 171-447247 (2021-08-30)
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