NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.
The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
— student recruitment,
— student admissions,
— student registration,
— student progression,
— student financial management,
— curriculum design,
— class scheduling and timetabling,
— examinations,
— student support and well-being,
— student careers and work placement,
Deadline
The time limit for receipt of tenders was 2020-02-18.
The procurement was published on 2020-01-09.
Object Scope of the procurement
Title:
“Single Party Framework Agreement for the Provision and Support of a Student Management Solution
NUIG/ISS1051/2019”
Products/services: Software package and information systems📦
Short description:
“NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we...”
Short description
NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.
The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
— student recruitment,
— student admissions,
— student registration,
— student progression,
— student financial management,
— curriculum design,
— class scheduling and timetabling,
— examinations,
— student support and well-being,
— student careers and work placement,
Show more
Estimated value excluding VAT: EUR 30 000 000 💰
NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.
The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
— student recruitment,
— student admissions,
— student registration,
— student progression,
— student financial management,
— curriculum design,
— class scheduling and timetabling,
— examinations,
— student support and wellbeing,
— student careers and work placement.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 30 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.” Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 8
Objective criteria for choosing the limited number of candidates: Previous experience, quality assurance.
Information about variants
Variants will be accepted ✅ Information about options
Options ✅
Description of options:
“NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.” Description
Additional information:
“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 163614
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.” Economic and financial standing
List and brief description of selection criteria:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.” Conditions for participation
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.” Technical and professional ability
List and brief description of selection criteria:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.” Conditions for participation
Conditions for participation (technical and professional ability):
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.” Conditions related to the contract
Contract performance conditions: To be agreed with the successful supplier.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive dialogue
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-02-18
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2020-05-08 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Scottish Gaelic 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“Suggested text:
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list...”
Suggested text:
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;
3) Should you experience difficulty when uploading documents please contact the eTenders support desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 212439277 (9 a.m.-17.30 p.m. GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;
5) This is the sole call for competition for this contract/framework;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
12) At Section II.2.9) we have indicated that a minimum of 4 will be invited to tender, please note that the contracting authority reserves the right to invite at between 4 and 8 subject to that number qualifying.
Show more Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.” Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 007-010543 (2020-01-09)
Contract award notice (2020-09-02) Object Scope of the procurement
Title:
“Single Party Framework Agreement for The Provision and Support of a Student Management Solution
NUIG/ISS1051/2019”
Short description:
“NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we...”
Short description
NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.
The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway — from recruitment to graduation covering core University capabilities such as:
• student recruitment,
• student admissions,
• student registration,
• student progression,
• student financial management,
• curriculum design,
• class scheduling and timetabling,
• examinations,
• student support and wellbeing,
• student careers and work placement.
Show more Description
Description of the procurement:
“NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we...”
Description of the procurement
NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.
The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway — from recruitment to graduation covering core University capabilities such as:
• student recruitment,
• student admissions,
• student registration,
• student progression,
• student financial management,
• curriculum design,
• class scheduling and timetabling,
• examinations,
• student support and wellbeing,
• student careers and work placement.
Show more Award criteria
Price
Description
Additional information:
“• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 163614.
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 007-010543
Award of contract
1️⃣
Contract Number: 1
Title:
“Single Party Framework Agreement for the Provision and Support of a Student Management Solution” Information on non-award
Other reasons (discontinuation of procedure)
Complementary information Additional information
“Suggested text
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list...”
Suggested text
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0)212439277 (9.00 a.m.-17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At section II.2.9) we have indicated that a minimum of four will be invited to tender, please note that the contracting authority reserves the right to invite at between four and eight subject to that number qualifying.
Show more Review body
Postal town: Dublin 7
Source: OJS 2020/S 173-417951 (2020-09-02)