Provision of an Educational Video Conferencing and Collaboration Solution

Trinity College Dublin, the University of Dublin

A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global Covid-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.

Deadline

The time limit for receipt of tenders was 2020-07-06. The procurement was published on 2020-06-19.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-06-19 Contract notice
2020-11-30 Contract award notice
Contract notice (2020-06-19)
Object
Scope of the procurement
Title: Video conferencing software development services
Reference number: TCD-19-80
Short description:
A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global Covid-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations. It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Video conferencing software development services 📦
Additional CPV: Video conferencing software development services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green, Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: ryank8@tcd.ie 📧
Phone: +353 18962376 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168978&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168978&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-06-19 📅
Submission deadline: 2020-07-06 📅
Publication date: 2020-06-24 📅
Identifiers
Notice number: 2020/S 120-292456
OJ-S issue: 120

Object
Scope of the procurement
Short description:
A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global Covid-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
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It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
Estimated total value: 1 000 000 EUR 💰
Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 36 months
Description of renewals:
Two renewals are possible, each of 12 months duration. Total framework duration will not exceed 5 years.
Place of performance
Main site or place of performance: Trinity College Dublin.

Procedure
Legal basis: 32014L0024
Accelerated procedure:
The Covid-19 outbreak has given rise to an urgent need for the provision of an educational video conferencing and collaboration solution. This has resulted from the global uncertainty on timescales for lifting of travel restrictions. An online service to facilitate remote learning is therefore of high priority to TBS and the wider Trinity community. The complexity of the requirement implies the outcome of this tender will influence additional tenders for hardware and building works associated with delivery of the project. The video conferencing solution, including any hardware, must be fully tested and operational by 30 September 2020. This does not give Trinity College Dublin sufficient time to comply with the standard open procedure timescales for this procurement. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure in respect of this procurement.
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Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2020-07-06 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Kevin Ryan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168978&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: HIgh Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 120-292456 (2020-06-19)
Contract award notice (2020-11-30)
Object
Scope of the procurement
Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-11-30 📅
Publication date: 2020-12-04 📅
Identifiers
Notice number: 2020/S 237-584896
Refers to notice: 2020/S 120-292456
OJ-S issue: 237

Procedure
Accelerated procedure:
The Covid-19 outbreak has given rise to an urgent need for the provision of an educational video conferencing and collaboration solution. This has resulted from the global uncertainty on timescales for lifting of travel restrictions. An online service to facilitate remote learning is therefore of high priority to TBS and the wider Trinity community. The complexity of the requirement implies the outcome of this tender will influence additional tenders for hardware and building works associated with delivery of the project. The video conferencing solution, including any hardware, must be fully tested and operational by 30th September 2020. This does not give Trinity College Dublin sufficient time to comply with the standard open procedure timescales for this procurement. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (Regulation 27(5) for the open procedure in respect of this procurement.
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Award criteria
Quality criterion (name): Quality of proposed solution to meet the functional requirements
Quality criterion (weighting): 35 %
Quality criterion (name): Methodology and Business IT
Quality criterion (weighting): 20 %
Quality criterion (name): Ability of proposed solution to meet the security IT requirements
Quality criterion (weighting): 10 %
Quality criterion (name): Ability of proposed solution to meet the technical IT requirements
Price (weighting): 25 %

Award of contract
Date of contract conclusion: 2020-11-03 📅
Name: Mashmegroup SL
Postal town: Madrid
Country: Spain 🇪🇸
Madrid 🏙️
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Postal address: Inns Quay
Source: OJS 2020/S 237-584896 (2020-11-30)
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