A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global Covid-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
Deadline
The time limit for receipt of tenders was 2020-07-06.
The procurement was published on 2020-06-19.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Provision of an Educational Video Conferencing and Collaboration Solution
TCD-19-80”
Products/services: Video conferencing software development services📦
Short description:
“A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel...”
Short description
A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global Covid-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
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Estimated value excluding VAT: EUR 1 000 000 💰
1️⃣
Additional products/services: Video conferencing software development services📦
Place of performance: Dublin🏙️
Main site or place of performance: Trinity College Dublin.
Description of the procurement:
“A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel...”
Description of the procurement
A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global Covid-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“Two renewals are possible, each of 12 months duration. Total framework duration will not exceed 5 years.”
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Accelerated procedure:
“The Covid-19 outbreak has given rise to an urgent need for the provision of an educational video conferencing and collaboration solution. This has resulted...”
Accelerated procedure
The Covid-19 outbreak has given rise to an urgent need for the provision of an educational video conferencing and collaboration solution. This has resulted from the global uncertainty on timescales for lifting of travel restrictions. An online service to facilitate remote learning is therefore of high priority to TBS and the wider Trinity community. The complexity of the requirement implies the outcome of this tender will influence additional tenders for hardware and building works associated with delivery of the project. The video conferencing solution, including any hardware, must be fully tested and operational by 30 September 2020. This does not give Trinity College Dublin sufficient time to comply with the standard open procedure timescales for this procurement. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure in respect of this procurement.
Show more Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-07-06
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2020-07-06
12:00 📅
Complementary information Review body
Name: High Court
Postal address: HIgh Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 120-292456 (2020-06-19)
Contract award notice (2020-11-30) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 1 000 000 💰
Award criteria
Quality criterion (name): Quality of proposed solution to meet the functional requirements
Quality criterion (weighting): 35 %
Quality criterion (name): Methodology and Business IT
Quality criterion (weighting): 20 %
Quality criterion (name): Ability of proposed solution to meet the security IT requirements
Quality criterion (weighting): 10 %
Quality criterion (name): Ability of proposed solution to meet the technical IT requirements
Price (weighting): 25 %
Procedure Type of procedure
Accelerated procedure:
“The Covid-19 outbreak has given rise to an urgent need for the provision of an educational video conferencing and collaboration solution. This has resulted...”
Accelerated procedure
The Covid-19 outbreak has given rise to an urgent need for the provision of an educational video conferencing and collaboration solution. This has resulted from the global uncertainty on timescales for lifting of travel restrictions. An online service to facilitate remote learning is therefore of high priority to TBS and the wider Trinity community. The complexity of the requirement implies the outcome of this tender will influence additional tenders for hardware and building works associated with delivery of the project. The video conferencing solution, including any hardware, must be fully tested and operational by 30th September 2020. This does not give Trinity College Dublin sufficient time to comply with the standard open procedure timescales for this procurement. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (Regulation 27(5) for the open procedure in respect of this procurement.
Show more Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 120-292456
Award of contract
1️⃣
Contract Number: 1
Title: Provision of an Educational Video Conferencing and Collaboration Solution
Date of conclusion of the contract: 2020-11-03 📅
Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Mashmegroup SL
Postal town: Madrid
Country: Spain 🇪🇸
Region: Madrid 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 500 000 💰
Currency code: EUR 💰
Lowest offer: 290950.00
Highest offer: 331549.00
Complementary information Review body
Postal address: Inns Quay
Source: OJS 2020/S 237-584896 (2020-11-30)