Provision of a Civil Defence Volunteer and Equipment Management System

Department of Defence

The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The system will provide new and effective ways of gathering, managing and analysing data across the Civil Defence organisation. It will provide for integrated processing and management of Civil Defence data and give a comprehensive overview of volunteers, operations, training undertaken and equipment used and its maintenance schedule. It will support the Department of Defence in strategic and budgetary decision making in an integrated and comprehensive manner.

Deadline

The time limit for receipt of tenders was 2020-07-06. The procurement was published on 2020-06-03.

Who? What? Where?
Procurement history
Date Document
2020-06-03 Contract notice
Contract notice (2020-06-03)
Object
Scope of the procurement
Title: Software-related services
Reference number: 0338/2020
Short description:
The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The system will provide new and effective ways of gathering, managing and analysing data across the Civil Defence organisation. It will provide for integrated processing and management of Civil Defence data and give a comprehensive overview of volunteers, operations, training undertaken and equipment used and its maintenance schedule. It will support the Department of Defence in strategic and budgetary decision making in an integrated and comprehensive manner.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software-related services 📦
Additional CPV: Inventory management software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Defence
Postal address: Station Road, Co. Kildare
Postal town: Newbridge
Contact
Internet address: http://www.defence.ie/ 🌏
E-mail: liam.morrow@defence.ie 📧
Phone: +353 45492522 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166962&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166962&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-06-03 📅
Submission deadline: 2020-07-06 📅
Publication date: 2020-06-05 📅
Identifiers
Notice number: 2020/S 108-262350
OJ-S issue: 108

Object
Scope of the procurement
Estimated total value: 1 400 000 EUR 💰
Short description:
The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The framework agreement will be established on foot of a competition for an initial contract for a four (4) year period, with the option to award further contracts of 1, 2 or 3 year durations, subject to satisfactory annual review of performance, budget availability and corporate objectives of the contracting authority.
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Estimated value excluding VAT: 1 400 000 EUR 💰
Duration: 96 months
Place of performance
Main site or place of performance: Newbridge, Co. Kildare.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for choosing the limited number of candidates: See pre-qualification questionnaire for details on selection criteria.
Justification for the framework agreement:
The justification for a framework longer than the standard four (4) years, is the complex nature of the services required; the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new service provider; the effort required in training Volunteers across the country on the new system.
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Justification for framework agreement duration over four years:
The justification for a framework longer than the standard four (4) years, is the complex nature of the services required; the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new service provider; the effort required in training Volunteers across the country on the new system.
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Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-07-20 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Liam Morrow
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/292 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166962&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court of Ireland
Postal address: Four Courts
Postal town: Dublin 2
Country: Ireland 🇮🇪
Source: OJS 2020/S 108-262350 (2020-06-03)
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