The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The system will provide new and effective ways of gathering, managing and analysing data across the Civil Defence organisation. It will provide for integrated processing and management of Civil Defence data and give a comprehensive overview of volunteers, operations, training undertaken and equipment used and its maintenance schedule. It will support the Department of Defence in strategic and budgetary decision making in an integrated and comprehensive manner.
Deadline
The time limit for receipt of tenders was 2020-07-06.
The procurement was published on 2020-06-03.
Object Scope of the procurement
Title:
“Provision of a Civil Defence Volunteer and Equipment Management System
0338/2020”
Products/services: Software-related services📦
Short description:
“The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a...”
Short description
The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The system will provide new and effective ways of gathering, managing and analysing data across the Civil Defence organisation. It will provide for integrated processing and management of Civil Defence data and give a comprehensive overview of volunteers, operations, training undertaken and equipment used and its maintenance schedule. It will support the Department of Defence in strategic and budgetary decision making in an integrated and comprehensive manner.
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Estimated value excluding VAT: EUR 1 400 000 💰
The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The framework agreement will be established on foot of a competition for an initial contract for a four (4) year period, with the option to award further contracts of 1, 2 or 3 year durations, subject to satisfactory annual review of performance, budget availability and corporate objectives of the contracting authority.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 400 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 96
Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates: See pre-qualification questionnaire for details on selection criteria.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“The justification for a framework longer than the standard four (4) years, is the complex nature of the services required; the consequent disruption to the...”
In the case of framework agreements, provide justification for any duration exceeding 8 years
The justification for a framework longer than the standard four (4) years, is the complex nature of the services required; the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new service provider; the effort required in training Volunteers across the country on the new system.
Show more Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-07-06
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2020-07-20 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Complementary information Review body
Name: High Court of Ireland
Postal address: Four Courts
Postal town: Dublin 2
Country: Ireland 🇮🇪
Source: OJS 2020/S 108-262350 (2020-06-03)