Finance Management Software System

University College Cork (UCC)

The Irish Management Institute are seeking to replace the current finance system with a modern off-the-shelf FMS solution that supports the following high-level capabilities:
• purchasing,
• accounts payable,
• bank and cash,
• project costing,
• accounts receivable,
• workflow and transactions processing,
• budgeting/forecasting,
• general ledger,
• KPI and management reporting/dashboards,
• time reporting (optional),
• fixed assets (optional),
• interfaces to CRM, Sage Payroll, and the eCommerce website,
• strong security,
• remote access support.
The ideal solution should be SaaS based and allow single-sign-on capability. It should interact closely with Microsoft technologies and products.

Deadline

The time limit for receipt of tenders was 2020-07-27. The procurement was published on 2020-06-26.

Who? What? Where?
Procurement history
Date Document
2020-06-26 Contract notice
2023-01-06 Contract award notice
Contract notice (2020-06-26)
Object
Scope of the procurement
Title: Software supply services
Reference number: UCC/2020/07
Short description:
The Irish Management Institute are seeking to replace the current finance system with a modern off-the-shelf FMS solution that supports the following high-level capabilities: • purchasing, • accounts payable, • bank and cash, • project costing, • accounts receivable, • workflow and transactions processing, • budgeting/forecasting, • general ledger, • KPI and management reporting/dashboards, • time reporting (optional), • fixed assets (optional), • interfaces to CRM, Sage Payroll, and the eCommerce website, • strong security, • remote access support. The ideal solution should be SaaS based and allow single-sign-on capability. It should interact closely with Microsoft technologies and products.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software supply services 📦
Additional CPV: Financial information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Cork (UCC)
Postal address: 6 Elderwood, College Rd
Postal town: Cork
Contact
Internet address: http://www.ucc.ie 🌏
E-mail: mark.stephenson@ucc.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169379&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169379&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-06-26 📅
Submission deadline: 2020-07-27 📅
Publication date: 2020-06-30 📅
Identifiers
Notice number: 2020/S 124-304257
OJ-S issue: 124

Object
Scope of the procurement
Short description:
The Irish Management Institute are seeking to replace the current finance system with a modern off-the-shelf FMS solution that supports the following high-level capabilities:
• purchasing,
• accounts payable,
• bank and cash,
• project costing,
• accounts receivable,
• workflow and transactions processing,
• budgeting/forecasting,
• general ledger,
• KPI and management reporting/dashboards,
• time reporting (optional),
• fixed assets (optional),
• interfaces to CRM, Sage Payroll, and the eCommerce website,
• strong security,
• remote access support.
The ideal solution should be SaaS based and allow single-sign-on capability. It should interact closely with Microsoft technologies and products.
Estimated total value: 270 000 EUR 💰
Estimated value excluding VAT: 270 000 EUR 💰
Duration: 108 months
Description of renewals:
Initial term of 3 years
The contracting authority reserves the right to extend the term for a period or periods of up to 2 years with a maximum of three such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.
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The total potential contract length is therefore 9 years.
Description of options:
Initial term of 3 years
The contracting authority reserves the right to extend the term for a period or periods of up to 2 years with a maximum of three such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. The total potential contract length is therefore 9 years.
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Place of performance
Main site or place of performance: Irish Management Institute, Dublin.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:01
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2020-07-27 📅
Tender opening time: 12:01

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Mark Stephenson
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1198 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169379&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Irish High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 124-304257 (2020-06-26)
Contract award notice (2023-01-06)
Object
Scope of the procurement
Short description:
The Irish Management Institute are seeking to replace the current finance system with a modern off-the-shelf FMS solution that supports the following high-level capabilities: • Purchasing • Accounts Payable • Bank & Cash • Project costing • Accounts Receivable • Workflow and Transactions Processing • Budgeting / Forecasting • General Ledger • KPI and management reporting / Dashboards • Time Reporting (optional) • Fixed Assets (optional) • Interfaces to CRM, Sage Payroll, and the e-Commerce website • Strong security • Remote access support The ideal solution should be SaaS based and allow single-sign-on capability. It should interact closely with Microsoft technologies and products.
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Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Identity
Awarding authority name: University College Cork ( UCC )
Postal address: 6 Elderwood
Postal code: College Rd

Reference
Dates
Date dispatched: 2023-01-06 📅
Publication date: 2023-01-11 📅
Identifiers
Notice number: 2023/S 008-018090
Refers to notice: 2020/S 124-304257
OJ-S issue: 8

Object
Scope of the procurement
Short description:
• Purchasing
• Accounts Payable
• Bank & Cash
• Project costing
• Accounts Receivable
• Workflow and Transactions Processing
• Budgeting / Forecasting
• General Ledger
• KPI and management reporting / Dashboards
• Time Reporting (optional)
• Fixed Assets (optional)
• Interfaces to CRM, Sage Payroll, and the e-Commerce website
• Strong security
• Remote access support
Description of options:
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 2 years with a maximum of three such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law .
Show more
The total potential contract length is therefore 9 years.
Place of performance
Main site or place of performance: Irish Management Institute, Dublin
Source: OJS 2023/S 008-018090 (2023-01-06)
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