The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.
The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.
Phase 1 was implemented across 7 sites and had the following SAP HR modules.
Deployed:
— Organisation Management (OM),
— Personnel Administration (PA),
— Training and Events (T&E).
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
— time,
— payroll,
— travel (bespoke solution),
— FICO.
Deadline
The time limit for receipt of tenders was 2019-09-09.
The procurement was published on 2019-07-18.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Application and Development Support for SAP HR Technical Maintenance and Support
9899”
Products/services: Software programming and consultancy services📦
Short description:
“The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel...”
Short description
The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.
The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.
Phase 1 was implemented across 7 sites and had the following SAP HR modules.
Deployed:
— Organisation Management (OM),
— Personnel Administration (PA),
— Training and Events (T&E).
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
— time,
— payroll,
— travel (bespoke solution),
— FICO.
Show more
Estimated value excluding VAT: EUR 10 000 000 💰
The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.
The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.
Phase 1 was implemented across 7 sites and had the following SAP HR modules.
Deployed:
— Organisation Management (OM),
— Personnel Administration (PA),
— Training and Events (T&E).
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
— time,
— payroll,
— travel (bespoke solution),
— FICO.
Phase 2 facilitates the payment of employees based on a combination of the time worked, as recorded on the system, and the various payment rules associated with each grade. The Phase 2 sites process travel expenses based on approved travel claims.
To reduce maintenance costs and total cost of ownership, the configuration developed for Phase 1 and Phase 2 was merged in 2010. This brought the OM, PA and T&E configuration in line across all 7 sites. In addition some elements of the Time module, primarily concerned with absence recording, have been incorporated in the North East, West and East sites over the last number of years.
Essentially all the original sites are now Phase 2 sites with some differences in the SAP modules deployed. Phase 2 sites are currently differentiated as either Phase 2 payroll or Phase 2 non-payroll sites.
Over the last number of years additional sites have been migrated over to the HPSA SAP HR/Payroll solution including Tusla — the Child and Family Agency, Tallaght Hospital, Crumlin Hospital for Sick Children and Our Ladies Hospice, Dublin.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 10 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: On going requirement.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-09-09
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2019-09-09
16:00 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅ Information about electronic workflows
Electronic payment will be used
Review body
Name: The High Court
Postal address: The High Court, The Four Courts, Dublin 7, Republic of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886569📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: http://www.courts.ie🌏
Source: OJS 2019/S 139-342565 (2019-07-18)
Contract award notice (2020-07-15) Object Scope of the procurement
Short description:
“The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel...”
Short description
The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.
The SAP HR solution was rolled out in two phases, Phase 1 and Phase 2.
Phase 1 was implemented across seven sites and had the following SAP HR modules
Deployed:
• Organisation Management (OM),
• Personnel Administration (PA),
• Training and Events (T&E).
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of four of the existing phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
• time,
• payroll,
• travel (bespoke solution),
• FICO.
Show more
Total value of the procurement (excluding VAT): EUR 12 097 500 💰
Description
Description of the procurement:
“The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel...”
Description of the procurement
The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.
The SAP HR solution was rolled out in two phases, phase 1 and phase 2.
Phase 1 was implemented across seven sites and had the following SAP HR modules
Deployed:
• Organisation Management (OM),
• Personnel Administration (PA),
• Training and Events (T&E).
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of four of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
• time,
• payroll,
• travel (bespoke solution),
• FICO.
Phase 2 facilitates the payment of employees based on a combination of the time worked, as recorded on the system, and the various payment rules associated with each grade. The phase 2 sites process travel expenses based on approved travel claims.
To reduce maintenance costs and total cost of ownership, the configuration developed for phase 1 and phase 2 was merged in 2010. This brought the OM, PA and T&E configuration in line across all 7 sites. In addition some elements of the Time module, primarily concerned with absence recording, have been incorporated in the North East, West and East sites over the last number of years.
Essentially all the original sites are now phase 2 sites with some differences in the SAP modules deployed. Phase 2 sites are currently differentiated as either phase 2 payroll or phase 2 non payroll sites.
Over the last number of years additional sites have been migrated over to the HPSA SAP HR/Payroll solution including Tusla – the Child and Family Agency, Tallaght Hospital, Crumlin Hospital for Sick Children and Our Ladies Hospice, Dublin.
Show more Award criteria
Quality criterion (name): Quality; delivery of specified requirement
Quality criterion (weighting): 45 %
Quality criterion (name): Quality: staff location, resourcing and transition plans
Quality criterion (weighting): 15 %
Price (weighting): 40 %
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 139-342565
Award of contract
1️⃣
Contract Number: 1
Title:
“Application and Development Support for SAP HR Technical Maintenance and Support”
Date of conclusion of the contract: 2020-06-30 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: IBM Services
National registration number: 16226
Postal address: IBM House, Shelbourne Road, Ballsbridge
Postal town: Dublin 4
Country: Ireland 🇮🇪
Phone: +353 1-8154000📞
Region: Éire/Ireland🏙️
URL: https://www.ibm.com/ie-en?lnk=m🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 12 097 500 💰
Complementary information Review body
Postal address: The Four Courts, Republic of Ireland
Postal town: Dublin 7
Source: OJS 2020/S 137-337478 (2020-07-15)