Supply and Maintenance of a High-End Reprographic Solution with Customised Digital Workflow Solution

Representative Church Body Library

The Representative Church Body Library (RCB Library) of the Church of Ireland invites tenders for a high-end reprographic solution with digital workflow solution for creating index, folder and file-naming conventions, to generate various manifestations of scanned records. The tender covers equipment, installation, software and the training in their use. This is not a tender for licensing this content. No such proposal/tender will be considered.
As the budget and value is significantly below the relevant EU threshold, please note that the Contracting Authority is advertising on a voluntary basis at OJEU level.

Deadline

The time limit for receipt of tenders was 2018-12-14. The procurement was published on 2018-11-19.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-11-19 Contract notice
2019-06-19 Contract award notice
Contract notice (2018-11-19)
Object
Scope of the procurement
Title: Photocopying and thermocopying equipment
Short description:
The Representative Church Body Library (RCB Library) of the Church of Ireland invites tenders for a high-end reprographic solution with digital workflow solution for creating index, folder and file-naming conventions, to generate various manifestations of scanned records. The tender covers equipment, installation, software and the training in their use. This is not a tender for licensing this content. No such proposal/tender will be considered. As the budget and value is significantly below the relevant EU threshold, please note that the Contracting Authority is advertising on a voluntary basis at OJEU level.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Photocopying and thermocopying equipment 📦
Additional CPV: Reproduction equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Representative Church Body Library
Postal address: Braemor Park, Churchtown
Postal code: Co.Dublin
Postal town: Dublin 14
Contact
Internet address: http://www.ireland.anglican.org 🌏
E-mail: susan.hood@rcbdub.org 📧
Phone: +353 14923979 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=138476&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=138476&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-11-19 📅
Submission deadline: 2018-12-14 📅
Publication date: 2018-11-23 📅
Identifiers
Notice number: 2018/S 226-517248
OJ-S issue: 226
Additional information
Authorised personnel of the Contracting Authority.

Object
Scope of the procurement
Short description:
The Representative Church Body Library (RCB Library) of the Church of Ireland invites tenders for a high-end reprographic solution with digital workflow solution for creating index, folder and file-naming conventions, to generate various manifestations of scanned records. The tender covers equipment, installation, software and the training in their use. This is not a tender for licensing this content. No such proposal/tender will be considered.
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As the budget and value is significantly below the relevant EU threshold, please note that the Contracting Authority is advertising on a voluntary basis at OJEU level.
Estimated total value: 100 000 EUR 💰
Estimated value excluding VAT: 100 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the tender documentation available from www.etenders.gov.ie using RFT ID 1428121.
Contract execution
Contract performance conditions:
As per tender documentation available at www.etenders.gov.ie using RFT ID 1428121.

Procedure
Legal basis: 32014L0024
Accelerated procedure:
The Contract in question is not subject to the application of the Procurement Directive 2014/24/EU due to the value being significantly below the EU threshold.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-12-14 📅
Tender opening time: 12:00
Place: On line via etenders
Additional information: Authorised personnel of the Contracting Authority.

Contracting authority
Identity
National registration number: CHY2900
Other type of contracting authority: Representative Church Body
Contact
Contact point: Susan Hood
Internet address: www.ireland.anglican.org 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/163097 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=138476&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Not applicable
Postal town: a
Country: Ireland 🇮🇪
Source: OJS 2018/S 226-517248 (2018-11-19)
Contract award notice (2019-06-19)
Object
Scope of the procurement
Short description:
The Representative Church Body Library (RCB Library) of the Church of Ireland invites tenders for a high-end reprographic solution with digital workflow solution for creating index, folder and file-naming conventions, to generate various manifestations of scanned records. The tender covers equipment, installation, software and the training in their use. This is not a tender for licensing this content. No such proposal/tender will be considered. As the budget and value is significantly below the relevant EU threshold, please note that the contracting authority is advertising on a voluntary basis at OJEU level.
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Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Braemor Park, Churchtown, Co.Dublin

Reference
Dates
Date dispatched: 2019-06-19 📅
Publication date: 2019-06-21 📅
Identifiers
Notice number: 2019/S 118-290112
Refers to notice: 2018/S 226-517248
OJ-S issue: 118

Object
Scope of the procurement
Short description:
As the budget and value is significantly below the relevant EU threshold, please note that the contracting authority is advertising on a voluntary basis at OJEU level.
Place of performance
Main site or place of performance: Dublin.

Procedure
Accelerated procedure:
The contract in question is not subject to the application of the Procurement Directive 2014/24/EU due to the value being significantly below the EU threshold.
Award criteria
Quality criterion (name): Quality of the product proposed and delivery time
Quality criterion (weighting): 50
Quality criterion (name): Proposals relating to training
Quality criterion (weighting): 20
Quality criterion (name): Warranty, maintenance and after sales service and contract management
Quality criterion (weighting): 10
Cost criterion (name): Ultimate cost for evaluation
Cost criterion (weighting): 20

Award of contract
Date of contract conclusion: 2019-02-13 📅
Name: Microbox GmbH
National registration number: DE813396133
Postal address: Hohe Strasse 4-6
Postal town: Bad Nauheim
Postal code: 61231
Country: Germany 🇩🇪
Phone: +49 6032340287 📞
E-mail: mail@book2net.net 📧
Internet address: http://www.book2net.net 🌏
Information about tenders
Number of tenders received: 2
Source: OJS 2019/S 118-290112 (2019-06-19)
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